THE ABBEY COMMUNITY CENTRE, YEOVIL Registered Charity No. 299552 The Forum, Yeovil, Somerset BA213TL www abbe manorcc.or Annual Report for Year 1•t April 2023 - 31st March 2024 Governin Document: Constitution of the Abbe Communi Original document signed 18 May 1988. Amendment to revise the number of members required to form a quofum approved on 23 November 1994 Amendment to vest property in the Offiaal Custodian for Charitw approved on 23 November 2008 Amendment to revise the number of members required to fonn a quorum to ten approved on 12 October 2011 Amendment to remove requirement for an audrt of accounts rf income is less than £25,000. Approved at Annual General Meeting 14 October 2015 Constitution re-typed in entirety and an amendment rnade to audrt the accounts annually if the income is greater than £250.000. Approved at Annual General Meeting 11 October 2017. New Constitution fomialty adopted on 11th Juty 2018 Typing errors corrected 7th September 2020. {Associats'on changed to Charity). Amendment of para 17(1) to allow User Groups to attend meetings wtthout being a Trustee. Amendment of para 17(5) to indicate maximum number of Trustees. Approved at Annual General Meets'ng on 14 July 2021. Association Chari land 18 vested In the Official Custodian for Charftles Schedule: Freehold land registered at HM Land Registry under title no. ST74562 Case no. 215410 Sealing no. 1056 Dats 10110108 Names of Charl Trustees Servin durin Yoar Mr P Seib Mrs J M Lucas Miss A Warr Mrs J M Lucas Mrs D Curtis Mrs V Brown Mrs l Meecham Miss E Meecham Mr R Jackson Mrs P Boocock Chair Secretsry and Minute SecretsrylActing Booking Secretary Treasurer until October 2023 Acting Treasurer October 2023- January 2024 Trustee and Treasurer from January 2024 Deputy Chair from July 2023 Until December 2023 Names of User Grou resentatives Servin durin th• Year Mrs V Brown Mrs J Lucas Mrs l Meecham Miss E Meecham 2nd Preston Brownies 1st Preston Guides Knit, Stiich and Natter 1 * Preston Brownies
Mrs P Boocock Mr R G Brookes Mr J Welch Ms T Osborne WRA Keep Fit Brympton Golden Oldies ) Dancers Ob'ects of the Charl To promote the benefit of the inhabttants of Brympton and North West Yeovil and their environs (hereinafter called 'the area of benefft,) without distinction of sex, sexual orientation, race or of political, religious or olher opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants To establish or to secure the establishment of a communrty centre (hereinafter cald 'The Centre,) and to maintain and manage or to Co-operate with any local statutory authority in the maintenance and management of such a Cenlre for activrties promoted by the Association and its constituent bodies in furtheran of above objects. The Association shall be non-party and non-sectarian in religion. anlsation of Char. Number of elected Honorary Officers". 4 Number of representatNes of affiliated groups (one per group).. 7 Number of individual members living in the area of benefit (up to 14 under old Constrtution): 2 Number of co-opted members (up to 4): 0 Number of paid staffr. O F rther Detall8 of tho Charl Name and address of bankers: Nat West Bank plc. 2 Hendford. Yeovil BA20 1TN Nationwide Building Society. 36 Middle Street, Yeovil BA20 1 LA Independent Examiner.. Albert Goodrnan LLP. Goodwood House, Blackbrook Park Avenue, Taunton TA12PX Insurers.. NFU Mutual, NFU Offi, 46 Hendford. Yeovil BA20 1 UW Sum Insured.. £2,016,098 - Building. £28,865 - Contents. Deeds.. Held by Battens Solicitors, Mansion House, 54 Princes Street, Yeovil BA20 1EQ Chalmian's Re ort The sudden passing in Dmber 2023. of founding trustee Richard Jad(son, casts a long shadow over this reporting year. Richard had been involved continuously Sin before the Centre was bu1 and had sep4ed as Secretary from 1985 to 2017, more recently taking on the Heafth and Safety role. Richard is hugely missed. In September 2023. our Treasurer, Arny WaTh resjgned. The Committee was very thankful for her aOUntIng experience and her efft)rts, vthich included formalising the bookkeeping using FreeAgent software, which integrates with our banking to ensure full reconciliation.
In January 2024 Debs Curtis, an experienced charty trustee and book-keeper, joined the Association to repla Arny as the new TasUrer. Debs has extended the use of FreeAgent to include reporting improvements. The Trustees now have direct daY-tdaY oversight of funds, transactions and bank reconciliation giving a very high confidence in financial matters. l am very much indebted to all of the Trustees, who have leaned in as required to cover these transitions and also holidays. Most especially we owe thanks to Jenny Lucas who has covered the Bookings Secretary on top of her role as Secretary to the Association. Much of the Commrttee's effort has bn °busine88 as usual". At the start of the year Trustees arranged for St John's Ambulan to provide training on Tesuscrtation and on use of the Centre's defibrillator. During Ihe year we re-competed seNice contracts for utilities and broadband, re-assessed our insurance cover needs, reviewed hire fees, reviewed and updated policies such as Health and Safety, Data Protection and Financial responsibilities and we regularised the Centre's website Domain registration. Fire and Safety Risk Assessments were undertaken and acted upon as appropriate. The Association made several minor facilty improvements such as a¢quiring trolleys on which to move the tables and arranging re-decoration of both the Hall and the Parish Room. More significant improvements were the installation of CCTV in July, refurbishment of the audio system in December and a substantial refurbishment of the Krtchen completed in February. We continue to strive to delNer our Charitable Purpose in as many ways a8 can. This is well illustrated by the wide range of users. In addition to private hires such as community, wedding and birthday parties (and a regular ballroom dahce practice), and one-off business events, the Centre continues to attract various new groups and retains those who have been with us from the opening of the Centre. Membership remains steady, and the Committee Meetings well attended. Finally, I would once again like to thank all of the Trustees and other Cornrnittee Members who have contributed so sefflessty to the Association's efforts during the year. Treasurer's Re ort Our income for the year was £43,918 and our expendrture £42,231. Refurbishment and maintenance Wre double this year compared to the previous year. Items included installing CCTV, a new hand dryer, cleaning the Parish Room carpet, upgrading the Sound System hardware and the kitchen refurbishment including new flooring. During this financial year our two-year fixed pri contract for gas and electricty came to an end. We are now paying double per arKJ standing charges have also gone up. We have a Nationwide Deposit account. but we have to gNe 90 days, notice to gain asS to our money. Wrth the higher interest rates it seemed good value to open a Business Resepie Account at Natwest. This gives a small arnount of interest and instant access. We end the year with a bank balance of £59,370 wrth £41.367 in the Nationwide Deposit Account and £5,010 in the Natwest Business ReseNe account. We are in a healthy position. However, the footfall through the doors each week is considerable, and the building takes a lot of wear and tear. We need to ensure that we have sufficient funds to keep the building in good repair. Some of the floor boards in the main hall are deteriorating and replacing such a large-sprung floor will be in excess of £30,000.
Bookin Secreta 'sRe During the year we lost the Squirrels, the newest members of the Scout Movement and Zumba bookings from the main hall. The National Childbirth Trust had outgrown the Parish Room and moved to larger premises. However. we gained regular bookings in the main hall from Nipper Kicks on a Friday rnoming and Pilates twi a week. English classes were booked in the Parish Room and Pulse Healthcare booked two blocks of classes. We have had bookings in the Parish Roorn for meetings from various companies. The Community Centre was used for a polling ststion in December. Somerset Skills and Leaming were interested in booking the Parish Room for 39 hours per week during the day and evening. However, the hourly rate was very low and it would preclude the local comrnunrty using the Parish Room during the week. For these reasons the Committee tumed the offer down. The Church groups thal meet on Saturday and Sunday moming have increased their hours slightly. Motiv8 Entertainmenl Group have continued to book bingos with us. Children's parties continue lo be popular at the Centre. Several adult Parties were aL80 held during the summer months. We receNe a k)t of enquiries for the Communty Centre at weekends. The block bookings by the churches means that we have to tum away most of these enquiries. The Committee decided that regular weekend bookings should no longer be eligible for the £2.50 per hour discount for regular payment. although we expect payments to be made monthly. As Booking Secretary I receive many compliments about the Communty Centre about how clean, neat and tidy it i8. This is due largely to our cleaners, Caroline and Steve Jaques. I would like to thank them for their dedication to the Communty Centre and thank them for their efforts over the past year. Approved by: ... Approved by:................... Chairman.. Peter Seib Secretsry: Jenny Lucas Date..
The Abbey Community Association Independent Examiner’s Report to the Trustees For the Year Ended 31 March 2024
Independent examiners report to the Trustees of The Abbey Community Association
I report to the trustees on my examination of the accounts for The Abbey Community Association (“the charity”) for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or 2. the accounts do not comply with these records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Michelle Ferris BSc (Hons) FCA DChA Albert Goodman LLP Goodwood House Blackbrook Park Avenue Taunton Somerset TA1 2PX
Date: 06 August 2024
CHARITY COMMISSION FOR ENGLANO ANO WALES Recei ts and ents accounts CC16a Fortho period from To 31103r2024 Section A Receipts and payments Unrestrlctsd lund8 Restricted fund Endowment furtds Last year l•• r•$t•t•dl Totsl fun Al R•c•l Hlr$ Hall Equrn•ni 4&572 34,236 ross AR) 4JJ18 41918 34,819 an 8•• tabl• . mon 4JJi A3Pa Pow•r, Wat•r, 8•w•r•4•.V14¥h. WIFI. 7.854 49 0.411 stsm ¥ •nd Stslbo 53 R•turn•d d• Iniur•n R•nt and Ouart•vl Cb8 Llcn*•• •nd M•mbernhl Cl••nln and CoTh&umabl•• M•lntsn4nc• RthirbljhmI Account4nc 1,960 417 1,800 511 492 9,089 7,057 498 27,93 9.00$ 15.559 522 15,$59 Sub total 42231 A4 Au•t Jnd Inv••tmgnt CCTV 1947 Sub total 1947 2.775 4S.178 45.178 2,775 Net olreceipts/{payments) AS Transfers between funds A6 Cash funds last year er Cash (unds thi$ ye•r end 113fj01 11.2601 39.322 ,522 60,630 59J70 ,370 CCXK R1 loun ISSI 01n7f2024
Section B Statement of assets and liabilities at the end of the period Unrestricted fund Restricted funds to ne•rut£ Endowment fund5 to noar•t£ B1 Cash funth 12.9 5.010 Total Gash lun¢ts 59.370 •xurfs}I Unr•strict•d nds R•slri¢t•d funds Endowm•nt fund$ Details Detalls Fund tr+whl¢h Ootalls Land •tTh• Forurn Y•orf CO loptbn urr•Nt v4lu• 84 Assets r•tslnod for tho ehlrlty's own u Abb•yCr•mrntsnly¢•b Pl•yknF•nctn9 UnMlrktad B•r EqulpThnt ilnwirtct•d FurKI to ¥Jl*h Amourrt Details B5 Llabllltl•s by on8 cf tsDtnJ&tee6 on behawof all the trustees Dat8 of roval Sign8re prtnl Name CCXX R2 8ruJuTrts ISSI 0110712024