Trustees’ Annual Report for the period
From 01/04/2022 Period start date To 31/03/2023 Period end date
Charity name: Beaumont School Association
Charity registration number: 298630
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the pupils at Beaumont School by providing and assisting in the provision of facilities at the school which are not usually provided from statutory funds. As an ancillary to this purpose the BSA may foster more extended relationships between the staff, parents and others associated with the school and engage in activities which support the school and advance the education of the pupils attending it. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Association’s main activities in relation to these objectives are to organise and run events throughout the year for the purpose of raising funds for the school, to engage in activities that support the school and advance the educational aims of the school. Furthermore, the Association aims to develop more extended relationships between parents, staff and other associates of the school, keeping in mind the Charity Commission’s guidance on public benefit at our committee meetings. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During 2022/2023 period the charity has seen its activity increasing up to the pre pandemic level. Also, some events which were run online in the previous year, such as the quiz night, were organised in person. Funds raised in the year: During the year, BSA has run most of its usual events and managed to raise funds to the value of £37,141.89. The biggest event of the year was Rob’s Festival which contributed to an income of £10,202.56 and after deducting the incurred costs of the event of £4,718.24 this resulted in a net income of £5,484.32. The School Lottery continued to be a big contributor to the BSA’s income generating a total of £4,157.50 in the year. Other big events organised by the BSA with the help of parent volunteers were follows: - Year 7 barbeque net income £1,913 - Second hand uniform sale net income £3,360 - Comedy night with net income £2,156 - Non-uniform day £1,904 Funds paid to the school this year. BSA has funded items for the school totalling £28,295.16. The main donations were to fund an outdoor canopy and outdoor benches (£9,922) and Chromebooks for the science class (£13,793). |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Association held £16,636 cash at the bank at the end of the financial year 2023/2023. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We aim to hold at reserves at each year end between £3,000 and £10,000. BSA holds a contingency fund of £3000, £400 for insurances and registration fees and £500 for an inclusion fund for such requests from the school. |
| Amount of reserves held | Para 1.22 | Cash held at year end is £16,636 of which uncommitted funds are £9,930. |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable. |
| Details of fund materially in deficit |
Para 1.24 | There are no funds materially in deficit. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are uncertainties which impact on the charity continuing this work in the foreseeable. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution: adopted 16th September 1987, amended June 1990, May 1998 and May 2009. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association consisting of all parents, staff and governors of the school, with a managing committee consisting of the president, who shall be the Headteacher of the school, up to 5 officers and other elected members. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee Officers are elected or re-elected annually at the annual General Meeting in May. This year saw only the Treasurers continuing their roles and the Chair and secretary stepped down. The committee are running events with an appointed committee volunteer overseeing a chosen event. The president is currently acting as chair. |
Reference and Administrative details
| Charity name | Beaumont School Association |
|---|---|
| Other name the charity uses | BSA |
| Registered charity number | 298630 |
| Charity’s principal address | Beaumont School Austen Way St Albans Herts AL4 0XB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Martin Atkinson | President & Headteacher ActingChair |
The BSA committee elect the officers at the Annual AGM in May. |
||
| BeverleyRider | Committee | |||
| TonyHopkins | Committee | |||
| Nicolae Vleju | Treasurer | |||
| Karen Graham | Treasurer | |||
| 20 |
– Corporate trustees names of the directors at the date the report was approved Director name Not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Not applicable | ||
Funds held as custodian trustees on behalf of others
Description of the assets Not applicable. held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Karen Graham Full name(s) Nicolae Vleju Position (eg Treasurer Treasurer Secretary, Chair, etc) Date 06/02/2324
| BEAUMONT SCHOOL ASSOCIATION - ACCOUNTS | BEAUMONT SCHOOL ASSOCIATION - ACCOUNTS | ||||||
|---|---|---|---|---|---|---|---|
| Registered CharityNo 298630 | Year to date as of: | ||||||
| 31 Mar 23 | 31 Mar 22 | 31 Mar 21 | |||||
| INCOME AND EXPENDITURE ACCOUNT | 2021-22 | 2020-21 | |||||
| FOR THE YEAR 1 APRIL 2022 TO 31 MARCH 2023 | |||||||
| Income | Costs | Profit/(Loss) | Profit/(Loss) | Profit/(Loss) | |||
| FUNDRAISING ACTIVITIES | |||||||
| Rob's festival | 10,202.56 £ |
(4,718.24) £ |
5,484.32 £ |
- £ |
- £ |
||
| School Lottery | 4,157.50 £ |
- £ |
4,157.50 £ |
5,147.40 £ |
1,722.00 £ |
||
| Year 7 BBQ | 3,063.04 £ |
(1,149.56) £ |
1,913.48 £ |
1,975.20 £ |
- £ |
||
| Second hand uniform sales | 3,672.23 £ |
(311.40) £ |
3,360.83 £ |
3,568.78 £ |
1,116.84 £ |
||
| Comedynight | 3,313.95 £ |
(1,157.32) £ |
2,156.63 £ |
1,140.00 £ |
- £ |
||
| Quiz night | 2,344.42 £ |
(851.33) £ |
1,493.09 £ |
865.00 £ |
1,389.44 £ |
||
| Non Uniform Day | 1,904.44 £ |
- £ |
1,904.44 £ |
1,629.22 £ |
2,583.33 £ |
||
| Christmas Text Raffle | 997.05 £ |
(60.67) £ |
936.38 £ |
463.35 £ |
904.25 £ |
||
| Carol Concert | 70.00 £ |
- £ |
70.00 £ |
- £ |
- £ |
||
| Transfer Evening | 25.30 £ |
(22.42) £ |
2.88 £ |
- £ |
- £ |
||
| OTHER INCOME | |||||||
| Parent donations,double matched byemployer | 5,000.00 £ |
- £ |
5,000.00 £ |
3,250.00 £ |
3,000.00 £ |
||
| Christmas Treeasy | 372.50 £ |
- £ |
372.50 £ |
378.75 £ |
368.50 £ |
||
| Donations(Easyfunds raising, gift aid,amazon smile) | 2,018.90 £ |
- £ |
2,018.90 £ |
2,094.86 £ |
1,719.59 £ |
||
| Face mask sales | - £ |
- £ |
- £ |
- £ |
192.00 £ |
||
| Golf daydonation | - £ |
- £ |
- £ |
- £ |
80.00 £ |
||
| TOTAL | 37,141.89 £ |
(8,270.94) £ |
28,870.95 £ |
20,512.56 £ |
13,075.95 £ |
||
| A | |||||||
| EXPENDITURES TO BENEFIT THE SCHOOL | |||||||
| Items funded bythe BSA | |||||||
| Outdoor canopy | (8,000.00) £ |
||||||
| Ad Hoc Expenses | (276.96) £ |
||||||
| SEN Dept Headphones,stands for computers,timers,StepU | (482.18) £ |
||||||
| Geography- OS Maps | (506.00) £ |
||||||
| Art Textiles - Mannequin | (149.75) £ |
||||||
| Computer Science Headphones | (279.62) £ |
||||||
| Science Chromebooks | (6,195.00) £ |
||||||
| Maths - Mini whiteboardspens and rubbers | (432.23) £ |
||||||
| Chess Club - chess clocks | (283.07) £ |
||||||
| Library- Metropolis Floor standingdisplay | (328.20) £ |
||||||
| Trainingdefib and Manikin PSHE | (195.82) £ |
||||||
| Sixth form - WellbeingWednesday | (140.00) £ |
||||||
| Additional Chrome book set | (7,778.00) £ |
||||||
| Buzzers for UniversityChallenge | (229.86) £ |
||||||
| Donation towards benches / covered seatingto bepurchased | (1,922.14) £ |
||||||
| Sound system B20 Drama | (212.38) £ |
||||||
| DrawingProjector ART | (78.32) £ |
||||||
| DT Frying pans and saucepans | (805.63) £ |
||||||
| TOTAL | (28,295.16) £ |
(16,162.82) £ |
(3,949.00) £ |
||||
| OTHER EXPENSES | |||||||
| Photocopyingand insurances,fees | (310.20) £ |
||||||
| Prince's Trust | (1,500.00) £ |
||||||
| TOTAL | (1,810.20) £ |
(3,412.67) £ |
(215.00) £ |
||||
| TOTAL EXPENSES | (38,376.30) £ |
||||||
| B | |||||||
| Excess/Shortfall of Income over Expenditure | (1,234.41) £ |
937.07 £ |
8,911.95 £ |
||||
| A+B | |||||||
| BALANCE SHEET AS AT 31 MARCH 2023 | |||||||
| Current Assets | |||||||
| Current Account(Lloyds) | 6,079.96 £ |
9,333.27 £ |
10,491.06 £ |
||||
| CommunityAccount(Barclays) | 1.00 £ |
1.00 £ |
1.00 £ |
||||
| Business Saver Account(Barclays) | 10,555.86 £ |
8,536.96 £ |
6,442.10 £ |
||||
| Cash | 150.00 £ |
- £ |
- £ |
||||
| Debtors | 150.00 £ |
698.00 £ |
698.00 £ |
||||
| - £ |
|||||||
| Current Liabilities | - £ |
||||||
| Department bids | (310.00) £ |
- £ |
- £ |
||||
| Rob's festival commitments | (2,796.30) £ |
- £ |
- £ |
||||
| 13,830.52 £ |
18,569.23 £ |
17,632.16 £ |
|||||
| - £ |
|||||||
| - £ |
|||||||
| REPRESENTED BY | - £ |
||||||
| Balance from 31 March 2022(prioryear) | 18,569.23 £ |
17,632.16 £ |
8,720.21 £ |
||||
| Net effect of unpresented cheques | - £ |
- £ |
- £ |
||||
| Excess/Shortfall of Income over Expenses | (1,234.41) £ |
937.07 £ |
8,911.95 £ |
||||
| Movement in debtors | (398.00) £ |
- £ |
- £ |
||||
| Movement in current liabilities | (3,106.30) £ |
- £ |
- £ |
||||
| 13,830.52 £ |
18,569.23 £ |
17,632.16 £ |
|||||
| - £ |
|||||||
| - £ |
|||||||
| ASSOCIATION FUNDS | - £ |
||||||
| BSA contingencyexpenses | 3,000.00 £ |
3,000.00 £ |
3,000.00 £ |
||||
| Inclusion fund | 500.00 £ |
350.00 £ |
350.00 £ |
||||
| Insurance / registration fees | 400.00 £ |
400.00 £ |
400.00 £ |
||||
| Uncommitted funds | 9,930.52 £ |
14,819.23 £ |
13,882.16 £ |
||||
| 13,830.52 £ |
18,569.23 £ |
17,632.16 £ |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Beaumont School Association members of
On accounts for the year 31 March 2023 Charity no ended (if any)
Set out on pages
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 31/01/2024 Name: Helen Nisbet Relevant professional Chartered Accountant (ICAEW) qualification(s) or body (if any): Address: 24 Eaton Road, St Albans, AL1 4UE
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER