2022-08-14-accounts - The Westgate School Parent Staff Association

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Trustees’ Annual Report for the period

From Period start date 15[th] Aug 2021 To Period end date 14[th] Aug 2022 Charity name: The Westgate School Parent Staff Association

Charity registration number: 298873

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Developing effective relationships between the staff, parents and others associated with the school. Engaging in activities and providing facilities or equipment which support the school and advance the education ofpupils.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Raising these funds are beneficial to the Westgate School community now and in the future through the advancement of education of current and future pupils. During the year the charity has run numerous events and sales which have funded much needed equipment, and also supported wellbeing activities within the school. The PSA are able to provide investment in areas that are impossible for the school to fund, and whilst the funds raised benefit the Westgate school community, the events held benefit the wider community with many events being open to them as well as the school community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Decisions are based on the trustees having regard to the guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making


Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	All activities are organised and delivered by volunteers, mainly parents and carers of current pupils, staff at the school and also the pupils themselves.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Some annual events towards the end of 2021 had to be cancelled, or adjusted, due to coronavirus. Towards the end of the financial/school year the PSA were able to reinstate the summer fair - a community wide event supported by parents, staff and pupils from across the whole school. Other events of the year included: • Christmas raffle – tickets were sold online and the draw held at school and published online. • Christmas trees were sold and delivered to the families of pupils and the local community. • Christmas cards and gifts printed with the pupils’ festive pictures. • School uniform sales. • Cake sales. From funds raised in the year, the PSA have been able to support the school through the provision of: • An astro pitch with surrounding fence in the lower school • IT support, including laptop repairs, tablet charging units, ipad cases, keyboards etc • Stage curtains for the upper school • Summer hampers for families that are on the Free School Meals scheme

Other donations to the school include annual commitments to provide prefect ties for the upper school, postage for record of achievement letters for each pupil of the upper school, Bug Club - an online reading tool for the lower school, and payment for a carol service in the Cathedral.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The PSA supports the school in those areas where support has been requested, in areas that are impossible for the school to fund with the existing budget. The PSA work closely with the school leadership team to agree priority areas for fundraising. Retained funds from the previous year were used to provide an Astro pitch in the lower school, along with other projects as detailed above. Retained funds at the end of this financial year have been ‘ring fenced’ to provide outdoor seating in the upper school, music technology equipment, and an outdoor PA system, along with the annual items that the PSA has agreed to fund year on year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The PSA will hold reserves such that the following expenses can be met: - Standing commitments to the school for example, Reward and Recognition vouchers, Cathedral service, prefect ties, prom. - Working capital to fund next events Other funds may be held in reserve pending a large purchase where funds need to be accumulated in order to provide the agreed provisions.
Amount of reserves held	Para 1.22	£54, 000
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted

A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected members at the AGM

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charityname	The Westgate School Parent Staff Association
Other name the charityuses
Registered charitynumber	298873
Charity’s principal address	The Westgate School Cheriton Road Winchester SO22 5AZ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Charlie Damant	Chair	PSA Members
Ros Priddle	Co-Chair	PSA Members
Aysha Day	Vice chair	PSA Members
Kate Brook	Treasurer	PSA Members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Kate Brook	Rosalind Priddle
	Treasurer	Vice chair

The Westgate Parent Staff Association	The Westgate Parent Staff Association		298873
Receipts andpayments accounts					CC16a
For the period from	Period start date 15-Aug-21	To	Period end date 14-Aug-22

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 6,739 32,172 688 10 1,800 - - - 41,409 - - - 41,409 9,393 56,970 1,274 - - - - - - 67,637 - - - 67,637 - 26,228 - 80,702 54,475	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 6,739 32,172 688 10 1,800 - - - 41,409 - - - 41,409 9,393 56,970 1,274 - - - - - - 67,637 - - - 67,637 - 26,228	Last year to the nearest £
Donations and legacies	6,739				34,042
Fundraisingevents	32,172				28,575
Gift Aid	688				1,753
Interest	10				11
Sponsorships	1,800				1,510
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	41,409				65,891

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					65,891

Raisingfunds costs	9,393				11,034
Charitable activities	56,970				17,763
Other	1,274				328
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
**Sub total **	67,637				29,125

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					29,125

	- 26,228	-	-	- 26,228	36,765
	-	-	-	-	-
	80,702	-	-	80,702	43,937
	54,475	-	-	54,475	80,702

CCXX R1 accounts (SS)

03/05/2023

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds CCXX R2 t SS	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Current account Deposit account Petty cash Details 32 days term deposit account Details Details Signature ~~2~~	Unrestricted funds Restricted funds to nearest £ to nearest £ 29,958 - 9,100 - 15,246 171 - 54,474 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £
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			-

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			OK
			Endowment funds to nearest £
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			-
			Current value (optional)
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			When due (optional)






			Date of approval

	~~2~~		~~03/05/2023~~

CCXX R2 accounts (SS)

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of f lJi5- On accounts for the year ended Charity no (if any) L)IL ? i£&71 Set out on pages I report to the tnjstees on my examlnatk>n of the accounts of the abov8 charity fthe Trusf) for the year ended l(+ o S 2 i.2 L Responslbllltles and As the charity trustees of the Trust, you ar8 responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 (he Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the appllcablo Dlr8Ctions given by the Charity Commission under section 145{5)(b) of the Act. I have compted my examinatM?n. I confimi that no materfal matters have ¢om8 to my attent)n (other than that disclosed below ') in conneclion with the examination which gives me caus8 to believe that in, any materi81 respect: accounting reo)rds were not kept in accordan with sectSon 130 of the Act or the accounts do not accord with the accounting records Independent examlner's statement I have no concerns and have come across no other matters In connèctlon wlth the examination to which attention should be drawn in order to ènabl8 a proper understanding of the accounts to be reached. ' Ple@Aleth words in the brackets rfthey do not apply. Slgn•d. Date: 141L3 Name: YILL ATrIi- Relevant professlonal quallflcatlonls) or body (if any): Addr&ss: L $*5c of_L i&>A IER October 2018