Trustee Annual Report 2023 .ooOJ Yeovil Freewheelers Emergency Volunteer Service Charity registration number." 299434 YFW8loo&Bikes EVS I&FEERS SINOI
Yeovil Freewheelers EVS Trustees, Annual Report for the period 01 Jan 23 to 31 Dec 23 Charity name: Freewheelers Emergency Voluntary Service {Yeovill Charity registration number: 299434 Purpose of the Charity Relieve sickness and protect health by the provision of transport of urgently needed bloods, drugs, human tlssues and other medical requirements between hospitals and blood transfusion banks throughout the South-west of England. YFW operates from Yeovil District Hospital (YDHI, Dorset County Hospital IDCHI, Dorchester, and Taunton Musgrove Park Hospital providing a 24-hour service to deliver a fast, safe and effective emergency medical courier capability throughout the South- West, serving hospitals, hospices, care and nursing homes, laboratories and patients discharged to their own homes. Main charity activities which benefit the public YFW carries urgently needed blood and blood products, blood samples, biopsies, MRI scans, X-rays, prescription drugs, a variety of medical equipment and patient notes to hospitals, hospices, and nursing homes as well as private addresses, which are often in isolated areas, across most of Somerset and Dorset, saving the NHS well over £400,000 while easing patients, suffering and helping to save lives. Riding all year, in all weathers, 24hrs a day, free of charge. Lente115
Yeovil Freewheelers EVS Charity Information -120 VOLUNTEERS Gave up their time to provide an incredible service, transporting blood products, urgent samples, donated breast milk and medical supplies to hospitals and other NHS partners across Somerset, Dorset and beyond, 365 days of the year. All free of charge to our NHS! -i Vry¥t. Garages located at:
Yeovil hospital Wincanton hospital Dorchester hospital Taunton hospital Motorcycle fleet: 3xBMWRT 5 xTriumph Tiger I xYamah3 Tracer 4x4 Ca r fleet.. .>. I, x,Dacia DusteF.,..: Lentells
Yeovil Freewheelers EVS Statement of Trustees, Responsibilities The Trustees are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity and which properly present the Charity's incoming resources and application of resources of the charity for that period. In preparing these financial statements the trustees are required to: l. Select suitable accounting policies and then apply them consistently; 2. Make judgements and estimates that are reasonable and prudent,. 3. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in oper3tion. The trustees are responsible for keeping sufficient accounting records, which disclose, with reasonable accuracy at any time, the financial posltion of the Charity, and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 28 and the provision5 of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable Steps for the prevention and detection of fraud or other irregularities. Trustee name Charles Cam ion-smith Alan Bond Andrew Harries Vince Shar Peter Baker Ifan Chair From 22-Feb-24 From 22-Feb-24 From 22-Feb-24 From 22-Feb-24 Frorn 22-Fe24 Secreta Lentells
Yeovil Freewheelers EVS Independent Examiners Report to the Trustees of Yeovil Freewheelers EVS I report to the trustees on my examination of Freewheelers Emergency Voluntary SeNice lyeovill accounts for the year ended 31 December 2023, which are set out on pages 10 to 11. Res ective res onsibilitie5 a trustees and examiner The Charity's Trustees are responsible for the preparadDn ol the accounts. The Ch81ky's Trustee5 COnderth31 an audit Is not required forthe year under section 144121 of the Charitie5 Act 2011lthe 2011Actl and that an independent examlnatlon Is needed. It Is my responslbllltyto.. examine the accounts undersettion 145 of the 2011 Att,. to follow the procedures laid down in the General Direction58iven by the Charity Commissloner under sectlon 145ISllbl of the 2011Act,' ond to state whether partlcular matters have come to my attentlon. Basis of inde endent examiners, re ort My exarnination was carrled out In accordance with the General Direction5 given by the Chorlty Cornm1551oner. An examlnatlon ncludes a review of the accounting record5 kept bythe charity and a comparlson of the accounts presented wlth those records. It also Sncludes consideration of any unusual items ordSsclosures In the accounts. and the seeking of explanètion5from you 05 tru5tee5 concernin8 any such rnatter5. The procedures undertaken do not provide all the evidence that would be requlred In an audit and. consequently no opinion is 8iven a5 to whetherthe accounts present a'true and falrvlew, and the report is lirnited to those rnatters set out in the statement below. Inde endent examiners, statement In Connettion wth my examination. no matter has come io my attention.. which gives me reasonable cou5e to believe that. in any material respecL the requlrements.. al to keep accouming records in accordance th sertion 130of the 2011A¢t.' and bl to prepare ac£ounts which accord wth the accountinB records and to comply with the accounting requirements of the 2011Act have not been met, or to which, in my oplnion. attentlon should be drawn In orderto enable a proper underrtandin8 of the ottounts to bt reached. Signed Date............. Mrs Fursman FCCA Lentells Limited Chartered Certified Accountants 17-18 Leach Road Chard Business Park Chard, SomeTseL TA20 IFA Lentells
Yeovil Freewheelers EVS Financial Review fREEWHEELER5 EMER6ENCY VOIIJNTARY SERVICE YEOVIL IIECEIVT5A14D PAYMENT5 ACCOUNT F THE YEAR ENDED JI DECEMBER 1023 RECEIPTS DDiiJt*)thsand sponsorship Colecin tins fjrant fund application5 Invesimont (Om0 VAT refunds Fyndiaissne Roimbursoments Roimbursements- uniform 3b.102 1,7¥8 41.51KI 77.002 71.791 1,693 ¥,700 50 13,421 17.565 8.159 786 19.87ti 25.691 19.878 25,691 il.(b29 1.373 11,029 1,373 sub tota 50,902 136 147 121 J79 Asset sale$ 5.691 5.691 2.775 TOTAL RECEIPT5 90.936 50.902 141.838 124.154 PAYMENTS Fuol Repairs and maintenance eiml)u¢scd eApciises Insurancc UnifoJrns Office eApen5es M4ike1Ing Other expon5QS VAT claimed on expense5 10,234 20,570 10,234 2296 22,666 8J)29 8,lJ31 9,737 2,245 4.917 2,563 6D3 14,684 Jl.519 9,737 872 4.917 2,563 603 19.664 7.733 4.288 3.753 2,461 1,373 subtotal 611.962 11,6Y3 U2,672 Ass¢1 pvrcba5es 2D.715 36.801 57,516 117.628 TOTAL PAYMEwrs 89,677 48.499 138,176 130,30D NET RECEIPTS FOR TME YEAR 1.259 2.IIU3 3.b62 Ib.1461 fA5H FU1405 LASTYEAR E14D 105.387 IIJ5.387 111.534 CASH FUN05THISYEAR EMD 106,646 2.403 109,049 105.3BB Lentells
Yeovil Freewheelers EVS Financial Review FREEWHEELERS EMERGENCY VOiUI4TARY SERVICE YEOVIL STAfEMENTOF ASSETS AND LbILlEsAS AY31 DECEMbER 2023 CASH FUNDS Lloyds Bank curreni 0nt Lloyth Bank insiani saver Lloyds Petty cash Paypal TOTAL CASH FUNDS 413 99.407 4.673 240 1.913 Z.403 2A16 99.407 4,673 240 1.913 4.418 89,621 6.897 223 4,228 1th.64b 2A03 IU9.049 105,387 OTHER M014ETARY A55EYS VAT dobtor Prepayments 5,801 7.7Jg 6,015 5,744 7,739 13.540 13.540 11.759 AET5 RETAINED FOR CHARITY'SOWN USE Moiorcyclos- noi book valvt E4uipmcnt- ne¢ bookvalu¢ Garagc not bookvaluc 78.31 78.jljl 2A34 5.350 57.53Q 3,370 5.3 5.350 86.498 86,498 66,250 LIABILITIES Accruh15 112 112 8-Jun-2024 The5c Fina81 SIoTemeniswere apgro¥ed bythe board ottrU5teos0n........................ Signed. ITwsteel Charles Campion-smith PRINT NAME....... Lentells
Yeovil Freewheelers EVS Financial Review Trustee Summary With the impact of Covid receding the Charity has continued to maintain a healthy income stream during challenging times when finances are being stretched and costs increasing. The profile of the Charity has been kept high with exceptional support from members and volunteers who have made great efforts with the fundraising. These effort5 have resulted in the overall level of income received by the Charity increasing when compared to the previous year and this is during a time when finances are being stretched. Unsurprisingly costs have increased and, in particular, the f uel costs have risen quite significantly. In addition. the number of bikes has also increased. The rolling bike replacement policy continues and, as part of this, the Charity maintains good records about the running costs of each bike. Accordingly, it is able to identify the most efficient and least efficient vehicles. This information is then used to decide which bikes to replace and when. The Charity is very aware that there are challenging times ahead with everyone suffering from the cost-of-living crisis therefore it continues to monitor the available cash funds to ensure the uninterrupted running of all activities should fund raising become less fruitf ul in the coming months. Overall cash funds are in a similar position as at 31st December12023'. £106,646 and 2022.. £105,387). With current levels of cash reserves available, the Charity is able to continue operations. Lentells
Yeovil Freewheelers EVS Yeovil Freewheelers is an unincorporated charity which is governed by the publications shown below. The processes and procedures that direct the charity and its members are approved by the Charity Commission and are reviewed regularly to remain best practice. Yeovil Freewheelers EVS Governance The Group shall be managed and administered in accordance with the Constitution (dated 18 Feb 20221, Policies, the Group Members, Handbook {vll dated 4 Sep 2023) and SLAS as updated from time to time. Chairman's Summary 2023 was a successful year for the charity with growth, increased output and many enjoyable events completed with the members. Financially the charity is in good shape with sound reserves and steady income. The bike replacement policy has meant higher expenditure but the resultant newer equipment should pay dividends and act to reduce operating costs in the short to medium term. The cha rity is well placed to continue supporting our local N HS services into 2024. It is a credit to the members and the hard work of the committee that the charity has seen growth and stability post a very busy and turbulent period of activity and movement. Lentells
Reference and Administrative details Charity name Other name the charity uses Freewheelers Emergency Voluntary Service Iyeovill Yeovil Freewheelers EVS YFW Bloodbikes 299434 10 Summerlands Yeovil Somerset BA213AL Registered charity number Charit¢s principal address Reporting Accountants Lentells Ltd Chartered Certified Accountants 17-18Leach Road Chard Somerset TA20 IFA Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(sl Full namelsl Position (Secreta ry, Cha ir, etc) Date Charles Campion-smith Chair 8-Jun-2024 10 Lentells