Trustee Annual
Report 2023
.*ooOJ
Yeovil Freewheelers
Emergency Volunteer Service
Charity registration number." 299434
YFW8loo&Bikes EVS
I&*FEERS SINOI

Yeovil Freewheelers EVS
Trustees, Annual Report for the period 01 Jan 23 to 31 Dec 23
Charity name: Freewheelers Emergency Voluntary Service {Yeovill
Charity registration number: 299434
Purpose of the Charity
Relieve sickness and protect health by the provision of transport of urgently needed
bloods, drugs, human tlssues and other medical requirements between hospitals and
blood transfusion banks throughout the South-west of England.
YFW operates from Yeovil District Hospital (YDHI, Dorset County Hospital IDCHI,
Dorchester, and Taunton Musgrove Park Hospital providing a 24-hour service to deliver
a fast, safe and effective emergency medical courier capability throughout the South-
West, serving hospitals, hospices, care and nursing homes, laboratories and patients
discharged to their own homes.
Main charity activities which benefit the public
YFW carries urgently needed blood and blood products, blood samples, biopsies, MRI
scans, X-rays, prescription drugs, a variety of medical equipment and patient notes to
hospitals, hospices, and nursing homes as well as private addresses, which are often in
isolated areas, across most of Somerset and Dorset, saving the NHS well over £400,000
while easing patients, suffering and helping to save lives.
Riding all year, in all weathers, 24hrs a day, free of charge.
Lente115

Yeovil Freewheelers EVS
Charity Information
-120 VOLUNTEERS
Gave up their time to provide an incredible service, transporting
blood products, urgent samples, donated breast milk and medical
supplies to hospitals and other NHS partners across Somerset,
Dorset and beyond, 365 days of the year.
All free of charge to our NHS!
-i Vry¥t.
Garages located at:
> Yeovil hospital
> Wincanton hospital
> Dorchester hospital
> Taunton hospital
Motorcycle fleet:
> 3xBMWRT
> 5 xTriumph Tiger
> I xYamah3 Tracer
4x4 Ca r fleet..
.>. I, x,Dacia DusteF.,..:
Lentells

Yeovil Freewheelers EVS
Statement of Trustees, Responsibilities
The Trustees are responsible for preparing the Trustees,
Report and the financial statements in accordance with
applicable law and United Kingdom Accounting Standards Iunited
Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to
prepare financial statements for each financial year, which give a true and fair view of
the state of affairs of the Charity and which properly present the Charity's incoming resources
and application of resources of the charity for that period. In preparing these financial statements
the trustees are required to:
l. Select suitable accounting policies and then apply them consistently;
2. Make judgements and estimates that are reasonable and prudent,.
3. Prepare the financial statements on the going concern basis unless it is inappropriate to
presume that the charity will continue in oper3tion.
The trustees are responsible for keeping sufficient accounting records, which disclose, with reasonable
accuracy at any time, the financial posltion of the Charity, and enable them to ensure that the financial
statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2￿8
and the provision5 of the trust deed. They are also responsible for safeguarding the assets of the Charity
and hence for taking reasonable Steps for the prevention and detection of fraud or other irregularities.
Trustee name
Charles Cam
ion-smith
Alan Bond
Andrew Harries
Vince Shar
Peter Baker
Ifan
Chair
From 22-Feb-24
From 22-Feb-24
From 22-Feb-24
From 22-Feb-24
Frorn 22-Fe￿24
Secreta
Lentells

Yeovil Freewheelers EVS
Independent Examiners Report to the Trustees of Yeovil Freewheelers EVS
I report to the trustees on my examination of Freewheelers Emergency Voluntary SeNice lyeovill accounts
for the year ended 31 December 2023, which are set out on pages 10 to 11.
Res
ective res
onsibilitie5 a trustees and examiner
The Charity's Trustees are responsible for the preparadDn ol the accounts. The Ch81ky's Trustee5 COn￿derth31 an audit Is not
required forthe year under section 144121 of the Charitie5 Act 2011lthe 2011Actl and that an independent examlnatlon Is needed.
It Is my responslbllltyto..
examine the accounts undersettion 145 of the 2011 Att,.
to follow the procedures laid down in the General Direction58iven by the Charity Commissloner under sectlon 145ISllbl
of the 2011Act,' ond
to state whether partlcular matters have come to my attentlon.
Basis of inde
endent examiners, re
ort
My exarnination was carrled out In accordance with the General Direction5 given by the Chorlty Cornm1551oner. An examlnatlon
ncludes a review of the accounting record5 kept bythe charity and a comparlson of the accounts presented wlth those records. It
also Sncludes consideration of any unusual items ordSsclosures In the accounts. and the seeking of explanètion5from you 05
tru5tee5 concernin8 any such rnatter5. The procedures undertaken do not provide all the evidence that would be requlred In an
audit and. consequently no opinion is 8iven a5 to whetherthe accounts present a'true and falrvlew, and the report is lirnited to
those rnatters set out in the statement below.
Inde
endent examiners, statement
In Connettion wth my examination. no matter has come io my attention..
which gives me reasonable cou5e to believe that. in any material respecL the requlrements..
al to keep accouming records in accordance ￿th sertion 130of the 2011A¢t.' and
bl to prepare ac£ounts which accord wth the accountinB records and to comply with the accounting
requirements of the 2011Act have not been met, or
to which, in my oplnion. attentlon should be drawn In orderto enable a proper underrtandin8 of the ottounts to bt
reached.
Signed
Date.............
Mrs Fursman FCCA
Lentells Limited
Chartered Certified Accountants
17-18 Leach Road
Chard Business Park Chard, SomeTseL TA20 IFA
Lentells

Yeovil Freewheelers EVS
Financial Review
fREEWHEELER5 EMER6ENCY VOIIJNTARY SERVICE
YEOVIL
IIECEIVT5A14D PAYMENT5 ACCOUNT F
THE YEAR ENDED JI DECEMBER 1023
RECEIPTS
DDiiJt*)thsand sponsorship
Coleci￿n tins
fjrant fund application5
Invesimont ￿(Om0
VAT refunds
Fyndiaissne
Roimbursoments
Roimbursements- uniform
3b.102
1,7¥8
41.51KI 77.002
71.791
1,693
¥,700
50
13,421
17.565
8.159
786
19.87ti
25.691
19.878
25,691
il.(b29
1.373
11,029
1,373
sub tota
50,902 136 147 121 J79
Asset sale$
5.691
5.691
2.775
TOTAL RECEIPT5
90.936
50.902 141.838 124.154
PAYMENTS
Fuol
Repairs and maintenance
eiml)u¢scd eApciises
Insurancc
UnifoJrns
Office eApen5es
M4ike1Ing
Other expon5QS
VAT claimed on expense5
10,234
20,570
10,234
2296 22,666
8J)29
8,lJ31
9,737
2,245
4.917
2,563
6D3
14,684
Jl.519
9,737
872
4.917
2,563
603
19.664
7.733
4.288
3.753
2,461
1,373
subtotal
611.962
11,6Y3
U2,672
Ass¢1 pvrcba5es
2D.715
36.801
57,516
117.628
TOTAL PAYMEwrs
89,677
48.499 138,176 130,30D
NET RECEIPTS FOR TME YEAR
1.259
2.IIU3
3.b62
Ib.1461
fA5H FU1405 LASTYEAR E14D
105.387
IIJ5.387 111.534
CASH FUN05THISYEAR EMD
106,646
2.403 109,049 105.3BB
Lentells

Yeovil Freewheelers EVS
Financial Review
FREEWHEELERS EMERGENCY VOiUI4TARY SERVICE
YEOVIL
STAfEMENTOF ASSETS AND L￿bIL￿lEsAS AY31 DECEMbER 2023
CASH FUNDS
Lloyds Bank curreni ￿0￿nt
Lloyth Bank insiani saver
Lloyds
Petty cash
Paypal
TOTAL CASH FUNDS
413
99.407
4.673
240
1.913
Z.403
2A16
99.407
4,673
240
1.913
4.418
89,621
6.897
223
4,228
1th.64b
2A03 IU9.049
105,387
OTHER M014ETARY A55EYS
VAT dobtor
Prepayments
5,801
7.7Jg
6,015
5,744
7,739
13.540
13.540
11.759
A￿ET5 RETAINED FOR CHARITY'SOWN USE
Moiorcyclos- noi book valvt
E4uipmcnt- ne¢ bookvalu¢
Garagc not bookvaluc
78.31
78.jljl
2A34
5.350
57.53Q
3,370
5.3
5.350
86.498
86,498
66,250
LIABILITIES
Accruh15
112
112
8-Jun-2024
The5c Fina￿81 SIoTemeniswere apgro¥ed bythe board ottrU5teos0n........................
Signed.
ITwsteel
Charles Campion-smith
PRINT NAME.......
Lentells

Yeovil Freewheelers EVS
Financial Review Trustee Summary
With the impact of Covid receding the Charity has continued to maintain a healthy income stream
during challenging times when finances are being stretched and costs increasing.
The profile of the Charity has been kept high with exceptional support from members and
volunteers who have made great efforts with the fundraising. These effort5 have resulted in the
overall level of income received by the Charity increasing when compared to the previous year and
this is during a time when finances are being stretched.
Unsurprisingly costs have increased and, in particular, the f uel costs have risen quite significantly. In
addition. the number of bikes has also increased. The rolling bike replacement policy continues and,
as part of this, the Charity maintains good records about the running costs of each bike.
Accordingly, it is able to identify the most efficient and least efficient vehicles. This information is
then used to decide which bikes to replace and when.
The Charity is very aware that there are challenging times ahead with everyone suffering from the
cost-of-living crisis therefore it continues to monitor the available cash funds to ensure the
uninterrupted running of all activities should fund raising become less fruitf ul in the coming months.
Overall cash funds are in a similar position as at 31st December12023'. £106,646 and 2022..
£105,387). With current levels of cash reserves available, the Charity is able to continue operations.
Lentells

Yeovil Freewheelers EVS
Yeovil Freewheelers is an unincorporated charity
which is governed by the publications shown below. The
processes and procedures that direct the charity and its members are approved
by the Charity Commission and are reviewed regularly to remain best practice.
Yeovil Freewheelers EVS
Governance
The Group shall be managed and administered in accordance with the Constitution
(dated 18 Feb 20221, Policies, the Group Members, Handbook {vll dated 4 Sep 2023)
and SLAS as updated from time to time.
Chairman's Summary
2023 was a successful year for the charity with growth, increased output and many
enjoyable events completed with the members.
Financially the charity is in good shape with sound reserves and steady income. The
bike replacement policy has meant higher expenditure but the resultant newer
equipment should pay dividends and act to reduce operating costs in the short to
medium term.
The cha rity is well placed to continue supporting our local N HS services into 2024. It is
a credit to the members and the hard work of the committee that the charity has seen
growth and stability post a very busy and turbulent period of activity and movement.
Lentells

Reference and Administrative details
Charity name
Other name the charity uses
Freewheelers Emergency Voluntary Service Iyeovill
Yeovil Freewheelers EVS
YFW Bloodbikes
299434
10 Summerlands
Yeovil
Somerset
BA213AL
Registered charity number
Charit¢s principal address
Reporting Accountants
Lentells Ltd
Chartered Certified Accountants
17-18Leach Road
Chard
Somerset
TA20 IFA
Declarations
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(sl
Full namelsl
Position (Secreta ry, Cha ir, etc)
Date
Charles Campion-smith
Chair
8-Jun-2024
10
Lentells