Trustees' Annual Report for the period
Period start date Period end date 01 08 2021 31 07 2022 To
From
Section A Reference and administration details
Charity name PATE’S GRAMMAR SCHOOL PARENTS’ ASSOCIATION
Other names charity is known by
PGSPA
Registered charity number (if any) 298307
Charity's principal address PATE’S GRAMMAR SCHOOL
PRINCESS ELIZABETH WAY CHELTENHAM Postcode GL51 0HG
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Fiona Crouch Chair 2 Elizabeth Flackett Vice-Chair 3 Louise Hutchinson Secretary 4 Malgorzata Kula Treasurer 5 Emma Smith 6 Eleanor Fee 7 Emma Brazier 8 Ping Thomas 9 10 11 12 13 14 15 16 17 18 19 20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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March 2012
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Accountant (Bursar) | Stephen Locke | Pate’s Grammar School, Princess Elizabeth Way, Cheltenham GL51 0HG |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution adopted 2/11/2011 (eg. trust deed, constitution)
How the charity is constituted Association
- (eg. trust, association, company)
Trustee selection methods Elected by the Committee (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include The Trustees are named and elected members of the Committee. additional information, where relevant, about:
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The Committee works closely with the Bursar and the Head of the School
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• to ensure that activities and expenditure are always in the best interests of policies and procedures the students.
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adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To advance the education of the pupils of the school by providing and assisting in the provision of facilities of education at the school.
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The main donations to school during the year were for:
Fitting out a new school Science Lab - £25,000
Contributions to the School Council - £3,000
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The main event of the year was the Spring Fair, which overall raised more than £10,000
Throughout the year, refreshments and bar sales across all events continued to be very successful, providing a necessary service and raising nearly £20,000
Raffles raised a total of £20,900
The popular annual Quiz Night made £900
The 100 Club continues to be a great source of income, bringing in over £6,000
Sales of second-hand uniform raised £5,200 during the year.
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Section E Financial review
Brief statement of the charity’s policy on reserves
We aim to spend the funds raised as quickly as possible in order to benefit the current students but always keep £3,000 in the Charity Account and £2,000 in the 100 Club Account in reserve
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Helen M Divett Full name(s) Helen M Divett Position (eg Secretary, Chair, etc) Treasurer Date 28.02.2023
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Pate's Grammar School Parents' Association
Income and Expenditure Account for the year ended 31 July 2022
| Income 100 Club Membership Interest Other activities Bar sales Spring Fair Donated Uniform sales Quiz Raffles Donations/other Collection of old coins Christmas Bazaar Total Income Expenditure 100 Club Prizes Other activities Bar purchases 6,700 Spring Fair 197 Harry Potter Quiz 230 Quiz 119 Other inc bank charges,stock written off 539 Total expenditure (excluding donations to school) Surplus for year (before donations to school) Donation to school Surplus/-Deficit for year Pate's Grammar School Parents' Association Balance Sheet as at 31 July 2021 Current Account 100 Club account Bar stock Cash Total balances Represented by Balances at 1 August 2021 Surplus/-Deficit for year Balances at 31 July 2022 |
2022 2021 £ £ 6,240 7,050 3 3 19,552 104 362 - 5,220 2,856 900 1,774 20,906 9,070 4,168 4,129 - 29 - 60 57,351.09 25,075 3,300 2,250 117 20 - 200 307 |
|---|---|
| 7,785.42 644 11,085.42 2,894 46,266 22,182 28,000 22,472 18,266 291 - 23,391 8,069 21,621 18,677 217 222 490 485 45,718.67 27,453 27,453 27,743 18,266 291 - 45,718.67 27,453 |