Trustees' Annual Report for the period
| Period start date | Period start date | Period end date | ||||
|---|---|---|---|---|---|---|
| **From ** | 01 | 08 | 2020 | To | 31 07 |
2021 |
Section A Reference and administration details
Charity name Pate’s Grammar School Parent’s Association Other names charity is known by PGSPA Registered charity number (if any) 298307 Charity's principal address Pate’s Grammar School Princess Elizabeth Way Cheltenham Postcode GL51 0HG
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Anna Macey- Michael |
Chair | |||
| Bronwyn Syiek | Secretary | |||
| Malgorzata Kula | Treasurer | |||
| Anne Daly | Vice Chair | |||
| Alex Collishaw | ||||
| Eleanor Fea | ||||
| Louise Hutchinson | ||||
| PingThomas | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Accountant (Bursar) | Stephen Locke | Pate’s Grammar School, Pricess Elizabeth Way, Cheltenham, GL51 0HG |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution adopted 2/11/11
- (eg. trust deed, constitution)
How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected by the committee (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include The Trustees are named and elected members of the committee. additional information, where relevant, about: The committee works closely with the Bursar and Head of the school to • ensure that activities and expenditure are always in the best interest of the policies and procedures students. adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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To advance the education of the pupils of the school by providing and assisting in the provision of facilities of education at the school. Summary of the objects of the charity set out in its governing document The main donations to school during the year were for: Upgrading School PE Department – £10,000 Planners for every pupil - £2,472 Purchase of school laptops and support to Covid-19 outgoings - £10,000 Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
The main event of the year was the Christmas Raffle which raised more than £9,000 for the school.
Our annual PA Quiz organised by the Parent’s Association raised over £1,774
The 100 club continues to be a great source of income bringing in over £7000 this year.
Sales of second hand uniform is still very popular and raised £2,856 during the year.
PA Matchfunding efforts and increased donation via payroll seen raise in additional £3,300
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Section E Financial review
Brief statement of the charity’s policy on reserves
We aim to spend the funds raised as quickly as possible in order to benefit the current children but always keep £3000 in the Charity account and £2500 in the 100 club account in reserve.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Malgorzata Kula Position (eg Secretary, Chair, etc) Treasurer Date 19.10.2021
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Pate's Grammar School Parents' Association Income and Expenditure Account for the year ended 31 July 2021
| Income 100 Club Membership Interest Other activities Bar sales Spring Fair Donated Uniform sales Quiz Raffles Donations/other Collection of old coins Christmas Bazaar Total Income Expenditure 100 Club Prizes Other activities Bar purchases 117 Spring Fair 20 Christmas Bazaar - Quiz 200 Other inc bank charges,stock written off 307 Total expenditure (excluding donations to school) Surplus for year (before donations to school) Donation to school Surplus/-Deficit for year Pate's Grammar School Parents' Association Balance Sheet as at 31 July 2021 Current Account 100 Club account Bar stock Cash Total balances Represented by Balances at 1 August 2020 Surplus/-Deficit for year Balances at 31 July 2021 |
2021 2020 £ £ 7,050 7,780 3 18 104 8,636 - 9,554 2,856 1,219 1,774 1,168 9,070 2,474 4,129 5,017 29 17 60 3,819 25,075.26 39,701 2,250 2,400 2,607 330 365 100 265 |
|---|---|
| 644 3,667 2,893.68 6,067 22,182 33,634 22,472 31,223 -291 2,411 8,069 13,008 18,677 13,874 222 376 485 485 27,453 27,743 27,743 25,332 291 - 2,411 27,453 27,743 |
INDEPENDENT EXAMINER'S REPORT FOR THE Y AR ENDED 31 JULY 2021 Indepgndent Examlnerfs Report to the Trustees of Pate's Grammar School Parents Assoclatlon I report on the financlal statements of the charity for the year ended 31 July 2021 Respertlve responslbllltles of trustees and examlner The charlty'5 trustees are responsible for the preparation of the actounts in accordance with the Charities Act 20111'the ACYI. The charitV5 trustees consider that an audit is not required for thls year under section 144 of the Charities Att 2011 Ithe Charities Act) and that an independent examinatlon Is needed. It Is my responsibility to.. examlne the accounts under section 145 of the Charities Act, to follow the applicable Directions glven by the Charlty Commission (under sectbon 1451511bl of the Act, and to state whether partbcular matters have come to my attention Basls of Independent examlnerfs statement My examinatSon was Carried out in accordance with general Dlrectlons glven by the Chartty Commlsslon. An examination includes a Teview of the accountlng record5 kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any Such matters. The procedures undertaken do not provlde all the evldence thal would be requlred in an audit, and consequently no opinlon Is glven as to whether the accounts present a 'true and fairf view and the report is Ilmited to those matters Set out in the statement below. Independent Examlnees Statement In connection with my examination, no material matters have come to my attention whlch gives me cause to believe that in, any material respect.. The accounting records were not kept in accordance with section 130 of the Charltles Art,. or The accounts did not accord with the accounting recorils,. or The accounts did not comply with the applicable requirements concerning the fomi and content of accounts set out in the Charltles (Accounts at)d Report51 Regulations 2008 other than any requirement that the accounts glve a 'true and fairf view which is not a matter considered as part of the independent examination. I have no concerns and have come across no other matters In connection with the examination to whith attention should be drawn in this port in order to enable a proper understandin8 of the accounts to be reached. Stephen Locke - Bursar- Pate's Grammar School 13 October 2021