Charity number: 299840
Hele Village Community Association
Trustees' report and financial statements
for the year ended 31 March 2023
Hele Village Community Association
Contents
| Page | Page | |
|---|---|---|
| Legal and administrative information | 1 | |
| Trustees report | 2 | |
| Independent examiners' report | 3 | |
| Statement of financial activities | 4 | |
| Balance sheet | 5 | |
| Notes to the financial statements | 6 | - 9 |
Hele Village Community Association
Legal and administrative information
Charity number 299840 Business address The Windmill Community Centre Pendennis Road Hele Torquay TQ2 7QR 01803 314876 Bebe Pope finance@thewindmillcentre.org Trustees Helen Harman Alan Tilley Luke Paton Sian Craddock Accountants IAW Accountancy Services Grosvenor House 1 New Road Brixham Devon TQ5 8LZ Bankers NatWest 108 Union Street Torquay Devon TQ2 5PZ
Page 1
Hele Village Community Association
Report of the trustees for the year ended 31 March 2023
The trustees present their report and the financial statements for the year ended 31 March 2023. The trustees who served during the year and up to the date of this report are set out on page 1.
Structure, governance and management
Objectives and activities
Achievements and performance
Financial review
Statement of trustees' responsibilities
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other
On behalf of the board
Helen Harman CHAIR
Page 2
Hele Village Community Association
Independent examiner's report to the trustees on the unaudited financial statements of Hele Village Community Association.
I report on the accounts of Hele Village Community Association for the year ended 31 March 2023 set out on pages 2 to 9.
Respective responsibilities of trustees and independent examiner
As the charity's trustees you are responsible for the preparation of the accounts, you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act), as amended by section 28 of the Charities Act 2006 does not apply and that an independent examination is needed. It is my responsibility to examine the accounts under section 43(3)(a) of the Act, as amended; to follow the procedures laid down in the General Directions given by the Charity Commission under section 43(7)(b) of the Act, as amended; and to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(i) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep proper accounting records in accordance with section 41 of the Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
...........................................................
I A Webb
A.C.M.A.;C.G.M.A.;M.C.I.M. Independent examiner Grosvenor House
1 New Raod Brixham Devon TQ5 8JZ
Page 3
Hele Village Community Association
Statement of financial activities
For the year ended 31 March 2023
| Unrestricted Restricted funds funds Notes £ £ Incoming resources Incoming resources from generating funds: Voluntary income 2 194,213 169,338 Activities for generating funds 3 25,127 - Investment income 4 14 - Other incoming resources 5 395 - Total incoming resources 219,749 169,338 Resources expended Costs of generating funds: Cost of generating voluntary income 6 156,351 145,420 Governance costs 7 - - Total resources expended 156,351 145,420 Total funds brought forward 29,355 186,995 Total funds carried forward 92,753 210,913 |
2023 Total £ 363,551 25,127 14 395 389,087 301,771 - 301,771 216,350 303,666 |
2022 Total £ 377,942 19,332 9 - |
|---|---|---|
| 397,283 | ||
| 286,100 2 |
||
| 286,102 | ||
| 105,784 | ||
| 216,965 |
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 6 to 9 form an integral part of these financial statements.
Page 4
Hele Village Community Association
Balance sheet as at 31 March 2023
| Notes Current assets Cash at bank and in hand Net current assets Net assets Funds 10 Restricted income funds Unrestricted income funds Total funds |
2023 £ £ 303,846 303,846 303,846 303,846 177,570 126,276 303,846 |
2022 £ £ 216,350 216,350 216,350 216,350 186,995 29,355 216,350 |
2022 £ £ 216,350 216,350 216,350 216,350 186,995 29,355 216,350 |
|---|---|---|---|
| 216,350 | |||
| 186,995 29,355 |
|||
| 216,350 |
The financial statements were approved by the trustees on and signed on its behalf by
Helen Harman Chair
The notes on pages 6 to 9 form an integral part of these financial statements.
Page 5
Hele Village Community Association
Notes to financial statements for the year ended 31 March 2023
1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
1.1. Basis of accounting
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' issued in March 2005 (SORP 2005) and the Charities Act 1993.
1.2. Cashflow
The charity has taken advantage of the exemption in FRS1 from the requirement to produce a cashflow statement because it is a small charity.
1.3. Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
Income from the tuck shop is included in the year in which it is receivable.
Income from investments is included in the year in which it is receivable.
1.4. Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
1.5. Defined contribution pension schemes
The pension costs charged in the financial statements represent the contribution payable by the charity during the year.
Page 6
Hele Village Community Association
Notes to financial statements for the year ended 31 March 2023
| 2. Voluntary income Unrestricted Restricted funds funds £ £ Donations 267 12,585 Grants receivable 193,946 156,753 194,213 169,338 3. Activities for generating funds Unrestricted funds £ Room Hire 25,106 Other activities for generating funds income 21 25,127 4. Investment income Unrestricted funds £ Bank interest receivable 14 14 5. Other incoming resources Unrestricted funds £ Other income 395 395 |
2023 Total £ 12,852 350,698 363,550 2023 Total £ 25,106 21 25,127 2023 Total £ 14 14 2023 Total £ 395 395 |
2022 Total £ 9,869 368,073 |
|---|---|---|
| 377,942 | ||
| 2022 Total £ 16,332 3,000 |
||
| 19,332 | ||
| 2022 Total £ 9 |
||
| 9 | ||
| 2022 Total £ - |
||
| - |
Page 7
Hele Village Community Association
Notes to financial statements for the year ended 31 March 2023
| 6. Cost of generating voluntary income Unrestricted Restricted funds funds £ £ HVCA 156,351 - Torbay Food Alliance - 14,798 Government Food Grant - 126,916 Support Network - 3,706 156,351 145,420 |
2023 Total £ 156,351 14,798 126,916 3,706 301,771 |
2022 Total £ 76,087 567 160,804 48,642 286,100 |
|---|---|---|
| 7. Governance costs Office expenses - Other 8. Employees Employment costs Wages and salaries Pension costs Other costs No employee received emoluments of more than £60,000 (2022 : None). |
2023 Total £ ) (2 2023 £ 83,668 790 - 84,458 |
2022 Total £ 2 2022 £ 64,343 - 180 |
|
|---|---|---|---|
| 64,523 | |||
Number of employees
The average monthly numbers of employees (including the trustees) during the year, calculated on the basis of full time equivalents, was as follows:
| 2023 | 2022 |
|---|---|
| 7 | 3 |
Page 8
Hele Village Community Association
Notes to financial statements for the year ended 31 March 2023
9. Pension costs
The company operates a defined contribution pension scheme in respect of the charity employees. The scheme and its assets are held by independent managers. The pension charge represents contributions due from the company and was as follows:
| company and was as follows: | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2023 | 2022 | |||||||||||||
| £ | £ | |||||||||||||
| Pension charge | 790 | - | ||||||||||||
| 10. | Analysis of net assets between funds | |||||||||||||
| Unrestricted | Restricted | Total | ||||||||||||
| funds | funds | funds | ||||||||||||
| £ | £ | £ | ||||||||||||
| Fund balances at 31 March 2023 as represented by: | ||||||||||||||
| Current assets | 126,276 | 177,570 | 303,846 | |||||||||||
| 126,276 | 177,570 | 303,846 | ||||||||||||
| 11. | Unrestricted funds | At | At | |||||||||||
| 1 April | Incoming | Outgoing | 31 March | |||||||||||
| 2022 | resources | resources | Transfers | 2023 | ||||||||||
| £ | £ | £ | £ | £ | ||||||||||
| HVCA | 29,355 | 125,691 | ) (132,071 |
103,301 | 126,276 | |||||||||
| 12. | Restricted funds | At | At | |||||||||||
| 1 April | Incoming | Outgoing | 31 March | |||||||||||
| 2022 | resources | resources | Transfers | 2023 | ||||||||||
| £ | £ | £ | £ | £ | ||||||||||
| Torbay Food Alliance | 39,804 | 13,347 | ) (15,560 |
) (2,498 |
35,093 | |||||||||
| Government Food Grant | 99,680 | 100,000 | ) (165,976 |
8,563 | 42,267 | |||||||||
| Support Network | 47,511 | 56,784 | ) (3,735 |
) (91,390 |
9,170 | |||||||||
| HVCA | - | 109,016 | - | ) (17,976 |
91,040 | |||||||||
| 186,995 | 279,147 | ) (185,271 |
) (103,301 |
177,570 |
Page 9
Hele Village Community Association
The following pages do not form part of the statutory accounts.
Hele Village Community Association
Detailed statement of financial activities
For the year ended 31 March 2023
| Incoming resources Incoming resources from generating funds: Voluntary income Donations Grants receivable Activities for generating funds Room Hire Other activities for generating funds income Investment income Bank interest receivable Total incoming resources from generating funds Other incoming resources Other income Total incoming resources Resources expended Costs of generating funds: HVCA Activity 1 - Purchases Activity 1 - Staff - Salaries & wages Activity 1 - Staff - Pension costs Activity 1 - Staff - Other Activity 1 - Establishment - Rates & water Activity 1 - Establishment - Light & heat Activity 1 - Establishment - Repairs & maintenance Activity 1 - Establishment - Insurance Activity 1 - Establishment - Other Activity 1 - Other motor & travel costs Activity 1 - Professional - Other Activity 1 - Office expenses - Telephone Activity 1 - Office expenses - Other Activity 1 - Other costs Activity 1 - Other costs |
2023 £ £ 12,852 350,698 363,550 25,106 21 25,127 14 14 388,691 395 395 389,086 2,004 81,155 660 - 1,453 3,886 14,017 4,969 12,428 84 12,777 2,130 6,880 13,558 350 156,351 |
2022 £ £ 9,869 368,073 377,942 16,332 3,000 19,332 9 9 397,283 - - 397,283 727 18,325 - 180 894 3,537 16,394 2,201 9,101 330 20,236 1,444 1,357 1,361 - 76,087 |
2022 £ £ 9,869 368,073 377,942 16,332 3,000 19,332 9 9 397,283 - - 397,283 727 18,325 - 180 894 3,537 16,394 2,201 9,101 330 20,236 1,444 1,357 1,361 - 76,087 |
|---|---|---|---|
| 377,942 | |||
| 16,332 3,000 |
|||
| 19,332 | |||
| 9 | |||
| 9 | |||
| 397,283 | |||
| - | |||
| - | |||
| 397,283 | |||
| 76,087 |
Page 11
Hele Village Community Association
Detailed statement of financial activities
For the year ended 31 March 2023
| Torbay Food Alliance Activity 2 - Purchases Activity 2 - Other motor & travel costs Activity 2 - Office expenses - Other Activity 2 - Other costs Government Food Grant Activity 3 - Purchases Activity 3 - Establishment - Repairs & maintenance Activity 3 - Professional - Other Activity 3 - Office expenses - Other Activity 3 - Other costs Support Network Activity 7 - Staff - Salaries & wages Activity 7 - Staff - Pension costs Activity 7 - Establishment - Insurance Activity 7 - Office expenses - Telephone Activity 7 - Office expenses - Other Activity 7 - Other costs Total cost of generating voluntary income Fundraising trading: cost of goods sold and other costs Total costs of generating funds |
3,879 - 159 10,760 - 248 10,000 38 116,630 2,513 130 - 645 335 83 |
14,798 126,916 3,706 301,771 301,771 |
- 368 199 - 5,121 - 10,000 - 145,683 46,018 - 1,767 681 175 1 |
567 160,804 48,642 |
|---|---|---|---|---|
| 286,100 | ||||
| 286,100 |
Page 12
Hele Village Community Association
Detailed statement of financial activities
For the year ended 31 March 2023
| Charitable activities Governance costs Activities undertaken directly Office expenses - Other Total governance costs Net incoming/(outgoing) resources for the year |
2023 £ ) (2 ) (2 ) (2 87,317 |
2022 £ 2 2 2 111,181 |
2022 £ 2 2 2 111,181 |
|---|---|---|---|
| 2 | |||
| 111,181 |
Page 13