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2022-12-31-accounts

3rd Chandler’s Ford (United Reformed Church) Scout Group

Kings Road, Chandler’s Ford, Hampshire, SO53 2EY

Registered Charity No. 298169

Trustees Annual Report and Accounts for the year ended 31st December 2022

3rd Chandler’s Ford (URC) Scout Group

Annual General Meeting

30 June 2023

Agenda

1) Introduction:

2) Reporting on last year's activities:

3) Looking forward to next year:

4) Conclusion.

Registered Charity No. 298169

Group Executive Committee (Charity Trustees) 2022

Ex-Officio:

Bob Gath Group Scout Leader Marion Gibbs Group Chairman VACANT Group Secretary Katherine Edwards Group Treasurer Julie Spillar Beaver Scout Leader Graham Brown Ex Officio Debbie Gath Cub Scout Leader Des Mahon Scout Leader Jeff Deacon Ex Officio

42 Avon Green, Chandler’s Ford 37 Pantheon Road, Chandler’s Ford

11 Highfield Road, Chandler’s Ford 7 Milford Gardens, Chandler’s Ford 42 Avon Green, Chandler’s Ford 12 Skipton Road, Chandlers Ford 98 Meon Crescent, Chandler’s Ford

Nominated:

VACANT

Elected:

Sue Beaumont 56 Barn Piece, Chandler’s Ford

Custodian Trustees: Mr. A Penter Scout Association Registration Number: 36050 Charity Registration Number: 298169

Principal Bankers: NatWest Bank plc, 34 Southampton Road, Eastleigh, SO50 9XN External Examiner: Mr. P Sidaway Contact Person: Mr. B. Hawkins, 12 Verona Road, Chandler’s Ford, SO53 2BZ Group President: Mr B Hawkins

Registered Charity No. 298169

3rd Chandler’s Ford (URC) Scout Group Group Scout Leader Annual Report 2022

It was great to be able to enjoy a full year of Scouting in 2022 after a difficult couple of years with the pandemic.

It was a special year for us at the 3[rd] as we celebrated our 60[th] Anniversary as a Group with a camp at Ferny Crofts in the New Forest in May. It was wonderful to see so many Beavers, Cubs and Scouts involved over the weekend and we were joined on the Saturday by some “old friends” – past Leaders of the Group and District representatives.

Numbers of young people across the Group have stayed steady through the year but with big changes across some sections leaving them either full or short of members.

As it seems I write every year, we could always do with more Leaders and we’re very grateful to those parents who help out when asked. How about trying the Scouts 4-week challenge to see if being a Leader would suit you?

Building Maintenance

With the ongoing uncertainty with the church lease we have restricted our maintenance to essential works. Even so, I must pay thanks to our regular “DIY Guys” led by Brian, our Group President, for their continued efforts in looking after the bricks and mortar and our equipment. Several of them hold other Scout roles in the Group or elsewhere so we’re fortunate they choose to spend their time dedicated to the Group.

Our Sections

We are delighted to still be operating with two Beaver Colonies and two Cub Packs, meeting on Monday and Wednesday evenings and one Scout Troop, meeting on a Tuesday evening. Our Group also hosts a District Explorer Unit who meet at the HQ on a Thursday evening and Guides also have use of the hall on a Friday.

During the year our Sections enjoyed visits to Golden Gecko climbing centre, Donutting at Southampton Ski Centre and a Group visit to Marwell Zoo (on a wonderful rainy day!). Apart from the Group Camp,

perhaps the most notable event though was the Scouts camp at a Jamboree in Denmark organised by our Scout Troop Leader Des for the District.

District Merger

During 2022, the merger of the Scouting Districts of Chandler’s Ford and Eastleigh progressed with the new combined District – called Arrow – becoming fully in place in early 2023. Groups within the new District have retained their existing names and we plan to continue providing great Scouting experiences for our young people.

Thanks and Final Words

I don’t like to end my report on a sad note but I must pay tribute to Sue Smith who was our Monday Beaver Colony Leader for over twenty years and a great supporter of the Group for 30 years plus. Sue tragically passed away last October and she is greatly missed.

My thanks as always go to all our Leaders and Section helpers for providing a wonderful programme for our Beavers, Cubs and Scouts to enjoy.

Thank you also to the members of our Executive Committee and Trustees who continue to work hard behind the scenes to keep the Group running. Our Treasurer for a number of years, Mandy Elliott, stepped down in 2022 to be replaced by Katherine Edwards, many thanks to Mandy for her work and to Katherine for stepping in. A special mention this year to Sue Beaumont who has stepped in as minutes secretary on top of her membership/subscriptions and events champion roles – thank you Sue. Thanks also to Marion whose tireless work as Chairman is exceeded only by her efforts to keep our Monday Beavers and Cubs sections running successfully.

Long may we continue our Scouting at the 3[rd] Chandler’s Ford.

Bob Gath, Group Scout Leader, June 2023.

3rd Chandler’s Ford (URC) Scout Group

Accounts to Y/E 31 December 2022

In order to comply with the Charities Act 1993, we have produced the accounts on a consolidated basis. These show previous year’s actuals (2021) and this year’s actuals (up to Dec 2022).

Page 1 (Summary)

• This has been a difficult year financially for the group, impacted by increasing costs associated with maintaining our premises. Whilst receipts (income) were higher than previous years at £36,088 this includes £16,602 relating to the Denmark jamboree as well as the repayment of the loan of £5,000 advanced to the 2[nd] Chandlers Ford Scout Group. Expenditure included £30,058 relating to the jamboree – income having been received in previous years towards this expenditure. Payments (expenditure) exceeded Receipts resulting in a deficit of £14,931. Excluding the jamboree related income and expenditure and the repayment of the loan advanced to the 2[nd] Chandlers Ford Scout Group, a net deficit of £6,475 arose in the year.

Page 2 (Receipts)

Page 3 (Payments)

The Group is a trust established under rules which are common to all Groups. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. The accounts have been drawn up on the receipts and payments basis consistent with last year. Approved by the trustees on 15 June 2023 and signed on their behalf by M Gibbs, Group Chairman.

Bob Gath, Group Scout Leader

Registered Charity No. 298169

3rd Chandler’s Ford (URC) Scout Group

Receipts and Payments Account Summary for the year ended 31 December 2022

Total Receipts for the year (Page 2)
Total Payments for the year (Page 3)
Net receipts/(payments) for the year
Cash, bank and similar funds brought forward
Cash, bank and similar funds carried forward		 December
2022
£
36,088
(51,019)
(14,931)
42,589
27,658		 December
2021
£
25,869
(17,218)
8,651
33,938
42,589

The above account and accompanying statement of assets and liabilities were approved by the Trustees on 15 June 2023 and signed on their behalf by

M Gibbs – Chairman

R Gath – Group Scout Leader

3rd Chandler’s Ford (URC) Scout Group

Receipts for the year ended 31 December 2022

MEMBERSHIP SUBSCRIPTIONS
Less: Paid to District
Retained in the Group
INVESTMENT INCOME RECEIVED
COIF Deposit Interest
Website referral fees
Loan repayment from 2ndChandlers Ford
Interest from 2ndChandlers Ford
HQ and equipment rentals
GRANTS/DONATIONS
ACTIVITIES
Group Activities
Group Camps
Jamboree
Sections Camps and Activities
FUNDRAISING (gross)
INCOME TAX RECOVERED on subscriptions
TOTAL RECEIPTS FOR THE YEAR		 December
2022
£
6,006
(5,007)
999
136
26
5,000
50
6.625
11,837
2,144
322
2,330
16,602
1,854
21,108
0
36,088		 December
2021
£
5,670
(4,859)
811
56
5,745
5,801
700
0
0
10,725
2,911
13,636
0
4,921
25,869

3rd Chandler’s Ford (URC) Scout Group

Payments for the year ended 31 December 2022

PREMISES
Cleaning
Public Utilities in the Group
Insurance
Repairs and maintenance
Rent
DONATIONS/GRANTS/LOANS
Donations
Loan to 2nd Chandler’s Ford
ACTIVITIES
Group Activities
Group Camps
Jamboree
Sections Camps and Activities
FUNDRAISING EXPENSES
ADMINISTRATION EXPENSES
Postage and stationery
Sundries/contingency
OTHER EXPENSES
Training
Legal fees re lease
EQUIPMENT AND UNIFORMS
Equipment
Uniforms
Group badges
TOTAL PAYMENTS FOR THE YEAR		 December
2022
£
3,125
4,909
2,143
3,324
1
13,502
715
0
715
260
2,365
30,058
2,941
35,624
0
6
68
74
0
0
0
74
1,030
1,104
51,019		 December
2021
£
1,425
3,553
1,764
467
3
7,212
20
5,000
5,020
22
180
4,489
4,691
0
25
0
25
0
0
0
40
0
230
270
17,218

3rd Chandler’s Ford (URC) Scout Group

Statement of Assets and Liabilities at 31 December 2022

December
2022
£
CASH FUNDS
Bank current accounts
20,119
COIF deposit accounts
7,539
Cash in Hand
27,658
OTHER MONETARY ASSETS
Gift Aid due
2,766
Loan due from 2nd Chandlers Ford Scout Group
0
Hall rentals due
0
2,766
NON MONETARY ASSETS
Lease – 0 years at £1pa
0
Headquarters building – insurance value
360,929
Scouting equipment – insurance value
56,800
417,729
LIABILITIES – those due within one year
Activity payments in advance/refundable
909
Subscriptions refunds due
0
Other creditors
0
909		 December
2021
£
35,217
7,403
4
42,624
1,106
5,000
0
6,106
0
328,118
53,085
381,203
17,030
42
0
17,072

3rd Chandler's Ford (URC) Scout Group Independent Examiners Reportto the Trustees of the 3rf Chandler5 Ford {URC) Scout Group I report on the accounts of the group forthe year ended 31 De￿rnber 2022 which comprise the Receipts and Paym8nts Account and the Statement of Ass8ts and Liabilities. This report is made solely to Ihe Trustees in accordance wilh se¢lion 415 of the Charities Act2011. My work has been undertaken so that I might stste to the charitys1Justees those matters that l am required to state to them in an Independent Examiners Report and forno other purpose. To the fullest extent permitted by law I do not accept or assuff* ￿sponsibl11ty to anyone other than Ihe Charity and the charity's trustees for my examinalion worf(. Respective responslbilities of trustees and examiner The group's trustees are responsible for the preparation of the accounts. They consider that an audit is not required forthis year (under s144 of Ihe Charitses Act 2011 (the Charities Act)) and Ihat an independent examination is needed. It is my responsibility to: Examine the accounts (under Section 145 of the Charites Art). To follow the procedures laid down in the General Directions given by the Charity CommissioneT5 (undersection 145 (5Xb) of the Charities Act): and To state whether particular matters have come to my attention. Basis of Independent Examiners Report My examination was Carried out in accordan￿ with the &nerdl Directions given by the Charity Commissioners. An examination incbjdes a review of the accounting records kept by lh8 Group and a comparison of the accounts presented wilh those records. It also indudes consideration of any unusual items ordisclosures in the aco)unts. and seeking explanations from you as truslees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audi( and consequenljy no opinion is given as to whétherthe accounts present a true and fair view and the report is limited to those matter5 set out in the ststement below. Independent Examinerfs statsment In connection with my examination, no matter has corrE to my attention: 1. Which gives me reasonable cause to believe that in any material respect the requi￿￿nts To keep accounting records in accordance with Section 130 of the Charities ACL and To prepare accou nts which 8co)rd the a(￿oUnting records and c4)mply with the accounting raquirements of the Charities Ad have not been met or 2. To which. in my opinion. attention shoukl be drdwn in order to enablea proper understandng of the accounts to be rgached Name