## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date||
|---|---|---|---|---|---|---|
|**From **|**01**|**08**|**2020**|**To**|**31**
**07**|**2021**|
## Section A Reference and administration details
**Charity name** Pate’s Grammar School Parent’s Association **Other names charity is known by** PGSPA **Registered charity number (if any)** 298307 **Charity's principal address** Pate’s Grammar School Princess Elizabeth Way Cheltenham **Postcode GL51 0HG**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Anna Macey-
Michael|Chair|||
||Bronwyn Syiek|Secretary|||
||Malgorzata Kula|Treasurer|||
||Anne Daly|Vice Chair|||
||Alex Collishaw||||
||Eleanor Fea||||
||Louise Hutchinson||||
||PingThomas||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**Accountant (Bursar)**|Stephen Locke|Pate’s Grammar School, Pricess Elizabeth Way,
Cheltenham, GL51 0HG|
||||
||||
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**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution adopted 2/11/11
- (eg. trust deed, constitution)
How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected by the committee (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include The Trustees are named and elected members of the committee. additional information, where relevant, about: The committee works closely with the Bursar and Head of the school to • ensure that activities and expenditure are always in the best interest of the policies and procedures students. adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**TAR**
March **2012**
2
To advance the education of the pupils of the school by providing and assisting in the provision of facilities of education at the school. **Summary of the objects of the charity set out in its governing document** The main donations to school during the year were for: Upgrading School PE Department – £10,000 Planners for every pupil - £2,472 Purchase of school laptops and support to Covid-19 outgoings - £10,000 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
The main event of the year was the Christmas Raffle which raised more than £9,000 for the school.
Our annual PA Quiz organised by the Parent’s Association raised over £1,774
The 100 club continues to be a great source of income bringing in over £7000 this year.
Sales of second hand uniform is still very popular and raised £2,856 during the year.
PA Matchfunding efforts and increased donation via payroll seen raise in additional £3,300
**TAR**
March **2012**
5
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
We aim to spend the funds raised as quickly as possible in order to benefit the current children but always keep £3000 in the Charity account and £2500 in the 100 club account in reserve.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Malgorzata Kula **Position (eg Secretary, Chair, etc)** Treasurer **Date** 19.10.2021
**TAR**
March **2012**
6
TAR
Mar¢h 2012
## **Pate's Grammar School Parents' Association Income and Expenditure Account for the year ended 31 July 2021**
|**Income**
100 Club
Membership
Interest
Other activities
Bar sales
Spring Fair
Donated Uniform sales
Quiz
Raffles
Donations/other
Collection of old coins
Christmas Bazaar
**Total Income**
**Expenditure**
100 Club
Prizes
Other activities
Bar purchases
117
Spring Fair
20
Christmas Bazaar
-
Quiz
200
Other inc bank charges,stock
written off
307
**Total expenditure (excluding donations to school)**
**Surplus for year (before donations to school)**
Donation to school
**Surplus/-Deficit for year**
**Pate's Grammar School Parents' Association**
**Balance Sheet as at 31 July 2021**
Current Account
100 Club account
Bar stock
Cash
**Total balances**
**Represented by**
Balances at 1 August 2020
Surplus/-Deficit for year
**Balances at 31 July 2021**|**2021**
**2020**
**£**
**£**
7,050
7,780
3
18
104
8,636
-
9,554
2,856
1,219
1,774
1,168
9,070
2,474
4,129
5,017
29
17
60
3,819
25,075.26
**39,701**
2,250
2,400
2,607
330
365
100
265|
|---|---|
||644
3,667
**2,893.68**
**6,067**
**22,182**
**33,634**
22,472
31,223
**-291**
**2,411**
8,069
13,008
18,677
13,874
222
376
485
485
**27,453**
**27,743**
27,743
25,332
291
-
2,411
**27,453**
**27,743**|
INDEPENDENT EXAMINER'S REPORT
FOR THE Y
AR ENDED 31 JULY 2021
Indepgndent Examlnerfs Report to the Trustees of Pate's Grammar School Parents Assoclatlon
I report on the financlal statements of the charity for the year ended 31 July 2021
Respertlve responslbllltles of trustees and examlner
The charlty'5 trustees are responsible for the preparation of the actounts in accordance with the
Charities Act 20111'the ACYI. The charitV5 trustees consider that an audit is not required for thls
year under section 144 of the Charities Att 2011 Ithe Charities Act) and that an independent
examinatlon Is needed.
It Is my responsibility to..
examlne the accounts under section 145 of the Charities Act,
to follow the applicable Directions glven by the Charlty Commission (under sectbon 1451511bl of
the Act, and
to state whether partbcular matters have come to my attention
Basls of Independent examlnerfs statement
My examinatSon was Carried out in accordance with general Dlrectlons glven by the Chartty
Commlsslon. An examination includes a Teview of the accountlng record5 kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of any
unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning
any Such matters. The procedures undertaken do not provlde all the evldence thal would be
requlred in an audit, and consequently no opinlon Is glven as to whether the accounts present a
'true and fairf view and the report is Ilmited to those matters Set out in the statement below.
Independent Examlnees Statement
In connection with my examination, no material matters have come to my attention whlch gives me
cause to believe that in, any material respect..
The accounting records were not kept in accordance with section 130 of the Charltles Art,. or
The accounts did not accord with the accounting recorils,. or
The accounts did not comply with the applicable requirements concerning the fomi and
content of accounts set out in the Charltles (Accounts at)d Report51 Regulations 2008 other
than any requirement that the accounts glve a 'true and fairf view which is not a matter
considered as part of the independent examination.
I have no concerns and have come across no other matters In connection with the examination to
whith attention should be drawn in this port in order to enable a proper understandin8 of the
accounts to be reached.
Stephen Locke - Bursar- Pate's Grammar School
13 October 2021