## **Trustees’ Annual Report for the period** **From Period start date** _15[th] Aug 2021_ **To Period end date** _14[th] Aug 2022_ **Charity name:** _The Westgate School Parent Staff Association_ ## **Charity registration number:** _298873_ ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Developing effective relationships between the
staff, parents and others associated with the
school.
Engaging in activities and providing facilities or
equipment which support the school and
advance the education ofpupils.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Raising these funds are beneficial to the
Westgate School community now and in the
future through the advancement of education
of current and future pupils.
During the year the charity has run numerous
events and sales which have funded much
needed equipment, and also supported
wellbeing activities within the school.
The PSA are able to provide investment in
areas that are impossible for the school to
fund, and whilst the funds raised benefit the
Westgate school community, the events held
benefit the wider community with many events
being open to them as well as the school
community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Decisions are based on the trustees having
regard to the guidance on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making |||| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|All activities are organised and delivered by
volunteers, mainly parents and carers of
current pupils, staff at the school and also the
pupils themselves.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Some annual events towards the end of 2021
had to be cancelled, or adjusted, due to
coronavirus. Towards the end of the
financial/school year the PSA were able to
reinstate the summer fair - a community wide
event supported by parents, staff and pupils
from across the whole school.
Other events of the year included:
•
Christmas raffle – tickets were sold
online and the draw held at school and
published online.
•
Christmas trees were sold and
delivered to the families of pupils and
the local community.
•
Christmas cards and gifts printed with
the pupils’ festive pictures.
•
School uniform sales.
•
Cake sales.
From funds raised in the year, the PSA have
been able to support the school through the
provision of:
•
An astro pitch with surrounding fence
in the lower school
•
IT support, including laptop repairs,
tablet charging units, ipad cases,
keyboards etc
•
Stage curtains for the upper school
•
Summer hampers for families that are
on the Free School Meals scheme| Other donations to the school include annual commitments to provide prefect ties for the upper school, postage for record of achievement letters for each pupil of the upper school, Bug Club - an online reading tool for the lower school, and payment for a carol service in the Cathedral. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The PSA supports the school in those areas
where support has been requested, in areas
that are impossible for the school to fund with
the existing budget. The PSA work closely with
the school leadership team to agree priority
areas for fundraising.
Retained funds from the previous year were
used to provide an Astro pitch in the lower
school, along with other projects as detailed
above. Retained funds at the end of this
financial year have been ‘ring fenced’ to
provide outdoor seating in the upper school,
music technology equipment, and an outdoor
PA system, along with the annual items that
the PSA has agreed to fund year on year.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The PSA will hold reserves such that the
following expenses can be met:
-
Standing commitments to the school
for example, Reward and Recognition
vouchers, Cathedral service, prefect
ties, prom.
-
Working capital to fund next events
Other funds may be held in reserve pending a
large purchase where funds need to be
accumulated in order to provide the agreed
provisions.| |Amount of reserves held|Para 1.22|£54, 000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted |A description of the principal
risks facing the charity|Para 1.46|| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected members at the AGM**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charityname|The Westgate School Parent Staff Association| |---|---| |Other name the charityuses|| |Registered charitynumber|298873| |Charity’s principal address|The Westgate School
Cheriton Road
Winchester
SO22 5AZ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Charlie Damant|Chair||PSA Members| ||Ros Priddle|Co-Chair||PSA Members| ||Aysha Day|Vice chair||PSA Members| ||Kate Brook|Treasurer||PSA Members| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Kate Brook|Rosalind Priddle| ||
Treasurer|Vice chair| |||| |||| |**The Westgate Parent Staff Association**|**The Westgate Parent Staff Association**||**298873**||| |---|---|---|---|---|---| |**Receipts andpayments accounts**|||||**CC16a**| |**For the period**
**from**|Period start date
15-Aug-21|**To**|Period end date
14-Aug-22||| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**6,739**
**32,172**
**688**
**10**
**1,800**
**-**
**-**
**-**

**41,409**
**-**
**-**
**-**
**41,409**
**9,393**
**56,970**
**1,274**
**-**
**-**
**-**
**-**
**-**
**-**
**67,637**
**-**
**-**
**-**
**67,637**
**- 26,228**
**-**
**80,702**
**54,475**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**6,739**
**32,172**
**688**
**10**
**1,800**
**-**
**-**
**-**
**41,409**
**-**
**-**
**-**
**41,409**
**9,393**
**56,970**
**1,274**
**-**
**-**
**-**
**-**
**-**
**-**
**67,637**
**-**
**-**
**-**
**67,637**
**- 26,228**||**Last year**
**to the nearest £**| |Donations and legacies|**6,739**|||||**34,042**| |Fundraisingevents|**32,172**|||||**28,575**| |Gift Aid|**688**|||||**1,753**| |Interest|**10**|||||**11**| |Sponsorships|**1,800**|||||**1,510**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**41,409**|||||**65,891**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**65,891**| |||||||| |Raisingfunds costs|**9,393**|||||**11,034**| |Charitable activities|**56,970**|||||**17,763**| |Other|**1,274**|||||**328**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**67,637**|||||**29,125**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**29,125**| |||||||| ||**- 26,228**|**-**|**-**|**- 26,228**||**36,765**| ||**-**|**-**|**-**|**-**||**-**| ||**80,702**|**-**|**-**|**80,702**||**43,937**| ||**54,475**|**-**|**-**|**54,475**||**80,702**| CCXX R1 accounts (SS) 03/05/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R2 t SS|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Current account
Deposit account
Petty cash
**Details**
32 days term deposit account
**Details**
**Details**
Signature
~~2~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**29,958**
**-**
**9,100**
**-**
**15,246**
**171**
**-**
**54,474**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||~~2~~||~~03/05/2023~~| CCXX R2 accounts (SS) CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of f lJi5- On accounts for the year ended Charity no (if any) L)IL ? i£&71 Set out on pages I report to the tnjstees on my examlnatk>n of the accounts of the abov8 charity fthe Trusf) for the year ended l(+ o S 2 i.2 L Responslbllltles and As the charity trustees of the Trust, you ar8 responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 (￿he Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the appllcablo Dlr8Ctions given by the Charity Commission under section 145{5)(b) of the Act. I have comp￿ted my examinatM?n. I confimi that no materfal matters have ¢om8 to my attent￿)n (other than that disclosed below ') in conneclion with the examination which gives me caus8 to believe that in, any materi81 respect: accounting reo)rds were not kept in accordan￿ with sectSon 130 of the Act or the accounts do not accord with the accounting records Independent examlner's statement I have no concerns and have come across no other matters In connèctlon wlth the examination to which attention should be drawn in order to ènabl8 a proper understanding of the accounts to be reached. ' Ple@A￿leth words in the brackets rfthey do not apply. Slgn•d. Date: 141L3 Name: YILL ATrIi- Relevant professlonal quallflcatlonls) or body (if any): Addr&ss: L $*5c of_L i&>A IER October 2018