**Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date||
|---|---|---|---|---|---|---|
|**From**|**01**|**Aug**|**2022**|**To**|**31**
**Aug**|**2023**|
## Section A Reference and administration details
**Charity name**
The Swindon u3a
**Other names charity is known by**
Swindon u3a
> **Registered charity number (if any)** 298853
**Charity's principal address** Swindon u3a Office
Gorse Hill Community Centre, Chapel Street
Swindon **Postcode SN2 8DA**
## **Names of the charity trustees who manage the charity**
||1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
|||S Alexander|||Elected bymembers|
|||M Brain|Chair||Elected bymembers|
|||S Carvey|Secretary|Resigned 5 Oct. 22|Elected bymembers|
|||A Cranswick||Stood down 14 Nov 22|Elected bymembers|
|||S Finch||Appointed 29 Aug23|Co-opted bytrustees|
|||A Hancox|Treasurer|Appointed 31 Jan 23
Resigned 24 Aug23|Co-opted by Trustees|
|||J Kelly|||Elected bymembers|
|||M King|Secretary|Appointed 27 Jun 23|Co-opted byTrustees|
|||S Menadue||Appointed 29 Aug23|Co-opted byTrustees|
|||C Ockwell|Secretary|A trustee appointed as
Secretary 25 Oct 22,
stood down from role 27
Jun 23, remains Trustee|Elected by members|
|||D Todd||Appointed 14 Nov 22|Elected bymembers|
|||G Wilson|Treasurer|Resigned 20 Dec 22|Elected bymembers|
|||L Young|Vice Chair||Elected bymembers|
|||P O’Brien|Treasurer|Appointed 26 Sep23|Co-opted byTrustees|
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**Accountant**|Monahans|Hermes House, Fire Fly Avenue|
|||Swindon, SN2 2GA|
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution (eg. trust deed, constitution)
How the charity is constituted Unincorporated charity (eg. trust, association, company)
Trustee selection methods Elected annually by members. Trustees who join after an AGM are (eg. appointed by, elected by) co-opted.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
## **Trustee Training**
A Trustee Training session was held on 6th December 2022 and the Swindon u3a Trustee Handbook updated. Trustees have also attended on-line seminars relevant to their role in the running of our u3a, provided by our umbrella organisation the Third Age Trust. New trustees received induction training by the Chair or Vice-Chair.
## **Risk Management**
The Trustees continue to maintain a Risk Register. This is a working document and is updated as appropriate. Formal reviews are carried out every 6 months, most recently 30[th] May 23.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The charity’s object is the advancement of education, in
particular the education of older people and those retired
from full-time work, by all means, including associated
activities conducive to learning and personal
development, in Swindon and the surrounding district.|
|---|---|
||**Activities**
Swindon u3a continued to offer a wide range of activity
groups to members, on average 130 groups operated
across the year. Annual risk assessments were reviewed
and updated.
The Open Day which showcases the range of activities
available to members and potential members was held
on 3rdSeptember 2022. This returned to its pre-Covid
size with 85 groups represented in person and many
members and non-members attending.
Six Focus Groups were held in November which let
members give their views on various aspects of the
organisation. These provided useful feedback and
several suggestions were implemented.
The AGM was able to return to an in-person meeting and
took place on 14thNovember 2022.
**Public Benefit**
The Trustees have complied with their duty to have due
regard to the Charity Commission’s Public Benefit
guidance when exercising any powers or duties to which
guidance is relevant.|
March **2012**
**TAR**
3
Swindon u3a is a member-led organisation entirely dependent on its Volunteers, who run Groups, manage the running of the organisation, from administration to finance, publicity, planning and many more tasks.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main** In addition to the regular activity groups meeting, the trips **achievements of the charity** and travel groups were able to fully resume their **during the year** activities.
We were able to deliver regular monthly meetings to all members, offering an interesting range of talks and a chance to socialise face-to-face. A well-attended summer party was held in June 2023 following a successful Christmas party in December 2022.
A new members’ meeting was held in November 2022. This provided an opportunity for new members to meet longstanding members and to find out more about how Swindon u3a is organised and what is on offer to the membership.
Swindon u3a has moved to a new financial model for the 2023/24 year (with a much lower annual subscription and groups paying their own costs). As this was a significant change for members and group organisers, regular communication was provided about the implementation across the 2022/23 year. Group organisers attended two sets of briefing and training sessions in September/October 2022 and June/July 2023.
To support this move, a brand-new IT system and website was implemented successfully over the summer of 2023, migrating key member and group data, this was a significant delivery by our IT team.
In the event, despite some initial concern about member and group organiser responses to this significant change, we have retained overall numbers of members and activities.
During the year, the publicity team set up stall at several different events, in order to try to raise the name/profile of Swindon u3a. The indoor events produced some interest from the public, but the outdoor events were beset by bad weather. As much effort and some expense were entailed, the committee decided not to plan further outdoor publicity events.
March **2012**
**TAR**
5
Section D Achievements and performance
Retention and Recruitment of volunteers:
This period has seen change in the trustee and regular volunteer population. To an extent this is expected and we have had several new trustees coming forward. We are looking to recruit more volunteers to spread the load more evenly as at times some trustees had to perform several roles.
March **2012**
**TAR**
6
##
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name The Swindon u3a **members of**
**On accounts for the** 1 August 2022 to 31 August 2023 **Charity no** 298853 **period (if any) Set out on pages** 3 and 4 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended 31/08/2023.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 15 November 2023
**Name:** James Gare **Relevant professional qualification(s) or body** FCA, DChA **(if any):**
> **Address:** Monahans, County Gate, County Way, Trowbridge BA14 7FJ
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**October 2018**
1
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**
||**Charity Name**
**The Swindon u3A**|**Charity Name**
**The Swindon u3A**|**Charity Name**
**The Swindon u3A**|**Charity Name**
**The Swindon u3A**|**Charity Name**
**The Swindon u3A**|**CC16a**|
|---|---|---|---|---|---|---|
||**For the period**
**from**||1.8.2022
Period start date|**To**|||
||||||||
|**Section A Receipts and payments**|||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**-**
**45,091**
**-**
**7,473**
**14,478**
**-**
**125**
**-**
**-**
**-**||**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|MembershipFee Income 21/22|**-**||**-**
**-**
**-**
**7,855**
**-**
**8,319**
**942**
**-**
**-**
**-**
**270**
**60,470**
**-**
**-**|**-**|**-**
**-**
**45,091**
**7,855**
**7,473**
**8,319**
**942**
**14,478**
**-**
**125**
**270**
**60,470**
**-**
**-**|**46,979**|
|Supplements Income 21/22|**-**|||**-**||**6,310**|
|MembershipFee Income 22/23|**45,091**|||**-**||**9,118**|
|Supplements Fee Income 22/23|**-**|||**-**||**1,450**|
|MembershipFee Income 23/24|**7,473**|||**-**||**-**|
|ActivityFee Income 23/24||||**-**||**-**|
|TAT Magezine Income||||**-**||**732**|
|Gift Aid|**14,478**|||**-**||**-**|
|Hall & Office Refund|**-**|||**-**||**164**|
|Interest|**125**|||**-**||**41**|
|RingFenced||||**-**||**190**|
|Visit/Thearter/Concert Trips|**-**|||**-**||**54,904**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**67,167**||**77,856**|**-**|**145,023**|**119,888**|
||||||||
|**A2 Asset and investment sales, (see**
**table).**|||||||
||**-**||**-**
**-**|**-**|**-**
**-**||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**||**-**|**-**|**-**|**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||**67,167**||**77,856**|**-**|**145,023**|**119,888**|
||**246**
**-**
**34,766**
**-**
**205**
**3,500**
**743**
**933**
**-**
**60**
**608**
**1,635**
**6,032**
**-**
**670**
**229**
**192**
**1,027**
**585**
**2,477**
**-**
**2,449**
**-**||||||
|MonthlyMeetings -speakers fees|**246**||**-**
**-**
**9,305**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,674**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**41,512**
**-**|**-**|**246**
**-**
**44,071**
**-**
**205**
**3,500**
**743**
**933**
**-**
**60**
**608**
**3,309**
**6,032**
**-**
**670**
**229**
**192**
**1,027**
**585**
**2,477**
**-**
**43,961**
**-**|**100**|
|One off Speakers|**-**|||**-**||**-**|
|Groups - hall hire/zoom|**34,766**|||**-**||**42,714**|
|Group-equipment|**-**|||**-**||**578**|
|Publicity,includingOpen Day|**205**|||**-**||**536**|
|Office rental|**3,500**|||**-**||**3,500**|
|Printing,Stationary, photocopy|**743**|||**-**||**728**|
|Telephone/internet/website|**933**|||**-**||**1,530**|
|Subscriptions|**-**|||**-**||**-**|
|Licences|**60**|||**-**||**140**|
|Postage|**608**|||**-**||**1,129**|
|TAMpostage|**1,635**|||**-**||**-**|
|Capitation Fees|**6,032**|||**-**||**6,964**|
|Newsletter/Yearbook/Dairies|**-**|||**-**||**1,453**|
|Monthlymeeting/Awayday/Trainingcosts|**670**|||**-**||**526**|
|AGM Costs|**229**|||**-**||**62**|
|Office equipment|**192**|||**-**||**283**|
|Bank charges|**1,027**|||**-**||**641**|
|Independent examination|**585**|||**-**||**491**|
|Other|**2,477**|||**-**||**11**|
||**-**|||**-**||**-**|
|Visits/Theatre/Concert trips|**2,449**|||**-**||**51,739**|
||**-**|||**-**||**-**|
|**_Sub total_ **|**56,358**||**52,491**|**-**|**108,849**|**113,125**|
||**-**
**-**||||||
|**A4 Asset and investment purchases,**
**(see table)**|||||||
||**-**||**-**
**-**|**-**|**-**
**-**||
||**-**|||**-**|||
|**_Sub total_ **|**-**||**-**|**-**|**-**|**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||**56,358**||**52,491**|**-**|**108,849**|**113,125**|
||||||||
||**10,809**||**25,365**|**-**|
**36,174**|**6,763**|
||**-**|
|**-**
**5,537**|**-**|**-**
**65,551**|**-**|
||**60,014**|||**-**||**58,788**|
||**70,823**||**30,902**|**-**|**101,725**|**65,551**|
15/11/2023
CCXX R3 accounts (SS)
3
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf of all
the trustees
**B5 Liabilities**
**B4 Assets retained for the charity’s**
**own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
Membership Income fee for 2023-24
Activity Income fee for 2023-24
Visits/Theatre/Concert trips Payment in
~~advance~~
**Details**
**Details**
**Details**
**Details**
General Account CAF 1 : 00022105
Travel Account CAF 2 : 00022106
Shawbrooke
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||**40,823**|**8,779**
**22,123**
**-**|**-**|
|||**-**||**-**|
|||**30,000**||**-**|
|||**70,823**|**30,902**|**-**|
|||OK
**Unrestricted**
**funds**
**to nearest £**||OK|
|||||**Endowment**
**funds**
**to nearest £**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**Fund to which**
**asset belongs**||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||**Fund to which**
**asset belongs**||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||**Fund to which**
**liability relates**||**When due**
**(optional)**|
|||
CAF 1 GF||**FY 23-24**|
|||CAF 1 Restricted||**FY 23-24**|
|||CAF 2 Restricted||**FY 23-24**|
||||||
||||||
||||||
|||||Date of
approval|
||||||
||||||
15/11/2023
CCXX R4 accounts (SS)
4