2022-03-31-accounts - The Bristol Soup Run Trust

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REGISTERED COMPANY NUMBER: 02205600 (England and Wales)
REGISTERED CHARITY NUMBER: 298819

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2022

for

The Bristol Soup Run Trust
(A Company Limited by Guarantee)

Dunkley's
Woodlands Grange
Woodlands Lane
Bradley Stoke
Bristol
BS32 4JY

The Bristol Soup Run Trust

`Contents of the Financial Statements`
`for the Year Ended 31 March 2022`
		`Page`
`Report of the Trustees`	`1`	`to`	`3`
`Independent Examiner's Report`		`4`
`Statement of Financial Activities`		`5`
`Balance Sheet`		`6`
`Notes to the Financial Statements`	`7`	`to`	`10`

The Bristol Soup Run Trust (Registered number: 02205600)

`Report of the Trustees for the Year Ended 31 March 2022`

ThetrusteeswhoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,presenttheirreportwith the
financialstatementsof the charityfor the year ended 31 March2022.The trusteeshave adoptedthe provisionsof Accounting and
Reportingby Charities:Statementof RecommendedPracticeapplicableto charitiespreparing their accountsin accordancewith the
Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

`OBJECTIVES AND ACTIVITIES`

`Mission Statement`

Our missionis to ensure that food,drinks and other essentialsuppliesare providedto homelesspeopleas well as othersin need in
BristolCity centre,every night of the year. We also aim to signposthomelesspeople to accommodationand other support services
to ensure they are given the help they need to break the cycle of homelessness.

`2021-22 Report`

ThisreportcoversApril2021toMarch2022.Wecontinuetooperatea dailysouprunduringthisperiod,seeinganaverageof 40
people each night and giving out over 15,000 food portions over the year.

During2021and 2022,we havecontinuedto implementour COVIDriskassessmentand safetypoliciesto ensurethe safetyof our
volunteersand also thosethat we serve.Our policycontinuationhas specificallyincludedprovisionof PPE,if desiredby volunteers
(masks,gloves)andhygieneproducts(handwash,gel,spray)tosupportsafepreparationanddistributionoffoodand drink
products.We havealsoensuredtrainingto ourteamleadersand theirteamson socialdistancingand howto ensuresafe delivery
of our services to our clients.

We have continuedto engage and collaboratethrough social media platformswith other homelessnesscharitiesin Bristol to  ensure
transparencyacrossBristolontheservicesofferedtopeopleinneed.Thishashelpedbettersignpostingtootherservicesfor our
clientsand has promotedcommunicationwithinthe groupsinvolvedin providingthese services.We continueto operatea  storage
unit, which we use to distribute essential supplies to our teams.

`Public benefit`

We providebenefitto the publicthroughthe provisionof food,drinksand otheressentialsuppliesfor homelesspeopleand others
in need.

Thetrusteesconfirmtheyhavecompliedwiththerequirementsofsection4oftheCharitiesAct2011tohavedueregardto the
public benefit guidance published by the Charity Commission for England and Wales.

`Volunteers`

Operatingthedailysouprun,combinedwiththelogisticsofprocuring,preparingandservingover15,000foodportionsover the
courseoftheyearhasonlybeenpossiblethankstothehardworkofourarmyofvolunteers.Wearereliantonourteams of
volunteerswhogooutontothestreetsofBristoleverynightoftheyeartoundertakethesouprun.Withoutthese wonderful
volunteers,our workwouldnot be possible.We wouldlike to take this opportunityto thankour talentedand dedicatedteams for
everything they do to help those in need in Bristol; we are so proud of them.

Page 1

The Bristol Soup Run Trust (Registered number: 02205600)

`Report of the Trustees for the Year Ended 31 March 2022`

`OBJECTIVES AND ACTIVITIES`

Toensurewecontinuetooperateadailysouprun,wehavepartneredwithanumberofvolunteerorganisations(mostly local
churches,butalsoindependentteams)whooperateeachdailysouprun.As theumbrellacharity,wehaveimplementeda rota to
coordinatetheactivitiesoftheseteams.Togovernthecharity,andtopromoteconsistencyofservicedelivery,we have
implemented a Code of Practice for volunteer teams, outlining the rules for safely operating a soup run.

Each team generallyoperatesin the same way; they prepare foodand hot drinks,whichthey will then distributeat two  designated
points,atthesametimeofevening,inthecitycentre.Eachteamisexpectedtoreportbackviaasocialmediaplatform,with a
summaryoftheevening'sactivity,includingnumbersofpeoplefed,tofacilitateplanningforthenextnight'steam.Eachteam is
responsible for the recruitment and induction of all volunteers, including a health and safety briefing to all new volunteers.

Weexpectteamleaderstoensurethatanyvolunteersupportingasouprunalsosignsaformtoconfirmtheyhaveread and
understoodtheCodeofPracticebeforetheyparticipate.Teamleadersarealsoresponsiblefororderingfoodanddrinkfor each
run, and for submitting receipts for reimbursement to the Bristol Soup Run Trust.

Weundertakecharitablefundraisingactivitiesinordertofundtheprovisionofsuppliesforeachsouprun.Weoperatea central
storagefacilityinordertoprovideaccesstoessentialsuppliessuchascoldweatherclothing,sleepingbagsandambient food
products. We facilitate communication between each team and link with other charities working with homeless people in Bristol.

During2022wewereabletocollaboratewithoneotherhomelessnesscharity,HelpBristolHomeless,tocontinuetobuild our
reach and connectionswith organizationsacross Bristol.This included making a charitabledonationof £20,000to their organization
towardsthe provisionof a housingunit (a convertedshipping container).Help BristolHomelesshave also supplied us with hot food
in the latter part of 2022 to support food provision for our teams on a Saturday evening.

We have decided to continuethe VolunteerCoordinatorrole in 2022 due to the success of the positionin organisingand  supporting
our teams, and facilitatingcommunication,reportingand coordinationbetween each group. Key responsibilitiesof this role include:
respondingtogeneralenquiries;developingpositivelinkswithlocalbusinessesandlocalauthorityrepresentativesormembers of
the public; monitoringsocial media communicationsbetween teams and managing social media platformsfor the charity; collecting
or receivingdonations,maintainingcontactlists;updatingor creatingpolicies;maintainingdocumentation;liaisonwithBristol City
Council,BristolHomelessForumandotherhomelessnesscharities;attendingthesouprunswhenpossible;maintaining good
relationshipswithsouprunteamleaders;recruitment,trainingandassignmentofothervolunteerstosupportactivities.We will
continueto assess the benefit of this role, and have created a rolling one-yearcontractfor the position,currentlybased on 18  hours
per week employment.

`STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document`

Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesalimitedcompany,limitedbyguarantee, as
defined by the Companies Act 2006.

`REFERENCE AND ADMINISTRATIVE DETAILS`

`Registered Company number`

02205600 (England and Wales)

`Registered Charity number`

`Registered office`

38 Woodbridge Road
Bristol
BS4 2EU

`Trustees`

Mrs K Woods
A N Coletto
D G Cussans
Mrs N Oliver
R C Price
Mrs S Price

Page 2

The Bristol Soup Run Trust (Registered number: 02205600)

`Report of the Trustees`

`for the Year Ended 31 March 2022`

`REFERENCE AND ADMINISTRATIVE DETAILS`

Independent Examiner
Dunkley's
Woodlands Grange
Woodlands Lane
Bradley Stoke
Bristol
BS32 4JY

Approved by order of the board of trustees on 21 December 2022 and signed on its behalf by:

Mrs K Woods - Trustee

Page 3

Independent Examiner's Report to the Trustees of
The Bristol Soup Run Trust

`Independent examiner's report to the trustees of The Bristol Soup Run Trust ('the Company')`

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.

`Responsibilities and basis of report`

Asthecharity'strusteesoftheCompany(andalsoitsdirectorsforthepurposesofcompanylaw)youareresponsiblefor the
preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

HavingsatisfiedmyselfthattheaccountsoftheCompanyarenotrequiredtobeauditedunderPart16ofthe2006Actand are
eligibleforindependentexamination,I reportin respectof my examinationof yourcharity'saccountsas carriedoutunder section
145oftheCharitiesAct2011('the2011Act').IncarryingoutmyexaminationIhavefollowedtheDirectionsgivenbythe Charity
Commission under section 145(5) (b) of the 2011 Act.

`Independent examiner's statement`

I have completedmy examination.I confirmthat no mattershave cometo my attentionin connectionwith the examination giving
me cause to believe:

1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concernsand have come acrossno other mattersin connectionwith the examinationto which attentionshould be  drawn
in this report in order to enable a proper understanding of the accounts to be reached.

Matthew Dobbins

FCA
Dunkley's
Woodlands Grange
Woodlands Lane
Bradley Stoke
Bristol
BS32 4JY

21 December 2022

Page 4

The Bristol Soup Run Trust

`Statement of Financial Activities`

`for the Year Ended 31 March 2022`

		`31.3.22`	`31.3.21`
		`Unrestricted`	`Total`
		`fund`	`funds`
	`Notes`	`£`	`£`
`INCOME AND ENDOWMENTS FROM`
`Donations and legacies`		`31,391`	`40,629`
`Investment income`	`2`	`-`	`78`
`Total`		`31,391`	`40,707`
`EXPENDITURE ON`
`Charitable activities`
`Charitable activities`		`26,117`	`35,513`
`NET INCOME`		`5,274`	`5,194`
`RECONCILIATION OF FUNDS`
`Total funds brought forward`		`106,580`	`101,386`
`TOTAL FUNDS CARRIED FORWARD`		`111,854`	`106,580`

The notes form part of these financial statements

Page 5

The Bristol Soup Run Trust (Registered number: 02205600)

`Balance Sheet`

`31 March 2022`

`31.3.22` `Unrestricted` `fund` `Notes` `£` `CURRENT ASSETS` `Cash at bank` `112,827` `CREDITORS` `Amounts falling due within one year` `6` `(973)` `NET CURRENT ASSETS` `111,854` `TOTAL ASSETS LESS CURRENT LIABILITIES` `111,854` `NET ASSETS` `111,854` `FUNDS` `7` `Unrestricted funds` `111,854` `TOTAL FUNDS` `111,854`	`31.3.21` `Total` `funds` `£` `106,930` `(350)`
	`106,580`
	`106,580`
	`106,580`
	`106,580`
	`106,580`

ThecharitablecompanyisentitledtoexemptionfromauditunderSection477oftheCompaniesAct2006fortheyear ended
31 March 2022.

Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyearended31March2022 in
accordance with Section 476 of the Companies Act 2006.

`The trustees acknowledge their responsibilities for`

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financialstatementshave been preparedin accordancewith the provisionsapplicableto charitablecompaniessubjectto the
small companies regime.

Thefinancialstatementswereapprovedby the BoardofTrusteesand authorisedforissueon 21 December2022and were signed
on its behalf by:

K Woods - Trustee

The notes form part of these financial statements

Page 6

The Bristol Soup Run Trust

Notes to the Financial Statements
for the Year Ended 31 March 2022

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

The financialstatementsof the charitablecompany,whichis a publicbenefitentityunderFRS 102,havebeen prepared in
accordancewith the CharitiesSORP (FRS 102) 'Accountingand Reportingby Charities:Statementof Recommended Practice
applicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableinthe UK
andRepublicofIreland(FRS102)(effective1January2019)',FinancialReportingStandard102'TheFinancial Reporting
StandardapplicableintheUKandRepublicofIreland'andtheCompaniesAct2006.Thefinancialstatementshave been
prepared under the historical cost convention.

`Income`

All incomeis recognisedin the Statementof FinancialActivitiesonce the charityhas entitlementto the funds, it is probable
that the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesare recognisedas expenditureas soon as there is a legal or constructiveobligationcommittingthe charityto that
expenditure,itisprobablethatatransferofeconomicbenefitswillberequiredinsettlementandtheamountof the
obligationcanbemeasuredreliably.Expenditureisaccountedforonanaccrualsbasisandhasbeenclassified under
headingsthataggregateallcostrelatedtothecategory.Wherecostscannotbedirectlyattributedtoparticular headings
they have been allocated to activities on a basis consistent with the use of resources.

Grantsofferedsubjecttoconditionswhichhavenotbeenmetattheyearenddatearenotedasacommitmentbut not
accrued as expenditure.

`Taxation`

The charity is exempt from corporation tax on its charitable activities.

`Fund accounting`

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthecharity.Restrictions arise
when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

`Pension costs and other post-retirement benefits`

Thecharitablecompanyoperatesadefinedcontributionpensionscheme.Contributionspayabletothe charitable
company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

`2. INVESTMENT INCOME`

`3.`

`INVESTMENT INCOME`
	`31.3.22`	`31.3.21`
	`£`	`£`
`Deposit account interest`	`-`	`78`
`NET INCOME/(EXPENDITURE)`
`Net income/(expenditure) is stated after charging/(crediting):`
	`31.3.22`	`31.3.21`
	`£`	`£`
`Auditors' remuneration`	`250`	`100`

continued...

Page 7

The Bristol Soup Run Trust

Notes to the Financial Statements - continued
for the Year Ended 31 March 2022

`4. TRUSTEES' REMUNERATION AND BENEFITS`

Therewerenotrustees'remunerationorotherbenefitsfortheyearended31March2022norfortheyear ended
31 March 2021.

`Trustees' expenses`

There were no  trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

`5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`

INCOME AND ENDOWMENTS FROM
Donations and legacies
Investment income
Total
EXPENDITURE ON
Charitable activities
Charitable activities
NET INCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
6.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Social security and other taxes
Accrued expenses
7.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
TOTAL FUNDS Unrestricted
fund
£
40,629
78
40,707
35,513
5,194
101,386
106,580
31.3.22
31.3.21
£
£
123
-
850
350
973
350
Net
movement
At
At 1.4.21
in funds
31.3.22
£
£
£
106,580
5,274
111,854
106,580
5,274
111,854

continued...

Page 8

The Bristol Soup Run Trust

Notes to the Financial Statements - continued
for the Year Ended 31 March 2022

`7. MOVEMENT IN FUNDS - continued`

Net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`31,391`	`(26,117)`	`5,274`
`TOTAL FUNDS`	`31,391`	`(26,117)`	`5,274`

`Comparatives for movement in funds`

		`Net`
		`movement`	`At`
	`At 1.4.20`	`in funds`	`31.3.21`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`101,386`	`5,194`	`106,580`
`TOTAL FUNDS`	`101,386`	`5,194`	`106,580`
`Comparative net movement in funds, included in the above are as follows:`
	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`40,707`	`(35,513)`	`5,194`
`TOTAL FUNDS`	`40,707`	`(35,513)`	`5,194`
`A current year 12 months and prior year 12 months combined position is as`	`follows:`
		`Net`
		`movement`	`At`
	`At 1.4.20`	`in funds`	`31.3.22`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`101,386`	`10,468`	`111,854`
`TOTAL FUNDS`	`101,386`	`10,468`	`111,854`

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`72,098`	`(61,630)`	`10,468`
`TOTAL FUNDS`	`72,098`	`(61,630)`	`10,468`

continued...

Page 9

The Bristol Soup Run Trust

Notes to the Financial Statements - continued
for the Year Ended 31 March 2022

`8. RELATED PARTY DISCLOSURES`

There were no related party transactions for the year ended 31 March 2022.

Page 10