**Charity number: 299840**
**Hele Village Community Association**
**Trustees' report and financial statements**
**for the year ended 31 March 2023**
## **Hele Village Community Association**
## **Contents**
||**Page**|**Page**|
|---|---|---|
|Legal and administrative information||**1**|
|Trustees report||**2**|
|Independent examiners' report||**3**|
|Statement of financial activities||**4**|
|Balance sheet||**5**|
|Notes to the financial statements|**6**|**- 9**|
## **Hele Village Community Association**
## **Legal and administrative information**
**Charity number** 299840 **Business address** The Windmill Community Centre Pendennis Road Hele Torquay TQ2 7QR 01803 314876 Bebe Pope finance@thewindmillcentre.org **Trustees** Helen Harman Alan Tilley Luke Paton Sian Craddock **Accountants** IAW Accountancy Services Grosvenor House 1 New Road Brixham Devon TQ5 8LZ **Bankers** NatWest 108 Union Street Torquay Devon TQ2 5PZ
**Page 1**
## **Hele Village Community Association**
## **Report of the trustees for the year ended 31 March 2023**
The trustees present their report and the financial statements for the year ended 31 March 2023. The trustees who served during the year and up to the date of this report are set out on page 1.
## **Structure, governance and management**
## **Objectives and activities**
## **Achievements and performance**
## **Financial review**
## **Statement of trustees' responsibilities**
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other
On behalf of the board
Helen Harman **CHAIR**
**Page 2**
## **Hele Village Community Association**
## **Independent examiner's report to the trustees on the unaudited financial statements of Hele Village Community Association.**
I report on the accounts of Hele Village Community Association for the year ended 31 March 2023 set out on pages 2 to 9.
## **Respective responsibilities of trustees and independent examiner**
As the charity's trustees you are responsible for the preparation of the accounts, you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act), as amended by section 28 of the Charities Act 2006 does not apply and that an independent examination is needed. It is my responsibility to examine the accounts under section 43(3)(a) of the Act, as amended; to follow the procedures laid down in the General Directions given by the Charity Commission under section 43(7)(b) of the Act, as amended; and to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(i) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep proper accounting records in accordance with section 41 of the Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
...........................................................
**I A Webb**
**A.C.M.A.;C.G.M.A.;M.C.I.M. Independent examiner Grosvenor House**
**1 New Raod Brixham Devon TQ5 8JZ**
**Page 3**
## **Hele Village Community Association**
## **Statement of financial activities**
## **For the year ended 31 March 2023**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**Notes**
**£**
**£**
**Incoming resources**
Incoming resources from generating funds:
Voluntary income
2
194,213
169,338
Activities for generating funds
3
25,127
-
Investment income
4
14
-
Other incoming resources
5
395
-
**Total incoming resources**
219,749
169,338
**Resources expended**
Costs of generating funds:
Cost of generating voluntary income
6
156,351
145,420
Governance costs
7
-
-
**Total resources expended**
156,351
145,420
Total funds brought forward
29,355
186,995
**Total funds carried forward**
92,753
210,913|**2023**
**Total**
**£**
363,551
25,127
14
395
389,087
301,771
-
301,771
216,350
303,666|**2022**
**Total**
**£**
377,942
19,332
9
-|
|---|---|---|
|||397,283|
|||286,100
2|
|||286,102|
|||105,784|
|||216,965|
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
**The notes on pages 6 to 9 form an integral part of these financial statements.**
**Page 4**
## **Hele Village Community Association**
## **Balance sheet as at 31 March 2023**
|**Notes**
**Current assets**
Cash at bank and in hand
**Net current assets**
**Net assets**
**Funds**
10
Restricted income funds
Unrestricted income funds
**Total funds**|**2023**
**£**
**£**
303,846
303,846
303,846
303,846
177,570
126,276
303,846|**2022**
**£**
**£**
216,350
216,350
216,350
216,350
186,995
29,355
216,350|**2022**
**£**
**£**
216,350
216,350
216,350
216,350
186,995
29,355
216,350|
|---|---|---|---|
||||216,350|
||||186,995
29,355|
||||216,350|
The financial statements were approved by the trustees on and signed on its behalf by
## **Helen Harman Chair**
**The notes on pages 6 to 9 form an integral part of these financial statements.**
**Page 5**
## **Hele Village Community Association**
## **Notes to financial statements for the year ended 31 March 2023**
## **1. Accounting policies**
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
## **1.1. Basis of accounting**
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' issued in March 2005 (SORP 2005) and the Charities Act 1993.
## **1.2. Cashflow**
The charity has taken advantage of the exemption in FRS1 from the requirement to produce a cashflow statement because it is a small charity.
## **1.3. Incoming resources**
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
Income from the tuck shop is included in the year in which it is receivable.
Income from investments is included in the year in which it is receivable.
## **1.4. Resources expended**
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **1.5. Defined contribution pension schemes**
The pension costs charged in the financial statements represent the contribution payable by the charity during the year.
**Page 6**
## **Hele Village Community Association**
## **Notes to financial statements for the year ended 31 March 2023**
|**2.**
**Voluntary income**
**Unrestricted**
**Restricted**
**funds**
**funds**
**£**
**£**
Donations
267
12,585
Grants receivable
193,946
156,753
194,213
169,338
**3.**
**Activities for generating funds**
**Unrestricted**
**funds**
**£**
Room Hire
25,106
Other activities for generating funds income
21
25,127
**4.**
**Investment income**
**Unrestricted**
**funds**
**£**
Bank interest receivable
14
14
**5.**
**Other incoming resources**
**Unrestricted**
**funds**
**£**
Other income
395
395|**2023**
**Total**
**£**
12,852
350,698
363,550
**2023**
**Total**
**£**
25,106
21
25,127
**2023**
**Total**
**£**
14
14
**2023**
**Total**
**£**
395
395|**2022**
**Total**
**£**
9,869
368,073|
|---|---|---|
|||377,942|
|||**2022**
**Total**
**£**
16,332
3,000|
|||19,332|
|||**2022**
**Total**
**£**
9|
|||9|
|||**2022**
**Total**
**£**
-|
|||-|
**Page 7**
## **Hele Village Community Association**
## **Notes to financial statements for the year ended 31 March 2023**
|**6.**
**Cost of generating voluntary income**
**Unrestricted**
**Restricted**
**funds**
**funds**
**£**
**£**
HVCA
156,351
-
Torbay Food Alliance
-
14,798
Government Food Grant
-
126,916
Support Network
-
3,706
156,351
145,420|**2023**
**Total**
**£**
156,351
14,798
126,916
3,706
301,771|**2022**
**Total**
**£**
76,087
567
160,804
48,642
286,100|
|---|---|---|
|**7.**
**Governance costs**
Office expenses - Other
**8.**
**Employees**
**Employment costs**
Wages and salaries
Pension costs
Other costs
No employee received emoluments of more than £60,000 (2022 : None).||**2023**
**Total**
**£**
)
(2
**2023**
**£**
83,668
790
-
84,458|**2022**
**Total**
**£**
2
**2022**
**£**
64,343
-
180|
|---|---|---|---|
||||64,523|
|||||
## **Number of employees**
The average monthly numbers of employees (including the trustees) during the year, calculated on the basis of full time equivalents, was as follows:
|**2023**|**2022**|
|---|---|
|**7**|**3**|
**Page 8**
## **Hele Village Community Association**
## **Notes to financial statements for the year ended 31 March 2023**
## **9. Pension costs**
The company operates a defined contribution pension scheme in respect of the charity employees. The scheme and its assets are held by independent managers. The pension charge represents contributions due from the company and was as follows:
||company and was as follows:||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||**2023**||||**2022**||
||||||||||**£**||||**£**||
||Pension charge||||||||790|||||-|
|**10.**|**Analysis of net assets between funds**||||||||||||||
||||||**Unrestricted**|||**Restricted**|||||**Total**||
|||||||**funds**|||**funds**||||**funds**||
|||||||**£**|||**£**||||**£**||
||Fund balances at 31 March 2023 as represented by:||||||||||||||
||Current assets|||||126,276|||177,570||||303,846||
|||||||126,276|||177,570||||303,846||
|**11.**|**Unrestricted funds**|**At**|||||||||||**At**||
|||**1 April**|**Incoming**||**Outgoing**||||||**31 March**||||
|||**2022**|**resources**||**resources**|||**Transfers**|||||**2023**||
|||**£**||**£**||**£**|||**£**||||**£**||
||HVCA|29,355||125,691||)
(132,071|||103,301|||126,276|||
|**12.**|**Restricted funds**|**At**|||||||||||**At**||
|||**1 April**|**Incoming**||**Outgoing**||||||**31 March**||||
|||**2022**|**resources**||**resources**|||**Transfers**|||||**2023**||
|||**£**||**£**||**£**|||**£**||||**£**||
||Torbay Food Alliance|39,804||13,347||)
(15,560|||)
(2,498||||35,093||
||Government Food Grant|99,680||100,000||)
(165,976|||8,563||||42,267||
||Support Network|47,511||56,784||)
(3,735|||)
(91,390||||9,170||
||HVCA|-||109,016||-|||)
(17,976||||91,040||
|||186,995||279,147||)
(185,271|||)
(103,301|||177,570|||
**Page 9**
## **Hele Village Community Association**
**The following pages do not form part of the statutory accounts.**
## **Hele Village Community Association**
## **Detailed statement of financial activities**
## **For the year ended 31 March 2023**
|**Incoming resources**
**Incoming resources from generating funds:**
_Voluntary income_
Donations
Grants receivable
_Activities for generating funds_
Room Hire
Other activities for generating funds income
_Investment income_
Bank interest receivable
**Total incoming resources from generating funds**
**Other incoming resources**
Other income
**Total incoming resources**
**Resources expended**
**Costs of generating funds:**
_HVCA_
Activity 1 - Purchases
Activity 1 - Staff - Salaries & wages
Activity 1 - Staff - Pension costs
Activity 1 - Staff - Other
Activity 1 - Establishment - Rates & water
Activity 1 - Establishment - Light & heat
Activity 1 - Establishment - Repairs & maintenance
Activity 1 - Establishment - Insurance
Activity 1 - Establishment - Other
Activity 1 - Other motor & travel costs
Activity 1 - Professional - Other
Activity 1 - Office expenses - Telephone
Activity 1 - Office expenses - Other
Activity 1 - Other costs
Activity 1 - Other costs|**2023**
**£**
**£**
12,852
350,698
363,550
25,106
21
25,127
14
14
388,691
395
395
389,086
2,004
81,155
660
-
1,453
3,886
14,017
4,969
12,428
84
12,777
2,130
6,880
13,558
350
156,351|**2022**
**£**
**£**
9,869
368,073
377,942
16,332
3,000
19,332
9
9
397,283
-
-
397,283
727
18,325
-
180
894
3,537
16,394
2,201
9,101
330
20,236
1,444
1,357
1,361
-
76,087|**2022**
**£**
**£**
9,869
368,073
377,942
16,332
3,000
19,332
9
9
397,283
-
-
397,283
727
18,325
-
180
894
3,537
16,394
2,201
9,101
330
20,236
1,444
1,357
1,361
-
76,087|
|---|---|---|---|
||||377,942|
||||16,332
3,000|
||||19,332|
||||9|
||||9|
||||397,283|
||||-|
||||-|
||||397,283|
||||76,087|
**Page 11**
## **Hele Village Community Association**
## **Detailed statement of financial activities**
## **For the year ended 31 March 2023**
|_Torbay Food Alliance_
Activity 2 - Purchases
Activity 2 - Other motor & travel costs
Activity 2 - Office expenses - Other
Activity 2 - Other costs
_Government Food Grant_
Activity 3 - Purchases
Activity 3 - Establishment - Repairs & maintenance
Activity 3 - Professional - Other
Activity 3 - Office expenses - Other
Activity 3 - Other costs
_Support Network_
Activity 7 - Staff - Salaries & wages
Activity 7 - Staff - Pension costs
Activity 7 - Establishment - Insurance
Activity 7 - Office expenses - Telephone
Activity 7 - Office expenses - Other
Activity 7 - Other costs
**Total cost of generating voluntary income**
**Fundraising trading:**
**cost of goods sold and other costs**
**Total costs of generating funds**|3,879
-
159
10,760
-
248
10,000
38
116,630
2,513
130
-
645
335
83|14,798
126,916
3,706
301,771
301,771|-
368
199
-
5,121
-
10,000
-
145,683
46,018
-
1,767
681
175
1|567
160,804
48,642|
|---|---|---|---|---|
|||||286,100|
|||||286,100|
**Page 12**
## **Hele Village Community Association**
## **Detailed statement of financial activities**
## **For the year ended 31 March 2023**
|**Charitable activities**
**Governance costs**
_Activities undertaken directly_
Office expenses - Other
**Total governance costs**
**Net incoming/(outgoing) resources for the year**|**2023**
**£**
)
(2
)
(2
)
(2
87,317|**2022**
**£**
2
2
2
111,181|**2022**
**£**
2
2
2
111,181|
|---|---|---|---|
||||2|
||||111,181|
**Page 13**