## **Trustees' Annual Report for the period**
Period start date Period end date **01 08 2021 31 07 2022 To**
**From**
Section A Reference and administration details
**Charity name** PATE’S GRAMMAR SCHOOL PARENTS’ ASSOCIATION
**Other names charity is known by**
PGSPA
**Registered charity number (if any) 298307**
**Charity's principal address** PATE’S GRAMMAR SCHOOL
PRINCESS ELIZABETH WAY CHELTENHAM **Postcode GL51 0HG**
**Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Fiona Crouch Chair 2 Elizabeth Flackett Vice-Chair 3 Louise Hutchinson Secretary 4 Malgorzata Kula Treasurer 5 Emma Smith 6 Eleanor Fee 7 Emma Brazier 8 Ping Thomas 9 10 11 12 13 14 15 16 17 18 19 20
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|Accountant (Bursar)|Stephen Locke|Pate’s Grammar School, Princess Elizabeth Way,
Cheltenham GL51 0HG|
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution adopted 2/11/2011 (eg. trust deed, constitution)
How the charity is constituted Association
- (eg. trust, association, company)
Trustee selection methods Elected by the Committee (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include The Trustees are named and elected members of the Committee. additional information, where relevant, about:
- The Committee works closely with the Bursar and the Head of the School
- • to ensure that activities and expenditure are always in the best interests of policies and procedures the students.
- adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To advance the education of the pupils of the school by providing and assisting in the provision of facilities of education at the school.
**TAR**
March **2012**
2
The main donations to school during the year were for:
Fitting out a new school Science Lab - £25,000
Contributions to the School Council - £3,000
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The main event of the year was the Spring Fair, which overall raised more than £10,000
Throughout the year, refreshments and bar sales across all events continued to be very successful, providing a necessary service and raising nearly £20,000
Raffles raised a total of £20,900
The popular annual Quiz Night made £900
The 100 Club continues to be a great source of income, bringing in over £6,000
Sales of second-hand uniform raised £5,200 during the year.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
We aim to spend the funds raised as quickly as possible in order to benefit the current students but always keep £3,000 in the Charity Account and £2,000 in the 100 Club Account in reserve
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _Helen M Divett_ **Full name(s)** Helen M Divett **Position (eg Secretary, Chair, etc)** Treasurer **Date** 28.02.2023
**TAR**
March **2012**
5
## **Pate's Grammar School Parents' Association**
## **Income and Expenditure Account for the year ended 31 July 2022**
|**Income**
100 Club
Membership
Interest
Other activities
Bar sales
Spring Fair
Donated Uniform sales
Quiz
Raffles
Donations/other
Collection of old coins
Christmas Bazaar
**Total Income**
**Expenditure**
100 Club
Prizes
Other activities
Bar purchases
6,700
Spring Fair
197
Harry Potter Quiz
230
Quiz
119
Other inc bank charges,stock
written off
539
**Total expenditure (excluding donations to school)**
**Surplus for year (before donations to school)**
Donation to school
**Surplus/-Deficit for year**
**Pate's Grammar School Parents' Association**
**Balance Sheet as at 31 July 2021**
Current Account
100 Club account
Bar stock
Cash
**Total balances**
**Represented by**
Balances at 1 August 2021
Surplus/-Deficit for year
**Balances at 31 July 2022**|**2022**
**2021**
**£**
**£**
6,240
7,050
3
3
19,552
104
362
-
5,220
2,856
900
1,774
20,906
9,070
4,168
4,129
-
29
-
60
57,351.09
**25,075**
3,300
2,250
117
20
-
200
307|
|---|---|
||7,785.42
644
**11,085.42**
**2,894**
**46,266**
**22,182**
28,000
22,472
**18,266**
**291**
**-**
23,391
8,069
21,621
18,677
217
222
490
485
**45,718.67**
**27,453**
27,453
27,743
18,266
291
-
**45,718.67**
**27,453**|
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