``` REGISTERED COMPANY NUMBER: 02205600 (England and Wales) REGISTERED CHARITY NUMBER: 298819 ``` ``` Report of the Trustees and ``` ``` Unaudited Financial Statements for the Year Ended 31 March 2022 ``` ``` for ``` ``` The Bristol Soup Run Trust (A Company Limited by Guarantee) ``` ``` Dunkley's Woodlands Grange Woodlands Lane Bradley Stoke Bristol BS32 4JY ``` ``` The Bristol Soup Run Trust ``` |**`Contents of the Financial Statements`**|||| |---|---|---|---| |**`for the Year Ended 31 March 2022`**|||| |||**`Page`**|| |**`Report of the Trustees`**|`1`|`to`|`3`| |**`Independent Examiner's Report`**||`4`|| |**`Statement of Financial Activities`**||`5`|| |**`Balance Sheet`**||`6`|| |**`Notes to the Financial Statements`**|`7`|`to`|`10`| ``` The Bristol Soup Run Trust (Registered number: 02205600) ``` ## **`Report of the Trustees for the Year Ended 31 March 2022`** ``` ThetrusteeswhoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,presenttheirreportwith the financialstatementsof the charityfor the year ended 31 March2022.The trusteeshave adoptedthe provisionsof Accounting and Reportingby Charities:Statementof RecommendedPracticeapplicableto charitiespreparing their accountsin accordancewith the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ``` ## **`OBJECTIVES AND ACTIVITIES`** ## **`Mission Statement`** ``` Our missionis to ensure that food,drinks and other essentialsuppliesare providedto homelesspeopleas well as othersin need in BristolCity centre,every night of the year. We also aim to signposthomelesspeople to accommodationand other support services to ensure they are given the help they need to break the cycle of homelessness. ``` ## **`2021-22 Report`** ``` ThisreportcoversApril2021toMarch2022.Wecontinuetooperatea dailysouprunduringthisperiod,seeinganaverageof 40 people each night and giving out over 15,000 food portions over the year. ``` ``` During2021and 2022,we havecontinuedto implementour COVIDriskassessmentand safetypoliciesto ensurethe safetyof our volunteersand also thosethat we serve.Our policycontinuationhas specificallyincludedprovisionof PPE,if desiredby volunteers (masks,gloves)andhygieneproducts(handwash,gel,spray)tosupportsafepreparationanddistributionoffoodand drink products.We havealsoensuredtrainingto ourteamleadersand theirteamson socialdistancingand howto ensuresafe delivery of our services to our clients. ``` ``` We have continuedto engage and collaboratethrough social media platformswith other homelessnesscharitiesin Bristol to ensure transparencyacrossBristolontheservicesofferedtopeopleinneed.Thishashelpedbettersignpostingtootherservicesfor our clientsand has promotedcommunicationwithinthe groupsinvolvedin providingthese services.We continueto operatea storage unit, which we use to distribute essential supplies to our teams. ``` ## **`Public benefit`** ``` We providebenefitto the publicthroughthe provisionof food,drinksand otheressentialsuppliesfor homelesspeopleand others in need. ``` ``` Thetrusteesconfirmtheyhavecompliedwiththerequirementsofsection4oftheCharitiesAct2011tohavedueregardto the public benefit guidance published by the Charity Commission for England and Wales. ``` ## **`Volunteers`** ``` Operatingthedailysouprun,combinedwiththelogisticsofprocuring,preparingandservingover15,000foodportionsover the courseoftheyearhasonlybeenpossiblethankstothehardworkofourarmyofvolunteers.Wearereliantonourteams of volunteerswhogooutontothestreetsofBristoleverynightoftheyeartoundertakethesouprun.Withoutthese wonderful volunteers,our workwouldnot be possible.We wouldlike to take this opportunityto thankour talentedand dedicatedteams for everything they do to help those in need in Bristol; we are so proud of them. ``` ``` Page 1 ``` ``` The Bristol Soup Run Trust (Registered number: 02205600) ``` ## **`Report of the Trustees for the Year Ended 31 March 2022`** ## **`OBJECTIVES AND ACTIVITIES`** ``` Toensurewecontinuetooperateadailysouprun,wehavepartneredwithanumberofvolunteerorganisations(mostly local churches,butalsoindependentteams)whooperateeachdailysouprun.As theumbrellacharity,wehaveimplementeda rota to coordinatetheactivitiesoftheseteams.Togovernthecharity,andtopromoteconsistencyofservicedelivery,we have implemented a Code of Practice for volunteer teams, outlining the rules for safely operating a soup run. ``` ``` Each team generallyoperatesin the same way; they prepare foodand hot drinks,whichthey will then distributeat two designated points,atthesametimeofevening,inthecitycentre.Eachteamisexpectedtoreportbackviaasocialmediaplatform,with a summaryoftheevening'sactivity,includingnumbersofpeoplefed,tofacilitateplanningforthenextnight'steam.Eachteam is responsible for the recruitment and induction of all volunteers, including a health and safety briefing to all new volunteers. ``` ``` Weexpectteamleaderstoensurethatanyvolunteersupportingasouprunalsosignsaformtoconfirmtheyhaveread and understoodtheCodeofPracticebeforetheyparticipate.Teamleadersarealsoresponsiblefororderingfoodanddrinkfor each run, and for submitting receipts for reimbursement to the Bristol Soup Run Trust. ``` ``` Weundertakecharitablefundraisingactivitiesinordertofundtheprovisionofsuppliesforeachsouprun.Weoperatea central storagefacilityinordertoprovideaccesstoessentialsuppliessuchascoldweatherclothing,sleepingbagsandambient food products. We facilitate communication between each team and link with other charities working with homeless people in Bristol. ``` ``` During2022wewereabletocollaboratewithoneotherhomelessnesscharity,HelpBristolHomeless,tocontinuetobuild our reach and connectionswith organizationsacross Bristol.This included making a charitabledonationof £20,000to their organization towardsthe provisionof a housingunit (a convertedshipping container).Help BristolHomelesshave also supplied us with hot food in the latter part of 2022 to support food provision for our teams on a Saturday evening. ``` ``` We have decided to continuethe VolunteerCoordinatorrole in 2022 due to the success of the positionin organisingand supporting our teams, and facilitatingcommunication,reportingand coordinationbetween each group. Key responsibilitiesof this role include: respondingtogeneralenquiries;developingpositivelinkswithlocalbusinessesandlocalauthorityrepresentativesormembers of the public; monitoringsocial media communicationsbetween teams and managing social media platformsfor the charity; collecting or receivingdonations,maintainingcontactlists;updatingor creatingpolicies;maintainingdocumentation;liaisonwithBristol City Council,BristolHomelessForumandotherhomelessnesscharities;attendingthesouprunswhenpossible;maintaining good relationshipswithsouprunteamleaders;recruitment,trainingandassignmentofothervolunteerstosupportactivities.We will continueto assess the benefit of this role, and have created a rolling one-yearcontractfor the position,currentlybased on 18 hours per week employment. ``` ## **`STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document`** ``` Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesalimitedcompany,limitedbyguarantee, as defined by the Companies Act 2006. ``` ## **`REFERENCE AND ADMINISTRATIVE DETAILS`** ## **`Registered Company number`** ``` 02205600 (England and Wales) ``` ## **`Registered Charity number`** ``` 298819 ``` ## **`Registered office`** ``` 38 Woodbridge Road Bristol BS4 2EU ``` ## **`Trustees`** ``` Mrs K Woods A N Coletto D G Cussans Mrs N Oliver R C Price Mrs S Price ``` ``` Page 2 ``` ``` The Bristol Soup Run Trust (Registered number: 02205600) ``` ## **`Report of the Trustees`** ## **`for the Year Ended 31 March 2022`** ## **`REFERENCE AND ADMINISTRATIVE DETAILS`** ``` Independent Examiner Dunkley's Woodlands Grange Woodlands Lane Bradley Stoke Bristol BS32 4JY ``` ``` Approved by order of the board of trustees on 21 December 2022 and signed on its behalf by: ``` ``` Mrs K Woods - Trustee ``` ``` Page 3 ``` ``` Independent Examiner's Report to the Trustees of The Bristol Soup Run Trust ``` ## **`Independent examiner's report to the trustees of The Bristol Soup Run Trust ('the Company')`** ``` I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022. ``` ## **`Responsibilities and basis of report`** ``` Asthecharity'strusteesoftheCompany(andalsoitsdirectorsforthepurposesofcompanylaw)youareresponsiblefor the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). ``` ``` HavingsatisfiedmyselfthattheaccountsoftheCompanyarenotrequiredtobeauditedunderPart16ofthe2006Actand are eligibleforindependentexamination,I reportin respectof my examinationof yourcharity'saccountsas carriedoutunder section 145oftheCharitiesAct2011('the2011Act').IncarryingoutmyexaminationIhavefollowedtheDirectionsgivenbythe Charity Commission under section 145(5) (b) of the 2011 Act. ``` ## **`Independent examiner's statement`** ``` I have completedmy examination.I confirmthat no mattershave cometo my attentionin connectionwith the examination giving me cause to believe: ``` `1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or` `2. the accounts do not accord with those records; or` `3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or` `4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).` ``` I have no concernsand have come acrossno other mattersin connectionwith the examinationto which attentionshould be drawn in this report in order to enable a proper understanding of the accounts to be reached. ``` ``` Matthew Dobbins ``` ``` FCA Dunkley's Woodlands Grange Woodlands Lane Bradley Stoke Bristol BS32 4JY ``` ``` 21 December 2022 ``` ``` Page 4 ``` ``` The Bristol Soup Run Trust ``` ## **`Statement of Financial Activities`** ## **`for the Year Ended 31 March 2022`** |||`31.3.22`|`31.3.21`| |---|---|---|---| |||`Unrestricted`|`Total`| |||`fund`|`funds`| ||`Notes`|`£`|`£`| |**`INCOME AND ENDOWMENTS FROM`**|||| |`Donations and legacies`||`31,391`|`40,629`| |`Investment income`|`2`|`-`|`78`| |**`Total`**||`31,391`|`40,707`| |**`EXPENDITURE ON`**|||| |**`Charitable activities`**|||| |`Charitable activities`||`26,117`|`35,513`| |**`NET INCOME`**||`5,274`|`5,194`| |**`RECONCILIATION OF FUNDS`**|||| |**`Total funds brought forward`**||`106,580`|`101,386`| |**`TOTAL FUNDS CARRIED FORWARD`**||`111,854`|`106,580`| ``` The notes form part of these financial statements ``` ``` Page 5 ``` ``` The Bristol Soup Run Trust (Registered number: 02205600) ``` ## **`Balance Sheet`** ## **`31 March 2022`** |`31.3.22`
`Unrestricted`
`fund`
`Notes`
`£`
**`CURRENT ASSETS`**
`Cash at bank`
`112,827`
**`CREDITORS`**
`Amounts falling due within one year`
`6`
`(973)`
**`NET CURRENT ASSETS`**
`111,854`
**`TOTAL ASSETS LESS CURRENT LIABILITIES`**
`111,854`
**`NET ASSETS`**
`111,854`
**`FUNDS`**
`7`
`Unrestricted funds`
`111,854`
**`TOTAL FUNDS`**
`111,854`|`31.3.21`
`Total`
`funds`
`£`
`106,930`
`(350)`| |---|---| ||`106,580`| ||`106,580`| ||`106,580`| ||`106,580`| ||`106,580`| ``` ThecharitablecompanyisentitledtoexemptionfromauditunderSection477oftheCompaniesAct2006fortheyear ended 31 March 2022. ``` ``` Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyearended31March2022 in accordance with Section 476 of the Companies Act 2006. ``` ## `The trustees acknowledge their responsibilities for` - `(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and` - `(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.` ``` These financialstatementshave been preparedin accordancewith the provisionsapplicableto charitablecompaniessubjectto the small companies regime. ``` ``` Thefinancialstatementswereapprovedby the BoardofTrusteesand authorisedforissueon 21 December2022and were signed on its behalf by: ``` ``` K Woods - Trustee ``` ``` The notes form part of these financial statements ``` ``` Page 6 ``` ``` The Bristol Soup Run Trust ``` ``` Notes to the Financial Statements for the Year Ended 31 March 2022 ``` ## **`1. ACCOUNTING POLICIES`** ## **`Basis of preparing the financial statements`** ``` The financialstatementsof the charitablecompany,whichis a publicbenefitentityunderFRS 102,havebeen prepared in accordancewith the CharitiesSORP (FRS 102) 'Accountingand Reportingby Charities:Statementof Recommended Practice applicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableinthe UK andRepublicofIreland(FRS102)(effective1January2019)',FinancialReportingStandard102'TheFinancial Reporting StandardapplicableintheUKandRepublicofIreland'andtheCompaniesAct2006.Thefinancialstatementshave been prepared under the historical cost convention. ``` ## **`Income`** ``` All incomeis recognisedin the Statementof FinancialActivitiesonce the charityhas entitlementto the funds, it is probable that the income will be received and the amount can be measured reliably. ``` ## **`Expenditure`** ``` Liabilitiesare recognisedas expenditureas soon as there is a legal or constructiveobligationcommittingthe charityto that expenditure,itisprobablethatatransferofeconomicbenefitswillberequiredinsettlementandtheamountof the obligationcanbemeasuredreliably.Expenditureisaccountedforonanaccrualsbasisandhasbeenclassified under headingsthataggregateallcostrelatedtothecategory.Wherecostscannotbedirectlyattributedtoparticular headings they have been allocated to activities on a basis consistent with the use of resources. ``` ``` Grantsofferedsubjecttoconditionswhichhavenotbeenmetattheyearenddatearenotedasacommitmentbut not accrued as expenditure. ``` ## **`Taxation`** ``` The charity is exempt from corporation tax on its charitable activities. ``` ## **`Fund accounting`** ``` Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. ``` ``` Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthecharity.Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. ``` ``` Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ``` ## **`Pension costs and other post-retirement benefits`** ``` Thecharitablecompanyoperatesadefinedcontributionpensionscheme.Contributionspayabletothe charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. ``` ## **`2. INVESTMENT INCOME`** ## **`3.`** |**`INVESTMENT INCOME`**||| |---|---|---| ||`31.3.22`|`31.3.21`| ||`£`|`£`| |`Deposit account interest`|`-`|`78`| |**`NET INCOME/(EXPENDITURE)`**||| |`Net income/(expenditure) is stated after charging/(crediting):`||| ||`31.3.22`|`31.3.21`| ||`£`|`£`| |`Auditors' remuneration`|`250`|`100`| ``` continued... ``` ``` Page 7 ``` ``` The Bristol Soup Run Trust ``` ``` Notes to the Financial Statements - continued for the Year Ended 31 March 2022 ``` ## **`4. TRUSTEES' REMUNERATION AND BENEFITS`** ``` Therewerenotrustees'remunerationorotherbenefitsfortheyearended31March2022norfortheyear ended 31 March 2021. ``` ## **`Trustees' expenses`** ``` There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021. ``` ## **`5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`** |**`INCOME AND ENDOWMENTS FROM`**
`Donations and legacies`
`Investment income`
**`Total`**
**`EXPENDITURE ON`**
**`Charitable activities`**
`Charitable activities`
**`NET INCOME`**
**`RECONCILIATION OF FUNDS`**
**`Total funds brought forward`**
**`TOTAL FUNDS CARRIED FORWARD`**
**`6.`**
**`CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`**
`Social security and other taxes`
`Accrued expenses`
**`7.`**
**`MOVEMENT IN FUNDS`**
**`Unrestricted funds`**
`General fund`
**`TOTAL FUNDS`**|`Unrestricted`
`fund`
`£`
`40,629`
`78`
`40,707`
`35,513`
`5,194`
`101,386`
`106,580`
`31.3.22`
`31.3.21`
`£`
`£`
`123`
`-`
`850`
`350`
`973`
`350`
`Net`
`movement`
`At`
`At 1.4.21`
`in funds`
`31.3.22`
`£`
`£`
`£`
`106,580`
`5,274`
`111,854`
`106,580`
`5,274`
`111,854`| |---|---| ``` continued... ``` ``` Page 8 ``` ``` The Bristol Soup Run Trust ``` ``` Notes to the Financial Statements - continued for the Year Ended 31 March 2022 ``` ## **`7. MOVEMENT IN FUNDS - continued`** ``` Net movement in funds, included in the above are as follows: ``` ||`Incoming`|`Resources`|`Movement`| |---|---|---|---| ||`resources`|`expended`|`in funds`| ||`£`|`£`|`£`| |**`Unrestricted funds`**|||| |`General fund`|`31,391`|`(26,117)`|`5,274`| |**`TOTAL FUNDS`**|`31,391`|`(26,117)`|`5,274`| ## **`Comparatives for movement in funds`** |||`Net`|| |---|---|---|---| |||`movement`|`At`| ||`At 1.4.20`|`in funds`|`31.3.21`| ||`£`|`£`|`£`| |**`Unrestricted funds`**|||| |`General fund`|`101,386`|`5,194`|`106,580`| |**`TOTAL FUNDS`**|`101,386`|`5,194`|`106,580`| |`Comparative net movement in funds, included in the above are as follows:`|||| ||`Incoming`|`Resources`|`Movement`| ||`resources`|`expended`|`in funds`| ||`£`|`£`|`£`| |**`Unrestricted funds`**|||| |`General fund`|`40,707`|`(35,513)`|`5,194`| |**`TOTAL FUNDS`**|`40,707`|`(35,513)`|`5,194`| |`A current year 12 months and prior year 12 months combined position is as`|`follows:`||| |||`Net`|| |||`movement`|`At`| ||`At 1.4.20`|`in funds`|`31.3.22`| ||`£`|`£`|`£`| |**`Unrestricted funds`**|||| |`General fund`|`101,386`|`10,468`|`111,854`| |**`TOTAL FUNDS`**|`101,386`|`10,468`|`111,854`| ``` A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ``` ||`Incoming`|`Resources`|`Movement`| |---|---|---|---| ||`resources`|`expended`|`in funds`| ||`£`|`£`|`£`| |**`Unrestricted funds`**|||| |`General fund`|`72,098`|`(61,630)`|`10,468`| |**`TOTAL FUNDS`**|`72,098`|`(61,630)`|`10,468`| ``` continued... ``` ``` Page 9 ``` ``` The Bristol Soup Run Trust ``` ``` Notes to the Financial Statements - continued for the Year Ended 31 March 2022 ``` ## **`8. RELATED PARTY DISCLOSURES`** ``` There were no related party transactions for the year ended 31 March 2022. ``` ``` Page 10 ```