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2023-08-31-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date
From 01 Aug 2022 To 31
Aug		 2023

Section A Reference and administration details

Charity name

The Swindon u3a

Other names charity is known by

Swindon u3a

Registered charity number (if any) 298853

Charity's principal address Swindon u3a Office

Gorse Hill Community Centre, Chapel Street

Swindon Postcode SN2 8DA

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
S Alexander Elected bymembers
M Brain Chair Elected bymembers
S Carvey Secretary Resigned 5 Oct. 22 Elected bymembers
A Cranswick Stood down 14 Nov 22 Elected bymembers
S Finch Appointed 29 Aug23 Co-opted bytrustees
A Hancox Treasurer Appointed 31 Jan 23
Resigned 24 Aug23		 Co-opted by Trustees
J Kelly Elected bymembers
M King Secretary Appointed 27 Jun 23 Co-opted byTrustees
S Menadue Appointed 29 Aug23 Co-opted byTrustees
C Ockwell Secretary A trustee appointed as
Secretary 25 Oct 22,
stood down from role 27
Jun 23, remains Trustee		 Elected by members
D Todd Appointed 14 Nov 22 Elected bymembers
G Wilson Treasurer Resigned 20 Dec 22 Elected bymembers
L Young Vice Chair Elected bymembers
P O’Brien Treasurer Appointed 26 Sep23 Co-opted byTrustees
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year

March 2012

TAR

1

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Accountant Monahans Hermes House, Fire Fly Avenue
Swindon, SN2 2GA

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution)

How the charity is constituted Unincorporated charity (eg. trust, association, company)

Trustee selection methods Elected annually by members. Trustees who join after an AGM are (eg. appointed by, elected by) co-opted.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Trustee Training

A Trustee Training session was held on 6th December 2022 and the Swindon u3a Trustee Handbook updated. Trustees have also attended on-line seminars relevant to their role in the running of our u3a, provided by our umbrella organisation the Third Age Trust. New trustees received induction training by the Chair or Vice-Chair.

Risk Management

The Trustees continue to maintain a Risk Register. This is a working document and is updated as appropriate. Formal reviews are carried out every 6 months, most recently 30[th] May 23.

Section C Objectives and activities

March 2012

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2

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 The charity’s object is the advancement of education, in
particular the education of older people and those retired
from full-time work, by all means, including associated
activities conducive to learning and personal
development, in Swindon and the surrounding district.
Activities
Swindon u3a continued to offer a wide range of activity
groups to members, on average 130 groups operated
across the year. Annual risk assessments were reviewed
and updated.
The Open Day which showcases the range of activities
available to members and potential members was held
on 3rdSeptember 2022. This returned to its pre-Covid
size with 85 groups represented in person and many
members and non-members attending.
Six Focus Groups were held in November which let
members give their views on various aspects of the
organisation. These provided useful feedback and
several suggestions were implemented.
The AGM was able to return to an in-person meeting and
took place on 14thNovember 2022.
Public Benefit
The Trustees have complied with their duty to have due
regard to the Charity Commission’s Public Benefit
guidance when exercising any powers or duties to which
guidance is relevant.

March 2012

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3

Swindon u3a is a member-led organisation entirely dependent on its Volunteers, who run Groups, manage the running of the organisation, from administration to finance, publicity, planning and many more tasks.

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

March 2012

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Section D Achievements and performance

Summary of the main In addition to the regular activity groups meeting, the trips achievements of the charity and travel groups were able to fully resume their during the year activities.

We were able to deliver regular monthly meetings to all members, offering an interesting range of talks and a chance to socialise face-to-face. A well-attended summer party was held in June 2023 following a successful Christmas party in December 2022.

A new members’ meeting was held in November 2022. This provided an opportunity for new members to meet longstanding members and to find out more about how Swindon u3a is organised and what is on offer to the membership.

Swindon u3a has moved to a new financial model for the 2023/24 year (with a much lower annual subscription and groups paying their own costs). As this was a significant change for members and group organisers, regular communication was provided about the implementation across the 2022/23 year. Group organisers attended two sets of briefing and training sessions in September/October 2022 and June/July 2023.

To support this move, a brand-new IT system and website was implemented successfully over the summer of 2023, migrating key member and group data, this was a significant delivery by our IT team.

In the event, despite some initial concern about member and group organiser responses to this significant change, we have retained overall numbers of members and activities.

During the year, the publicity team set up stall at several different events, in order to try to raise the name/profile of Swindon u3a. The indoor events produced some interest from the public, but the outdoor events were beset by bad weather. As much effort and some expense were entailed, the committee decided not to plan further outdoor publicity events.

March 2012

TAR

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Section D Achievements and performance

Retention and Recruitment of volunteers:

This period has seen change in the trustee and regular volunteer population. To an extent this is expected and we have had several new trustees coming forward. We are looking to recruit more volunteers to spread the load more evenly as at times some trustees had to perform several roles.

March 2012

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name The Swindon u3a members of

On accounts for the 1 August 2022 to 31 August 2023 Charity no 298853 period (if any) Set out on pages 3 and 4 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended 31/08/2023.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 15 November 2023

Name: James Gare Relevant professional qualification(s) or body FCA, DChA (if any):

Address: Monahans, County Gate, County Way, Trowbridge BA14 7FJ

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

October 2018

1

IER

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER

Charity Name

The Swindon u3A		 Charity Name

The Swindon u3A		 Charity Name

The Swindon u3A		 Charity Name

The Swindon u3A		 Charity Name

The Swindon u3A		 CC16a
For the period
from		 1.8.2022
Period start date		 To
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
-
-
45,091
-
7,473
14,478
-
125
-
-
-		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
MembershipFee Income 21/22 - -
-
-
7,855
-
8,319
942
-
-
-
270
60,470
-
-		 - -
-
45,091
7,855
7,473
8,319
942
14,478
-
125
270
60,470
-
-		 46,979
Supplements Income 21/22 - - 6,310
MembershipFee Income 22/23 45,091 - 9,118
Supplements Fee Income 22/23 - - 1,450
MembershipFee Income 23/24 7,473 - -
ActivityFee Income 23/24 - -
TAT Magezine Income - 732
Gift Aid 14,478 - -
Hall & Office Refund - - 164
Interest 125 - 41
RingFenced - 190
Visit/Thearter/Concert Trips - - 54,904
- - -
- - -
Sub total(Gross income for AR) 67,167 77,856 - 145,023 119,888
A2 Asset and investment sales, (see
table).
- -
-		 - -
-
- - -
Sub total - - - - -
Total receipts
A3 Payments
67,167 77,856 - 145,023 119,888
246
-
34,766
-
205
3,500
743
933
-
60
608
1,635
6,032
-
670
229
192
1,027
585
2,477
-
2,449
-
MonthlyMeetings -speakers fees 246 -
-
9,305
-
-
-
-
-
-
-
-
1,674
-
-
-
-
-
-
-
-
-
41,512
-		 - 246
-
44,071
-
205
3,500
743
933
-
60
608
3,309
6,032
-
670
229
192
1,027
585
2,477
-
43,961
-		 100
One off Speakers - - -
Groups - hall hire/zoom 34,766 - 42,714
Group-equipment - - 578
Publicity,includingOpen Day 205 - 536
Office rental 3,500 - 3,500
Printing,Stationary, photocopy 743 - 728
Telephone/internet/website 933 - 1,530
Subscriptions - - -
Licences 60 - 140
Postage 608 - 1,129
TAMpostage 1,635 - -
Capitation Fees 6,032 - 6,964
Newsletter/Yearbook/Dairies - - 1,453
Monthlymeeting/Awayday/Trainingcosts 670 - 526
AGM Costs 229 - 62
Office equipment 192 - 283
Bank charges 1,027 - 641
Independent examination 585 - 491
Other 2,477 - 11
- - -
Visits/Theatre/Concert trips 2,449 - 51,739
- - -
**Sub total ** 56,358 52,491 - 108,849 113,125
-
-
A4 Asset and investment purchases,
(see table)
- -
-		 - -
-
- -
**Sub total ** - - - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
56,358 52,491 - 108,849 113,125
10,809 25,365 -
36,174		 6,763
-
-
5,537		 - -
65,551		 -
60,014 - 58,788
70,823 30,902 - 101,725 65,551

15/11/2023

CCXX R3 accounts (SS)

3

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on behalf of all
the trustees
B5 Liabilities
B4 Assets retained for the charity’s
own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Signature
Membership Income fee for 2023-24
Activity Income fee for 2023-24
Visits/Theatre/Concert trips Payment in
~~advance~~
Details
Details
Details
Details
General Account CAF 1 : 00022105
Travel Account CAF 2 : 00022106
Shawbrooke
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
to nearest £		 Restricted
funds
to nearest £		 Endowment
funds
to nearest £
40,823 8,779
22,123
-		 -
- -
30,000 -
70,823 30,902 -
OK
Unrestricted
funds
to nearest £		 OK
Endowment
funds
to nearest £
- -
- -
- -
- -
- -
- -
Fund to which
asset belongs		 Current value
(optional)
-
-
-
-
-
Fund to which
asset belongs		 Current value
(optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates		 When due
(optional)

CAF 1 GF		 FY 23-24
CAF 1 Restricted FY 23-24
CAF 2 Restricted FY 23-24
Date of
approval

15/11/2023

CCXX R4 accounts (SS)

4