## **Trustees’ Annual Report for the period** ## **From 01/04/2022 Period start date To 31/03/2023 Period end date** ## **Charity name: Beaumont School Association** ## **Charity registration number: 298630** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of the pupils at
Beaumont School by providing and assisting
in the provision of facilities at the school
which are not usually provided from statutory
funds. As an ancillary to this purpose the
BSA may foster more extended relationships
between the staff, parents and others
associated with the school and engage in
activities which support the school and
advance the education of the pupils
attending it.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The Association’s main activities in relation
to these objectives are to organise and run
events throughout the year for the purpose
of raising funds for the school, to engage in
activities that support the school and
advance the educational aims of the school.
Furthermore, the Association aims to
develop more extended relationships
between parents, staff and other associates
of the school, keeping in mind the Charity
Commission’s guidance on public benefit at
our committee meetings.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit.| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|During 2022/2023 period the charity has seen its
activity increasing up to the pre pandemic level.
Also, some events which were run online in the
previous year, such as the quiz night, were
organised in person.
Funds raised in the year:
During the year, BSA has run most of its usual
events and managed to raise funds to the value of
£37,141.89. The biggest event of the year was
Rob’s Festival which contributed to an income of
£10,202.56 and after deducting the incurred costs
of the event of £4,718.24 this resulted in a net
income of £5,484.32.
The School Lottery continued to be a big
contributor to the BSA’s income generating a total
of £4,157.50 in the year.
Other big events organised by the BSA with the
help of parent volunteers were follows:
-
Year 7 barbeque net income £1,913
-
Second hand uniform sale net income
£3,360
-
Comedy night with net income £2,156
-
Non-uniform day £1,904
Funds paid to the school this year.
BSA has funded items for the school totalling
£28,295.16. The main donations were to fund an
outdoor canopy and outdoor benches (£9,922)
and Chromebooks for the science class (£13,793).| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the
end of the period|Para 1.21|The Association held £16,636 cash at the bank at
the end of the financial year 2023/2023.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We aim to hold at reserves at each year end
between £3,000 and £10,000. BSA holds a
contingency fund of £3000, £400 for insurances
and registration fees and £500 for an inclusion
fund for such requests from the school.| |Amount of reserves held|Para 1.22|Cash held at year end is £16,636 of which
uncommitted funds are £9,930.| |Reasons for holding zero
reserves|Para 1.22|Not applicable.| |Details of fund materially
in deficit|Para 1.24|There are no funds materially in deficit.| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|There are uncertainties which impact on the
charity continuing this work in the foreseeable.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution: adopted 16th September 1987,
amended June 1990, May 1998 and May
2009.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association consisting of all parents, staff
and governors of the school, with a
managing committee consisting of the
president, who shall be the Headteacher of
the school, up to 5 officers and other elected
members.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustee Officers are elected or re-elected
annually at the annual General Meeting in
May. This year saw only the Treasurers
continuing their roles and the Chair and
secretary stepped down. The committee are
running events with an appointed committee
volunteer overseeing a chosen event. The
president is currently acting as chair.| ## **Reference and Administrative details** |Charity name|Beaumont School Association| |---|---| |Other name the charity uses|BSA| |Registered charity number|298630| |Charity’s principal address|Beaumont School
Austen Way
St Albans
Herts
AL4 0XB| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19|**Trustee name**|**Office (if any)**|**Dates acted**
**if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Martin Atkinson|President &
Headteacher
ActingChair||The BSA
committee elect
the officers at the
Annual AGM in
May.| ||BeverleyRider|Committee||| ||TonyHopkins|Committee||| ||Nicolae Vleju|Treasurer||| ||Karen Graham|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |20||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Not applicable Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Not applicable||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable. held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details None ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Karen Graham **Full name(s)** Nicolae Vleju **Position (eg** Treasurer Treasurer **Secretary, Chair, etc) Date** 06/02/2324 |**BEAUMONT SCHOOL ASSOCIATION - ACCOUNTS**|**BEAUMONT SCHOOL ASSOCIATION - ACCOUNTS**||||||| |---|---|---|---|---|---|---|---| |Registered CharityNo 298630|||Year to date as of:||||| |||||_31 Mar 23_||_31 Mar 22_|_31 Mar 21_| |**INCOME AND EXPENDITURE ACCOUNT**||||||**2021-22**|**2020-21**| |**FOR THE YEAR 1 APRIL 2022 TO 31 MARCH 2023**|||||||| |||**Income**|**Costs**|**Profit/(Loss)**||**Profit/(Loss)**|**Profit/(Loss)**| |**FUNDRAISING ACTIVITIES**|||||||| |Rob's festival||10,202.56
£|(4,718.24)
£|**5,484.32**
**£**||-
£|-
£| |School Lottery||4,157.50
£|-
£|**4,157.50**
**£**||5,147.40
£|**1,722.00**
**£**| |Year 7 BBQ||3,063.04
£|(1,149.56)
£|**1,913.48**
**£**||1,975.20
£|-
£| |Second hand uniform sales||3,672.23
£|(311.40)
£|**3,360.83**
**£**||3,568.78
£|**1,116.84**
**£**| |Comedynight||3,313.95
£|(1,157.32)
£|**2,156.63**
**£**||1,140.00
£|-
£| |Quiz night||2,344.42
£|(851.33)
£|**1,493.09**
**£**||865.00
£|**1,389.44**
**£**| |Non Uniform Day||1,904.44
£|-
£|**1,904.44**
**£**||1,629.22
£|**2,583.33**
**£**| |Christmas Text Raffle||997.05
£|(60.67)
£|**936.38**
**£**||463.35
£|**904.25**
**£**| |Carol Concert||70.00
£|-
£|**70.00**
**£**||-
£|-
£| |Transfer Evening||25.30
£|(22.42)
£|**2.88**
**£**||-
£|-
£| ||||||||| |**OTHER INCOME**|||||||| |Parent donations,double matched byemployer||5,000.00
£|-
£|**5,000.00**
**£**||3,250.00
£|**3,000.00**
**£**| |Christmas Treeasy||372.50
£|-
£|**372.50**
**£**||378.75
£|**368.50**
**£**| |Donations(Easyfunds raising, gift aid,amazon smile)||2,018.90
£|-
£|**2,018.90**
**£**||2,094.86
£|1,719.59
£| |Face mask sales||-
£|-
£|**-**
**£**||-
£|192.00
£| |Golf daydonation||-
£|-
£|**-**
**£**||-
£|80.00
£| ||||||||| |**TOTAL**||**37,141.89**
**£**|**(8,270.94)**
**£**|**28,870.95**
**£**||**20,512.56**
**£**|**13,075.95**
**£**| |||**A**|||||| |**EXPENDITURES TO BENEFIT THE SCHOOL**|||||||| |Items funded bythe BSA|||||||| ||||||||| ||Outdoor canopy||(8,000.00)
£||||| ||Ad Hoc Expenses||(276.96)
£||||| ||SEN Dept Headphones,stands for computers,timers,StepU||
(482.18)
£||||| ||Geography- OS Maps||(506.00)
£||||| ||Art Textiles - Mannequin||(149.75)
£||||| ||Computer Science Headphones||(279.62)
£||||| ||Science Chromebooks||(6,195.00)
£||||| ||Maths - Mini whiteboardspens and rubbers||(432.23)
£||||| ||Chess Club - chess clocks||(283.07)
£||||| ||Library- Metropolis Floor standingdisplay||(328.20)
£||||| ||Trainingdefib and Manikin PSHE||(195.82)
£||||| ||Sixth form - WellbeingWednesday||(140.00)
£||||| ||Additional Chrome book set||(7,778.00)
£||||| ||Buzzers for UniversityChallenge||(229.86)
£||||| ||Donation towards benches / covered seatingto bepurchased||(1,922.14)
£||||| ||Sound system B20 Drama||(212.38)
£||||| ||DrawingProjector ART||(78.32)
£||||| ||DT Frying pans and saucepans||(805.63)
£||||| ||||||||| |**TOTAL**|||**(28,295.16)**
**£**|||**(16,162.82)**
**£**|**(3,949.00)**
**£**| ||||||||| |**OTHER EXPENSES**|||||||| ||Photocopyingand insurances,fees||(310.20)
£||||| ||Prince's Trust||(1,500.00)
£||||| ||||||||| |**TOTAL**|||**(1,810.20)**
**£**|||**(3,412.67)**
**£**|**(215.00)**
**£**| ||||||||| |**TOTAL EXPENSES**|||**(38,376.30)**
**£**||||| ||||**B**||||| |**Excess/Shortfall of Income over Expenditure**||||**(1,234.41)**
**£**||**937.07**
**£**|8,911.95
£| |||||**A+B**|||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| |**BALANCE SHEET AS AT 31 MARCH 2023**|||||||| |**Current Assets**|||||||| ||Current Account(Lloyds)|||**6,079.96**
**£**||**9,333.27**
**£**|**10,491.06**
**£**| ||CommunityAccount(Barclays)|||**1.00**
**£**||**1.00**
**£**|**1.00**
**£**| ||Business Saver Account(Barclays)|||**10,555.86**
**£**||**8,536.96**
**£**|**6,442.10**
**£**| ||Cash|||150.00
£||-
£|-
£| ||Debtors|||150.00
£||698.00
£|698.00
£| ||||||||-
£| |**Current Liabilities**|||||||-
£| ||Department bids|||(310.00)
£||-
£|-
£| ||Rob's festival commitments|||(2,796.30)
£||-
£|-
£| |||||**13,830.52**
**£**||**18,569.23**
**£**|**17,632.16**
**£**| ||||||||-
£| ||||||||-
£| |**REPRESENTED BY**|||||||-
£| |Balance from 31 March 2022(prioryear)||||**18,569.23**
**£**||**17,632.16**
**£**|8,720.21
£| |Net effect of unpresented cheques||||-
£||-
£|-
£| |Excess/Shortfall of Income over Expenses||||(1,234.41)
£||937.07
£|8,911.95
£| |Movement in debtors||||(398.00)
£||-
£|-
£| |Movement in current liabilities||||(3,106.30)
£||-
£|-
£| |||||**13,830.52**
**£**||**18,569.23**
**£**|**17,632.16**
**£**| ||||||||**-**
**£**| ||||||||**-**
**£**| |**ASSOCIATION FUNDS**|||||||**-**
**£**| |BSA contingencyexpenses||||3,000.00
£||3,000.00
£|3,000.00
£| |Inclusion fund||||500.00
£||350.00
£|350.00
£| |Insurance / registration fees||||400.00
£||400.00
£|400.00
£| |Uncommitted funds||||9,930.52
£||14,819.23
£|13,882.16
£| |||||**13,830.52**
**£**||**18,569.23**
**£**|**17,632.16**
**£**| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name Beaumont School Association **members of** **On accounts for the year** 31 March 2023 **Charity no ended (if any)** **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 31/01/2024 **Name:** Helen Nisbet **Relevant professional** Chartered Accountant (ICAEW) **qualification(s) or body (if any): Address:** 24 Eaton Road, St Albans, AL1 4UE **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**