THE ABBEY COMMUNITY CENTRE, YEOVIL
Registered Charity No. 299552
The Forum, Yeovil, Somerset BA213TL
www abbe
manorcc.or
Annual Report for Year
1•t April 2023 - 31st March 2024
Governin
Document: Constitution of the Abbe Communi
Original document signed 18 May 1988.
Amendment to revise the number of members required to form a quofum approved on
23 November 1994
Amendment to vest property in the Offiaal Custodian for Charitw approved on 23
November 2008
Amendment to revise the number of members required to fonn a quorum to ten
approved on 12 October 2011
Amendment to remove requirement for an audrt of accounts rf income is less than
£25,000. Approved at Annual General Meeting 14 October 2015
Constitution re-typed in entirety and an amendment rnade to audrt the accounts
annually if the income is greater than £250.000. Approved at Annual General
Meeting 11 October 2017.
New Constitution fomialty adopted on 11th Juty 2018
Typing errors corrected 7th September 2020. {Associats'on changed to Charity).
Amendment of para 17(1) to allow User Groups to attend meetings wtthout being a
Trustee. Amendment of para 17(5) to indicate maximum number of Trustees.
Approved at Annual General Meets'ng on 14 July 2021.
Association
Chari
land 18 vested In the Official Custodian for Charftles
Schedule: Freehold land registered at HM Land Registry under title no. ST74562
Case no. 215410
Sealing no. 1056
Dats 10110108
Names of Charl
Trustees Servin
durin
Yoar
Mr P Seib
Mrs J M Lucas
Miss A Warr
Mrs J M Lucas
Mrs D Curtis
Mrs V Brown
Mrs l Meecham
Miss E Meecham
Mr R Jackson
Mrs P Boocock
Chair
Secretsry and Minute SecretsrylActing Booking Secretary
Treasurer until October 2023
Acting Treasurer October 2023- January 2024
Trustee and Treasurer from January 2024
Deputy Chair from July 2023
Until December 2023
Names of User Grou
resentatives Servin
durin
th• Year
Mrs V Brown
Mrs J Lucas
Mrs l Meecham
Miss E Meecham
2nd Preston Brownies
1st Preston Guides
Knit, Stiich and Natter
1 * Preston Brownies

Mrs P Boocock
Mr R G Brookes
Mr J Welch
Ms T Osborne
WRA Keep Fit
Brympton Golden Oldies
) Dancers
Ob'ects of the Charl
To promote the benefit of the inhabttants of Brympton and North West Yeovil and their
environs (hereinafter called 'the area of benefft,) without distinction of sex, sexual orientation,
race or of political, religious or olher opinions by associating the local authorities, voluntary
organisations and inhabitants in a common effort to advance education and to provide
facilities in the interests of social welfare for recreation and leisure-time occupation with the
object of improving the conditions of life for the said inhabitants
To establish or to secure the establishment of a communrty centre (hereinafter cal￿d 'The
Centre,) and to maintain and manage or to Co-operate with any local statutory authority in the
maintenance and management of such a Cenlre for activrties promoted by the Association
and its constituent bodies in furtheran￿ of above objects.
The Association shall be non-party and non-sectarian in religion.
anlsation of Char.
Number of elected Honorary Officers". 4
Number of representatNes of affiliated groups (one per group).. 7
Number of individual members living in the area of benefit (up to 14 under old
Constrtution): 2
Number of co-opted members (up to 4): 0
Number of paid staffr. O
F rther Detall8 of tho Charl
Name and address of bankers:
Nat West Bank plc. 2 Hendford. Yeovil BA20 1TN
Nationwide Building Society. 36 Middle Street, Yeovil BA20 1 LA
Independent Examiner.. Albert Goodrnan LLP. Goodwood House,
Blackbrook Park Avenue, Taunton TA12PX
Insurers.. NFU Mutual, NFU Offi￿, 46 Hendford. Yeovil BA20 1 UW
Sum Insured.. £2,016,098 - Building. £28,865 - Contents.
Deeds.. Held by Battens Solicitors, Mansion House, 54 Princes Street,
Yeovil BA20 1EQ
Chalmian's Re
ort
The sudden passing in D￿mber 2023. of founding trustee Richard Jad(son, casts a long
shadow over this reporting year. Richard had been involved continuously Sin￿ before the
Centre was bu1￿ and had sep4ed as Secretary from 1985 to 2017, more recently taking on the
Heafth and Safety role. Richard is hugely missed.
In September 2023. our Treasurer, Arny WaTh resjgned. The Committee was very thankful for
her a￿OUntIng experience and her efft)rts, vthich included formalising the bookkeeping using
FreeAgent software, which integrates with our banking to ensure full reconciliation.

In January 2024 Debs Curtis, an experienced charty trustee and book-keeper, joined the
Association to repla￿ Arny as the new T￿asUrer. Debs has extended the use of FreeAgent
to include reporting improvements. The Trustees now have direct daY-t￿daY oversight of
funds, transactions and bank reconciliation giving a very high confidence in financial matters.
l am very much indebted to all of the Trustees, who have leaned in as required to cover these
transitions and also holidays. Most especially we owe thanks to Jenny Lucas who has
covered the Bookings Secretary on top of her role as Secretary to the Association.
Much of the Commrttee's effort has b￿n °busine88 as usual". At the start of the year
Trustees arranged for St John's Ambulan￿ to provide training on Tesuscrtation and on use of
the Centre's defibrillator. During Ihe year we re-competed seNice contracts for utilities and
broadband, re-assessed our insurance cover needs, reviewed hire fees, reviewed and
updated policies such as Health and Safety, Data Protection and Financial responsibilities
and we regularised the Centre's website Domain registration. Fire and Safety Risk
Assessments were undertaken and acted upon as appropriate.
The Association made several minor facilty improvements such as a¢quiring trolleys on
which to move the tables and arranging re-decoration of both the Hall and the Parish Room.
More significant improvements were the installation of CCTV in July, refurbishment of the
audio system in December and a substantial refurbishment of the Krtchen completed in
February.
We continue to strive to delNer our Charitable Purpose in as many ways a8 can. This is
well illustrated by the wide range of users. In addition to private hires such as community,
wedding and birthday parties (and a regular ballroom dahce practice), and one-off business
events, the Centre continues to attract various new groups and retains those who have been
with us from the opening of the Centre.
Membership remains steady, and the Committee Meetings well attended.
Finally, I would once again like to thank all of the Trustees and other Cornrnittee Members
who have contributed so sefflessty to the Association's efforts during the year.
Treasurer's Re
ort
Our income for the year was £43,918 and our expendrture £42,231. Refurbishment and
maintenance W￿re double this year compared to the previous year. Items included installing
CCTV, a new hand dryer, cleaning the Parish Room carpet, upgrading the Sound System
hardware and the kitchen refurbishment including new flooring.
During this financial year our two-year fixed pri￿ contract for gas and electricty came to an
end. We are now paying double per arKJ standing charges have also gone up.
We have a Nationwide Deposit account. but we have to gNe 90 days, notice to gain a￿sS
to our money. Wrth the higher interest rates it seemed good value to open a Business
Resepie Account at Natwest. This gives a small arnount of interest and instant access.
We end the year with a bank balance of £59,370 wrth £41.367 in the Nationwide Deposit
Account and £5,010 in the Natwest Business ReseNe account. We are in a healthy
position. However, the footfall through the doors each week is considerable, and the building
takes a lot of wear and tear. We need to ensure that we have sufficient funds to keep the
building in good repair. Some of the floor boards in the main hall are deteriorating and
replacing such a large-sprung floor will be in excess of £30,000.

Bookin
Secreta
'sRe
During the year we lost the Squirrels, the newest members of the Scout Movement and
Zumba bookings from the main hall. The National Childbirth Trust had outgrown the Parish
Room and moved to larger premises. However. we gained regular bookings in the main hall
from Nipper Kicks on a Friday rnoming and Pilates twi￿ a week. English classes were
booked in the Parish Room and Pulse Healthcare booked two blocks of classes.
We have had bookings in the Parish Roorn for meetings from various companies. The
Community Centre was used for a polling ststion in December.
Somerset Skills and Leaming were interested in booking the Parish Room for 39 hours per
week during the day and evening. However, the hourly rate was very low and it would
preclude the local comrnunrty using the Parish Room during the week. For these reasons the
Committee tumed the offer down.
The Church groups thal meet on Saturday and Sunday moming have increased their hours
slightly. Motiv8 Entertainmenl Group have continued to book bingos with us. Children's
parties continue lo be popular at the Centre. Several adult Parties were aL80 held during the
summer months.
We receNe a k)t of enquiries for the Communty Centre at weekends. The block bookings by
the churches means that we have to tum away most of these enquiries. The Committee
decided that regular weekend bookings should no longer be eligible for the £2.50 per hour
discount for regular payment. although we expect payments to be made monthly.
As Booking Secretary I receive many compliments about the Communty Centre about how
clean, neat and tidy it i8. This is due largely to our cleaners, Caroline and Steve Jaques. I
would like to thank them for their dedication to the Communty Centre and thank them for
their efforts over the past year.
Approved by: ...
Approved by:...................
Chairman.. Peter Seib
Secretsry: Jenny Lucas
Date..

**The Abbey Community Association** Independent Examiner’s Report to the Trustees For the Year Ended 31 March 2024 


## **Independent examiners report to the Trustees of The Abbey Community Association** 

I report to the trustees on my examination of the accounts for The Abbey Community Association (“the charity”) for the year ended 31 March 2024. 

## **Responsibilities and basis of report** 

As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”). 

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or 2. the accounts do not comply with these records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 


Michelle Ferris BSc (Hons) FCA DChA Albert Goodman LLP Goodwood House Blackbrook Park Avenue Taunton Somerset TA1 2PX 

Date: 06 August 2024 



CHARITY COMMISSION
FOR ENGLANO ANO WALES
Recei
ts and
ents accounts
CC16a
Fortho period
from
To
31103r2024
Section A Receipts and payments
Unrestrlctsd
lund8
Restricted
fund
Endowment
furtds
Last year
l•• r•$t•t•dl
Totsl fun
Al R•c•l
Hlr$ ￿ Hall Equ*rn•ni
4&572
34,236
ross
AR)
4JJ18
41918
34,819
an
8•• tabl• .
mon
4JJi
A3Pa
Pow•r, Wat•r, 8•w•r•4•.V14¥h. WIFI.
7.854
49
0.411
stsm
¥ •nd Stslbo
53
R•turn•d d•
Iniur•n
R•nt and Ouart•vl Cb8
Llc*n*•• •nd M•mbernhl
Cl••nln
and CoTh&umabl••
M•lntsn4nc• Rthirbljhm￿I
Account4nc
1,960
417
1,800
511
492
9,089
7,057
498
27,93
9.00$
15.559
522
15,$59
Sub total
42231
A4 Au•t Jnd Inv••tmgnt
CCTV
1947
Sub total
1947
2.775
4S.178
45.178
2,775
Net olreceipts/{payments)
AS Transfers between funds
A6 Cash funds last year er
Cash (unds thi$ ye•r end
113fj01
11.2601
39.322
,522
60,630
59J70
,370
CCXK R1 ￿loun￿ ISSI
01n7f2024

Section B Statement of assets and liabilities at the end of the period
Unrestricted
fund
Restricted
funds
to ne•rut£
Endowment
fund5
to noar•*t£
B1 Cash funth
12.9
5.010
Total Gash lun¢ts
59.370
•xurfs}I
Unr•strict•d
nds
R•slri¢t•d
funds
Endowm•nt
fund$
Details
Detalls
Fund tr+whl¢h
Ootalls
Land •tTh• Forurn Y•orf
CO￿ loptbn
urr•Nt v4lu•
84 Assets r•tslnod for tho
ehlrlty's own u
Abb•yCr•mrntsnly¢•b
Pl•ykn*F•nctn9
UnMlrktad
B•r EqulpThnt
ilnwirtct•d
FurKI to ¥Jl*h
Amourrt
Details
B5 Llabllltl•s
by on8 cf tsDtnJ&tee6 on
behawof all the trustees
Dat8 of
roval
Sign8￿re
prtnl Name
CCXX R2 8ruJuTrts ISSI
0110712024