## **3rd Chandler’s Ford (United Reformed Church) Scout Group**
**Kings Road, Chandler’s Ford, Hampshire, SO53 2EY**
**Registered Charity No. 298169**
# **Trustees Annual Report and Accounts for the year ended 31st December 2022**
## **3rd Chandler’s Ford (URC) Scout Group**
## _**Annual General Meeting**_
## 30 June 2023
## Agenda
## _1) Introduction:_
- a) Welcome.
- b) Apologies for absence.
## _2) Reporting on last year's activities:_
- a) Annual Report.
- b) Presentation of Accounts and adoption by the meeting.
## _3) Looking forward to next year:_
- a) Approval of the Group Scout Leader's nomination for Chairman.
- b) Election of Group Secretary.
- c) Election of Group Treasurer.
- d) Approval of Group Scout Leader's nominations for members of the Group Executive Committee.
- e) Election of members of the Group Council to the Group Executive Committee.
- f) Section Leaders agreement to continue as ex-officio members of the Executive Committee.
- g) Approval of Group Constitution
- h) Appointment of an Independent Examiner of the Accounts.
## _4) Conclusion._
Registered Charity No. 298169
## _**Group Executive Committee (Charity Trustees) 2022**_
## _**Ex-Officio:**_
Bob Gath Group Scout Leader Marion Gibbs Group Chairman VACANT Group Secretary Katherine Edwards Group Treasurer Julie Spillar Beaver Scout Leader Graham Brown Ex Officio Debbie Gath Cub Scout Leader Des Mahon Scout Leader Jeff Deacon Ex Officio
42 Avon Green, Chandler’s Ford 37 Pantheon Road, Chandler’s Ford
11 Highfield Road, Chandler’s Ford 7 Milford Gardens, Chandler’s Ford 42 Avon Green, Chandler’s Ford 12 Skipton Road, Chandlers Ford 98 Meon Crescent, Chandler’s Ford
## _**Nominated:**_
VACANT
## _**Elected:**_
Sue Beaumont 56 Barn Piece, Chandler’s Ford
_**Custodian Trustees:**_ Mr. A Penter _**Scout Association Registration Number:**_ 36050 _**Charity Registration Number:**_ 298169
_**Principal Bankers:**_ NatWest Bank plc, 34 Southampton Road, Eastleigh, SO50 9XN _**External Examiner:**_ Mr. P Sidaway _**Contact Person:**_ Mr. B. Hawkins, 12 Verona Road, Chandler’s Ford, SO53 2BZ _**Group President:**_ Mr B Hawkins
Registered Charity No. 298169
## 3rd Chandler’s Ford (URC) Scout Group Group Scout Leader Annual Report 2022
It was great to be able to enjoy a full year of Scouting in 2022 after a difficult couple of years with the pandemic.
It was a special year for us at the 3[rd] as we celebrated our 60[th] Anniversary as a Group with a camp at Ferny Crofts in the New Forest in May. It was wonderful to see so many Beavers, Cubs and Scouts involved over the weekend and we were joined on the Saturday by some “old friends” – past Leaders of the Group and District representatives.
Numbers of young people across the Group have stayed steady through the year but with big changes across some sections leaving them either full or short of members.
As it seems I write every year, we could always do with more Leaders and we’re very grateful to those parents who help out when asked. How about trying the Scouts 4-week challenge to see if being a Leader would suit you?
## **Building Maintenance**
With the ongoing uncertainty with the church lease we have restricted our maintenance to essential works. Even so, I must pay thanks to our regular “DIY Guys” led by Brian, our Group President, for their continued efforts in looking after the bricks and mortar and our equipment. Several of them hold other Scout roles in the Group or elsewhere so we’re fortunate they choose to spend their time dedicated to the Group.
## **Our Sections**
We are delighted to still be operating with two Beaver Colonies and two Cub Packs, meeting on Monday and Wednesday evenings and one Scout Troop, meeting on a Tuesday evening. Our Group also hosts a District Explorer Unit who meet at the HQ on a Thursday evening and Guides also have use of the hall on a Friday.
During the year our Sections enjoyed visits to Golden Gecko climbing centre, Donutting at Southampton Ski Centre and a Group visit to Marwell Zoo (on a wonderful rainy day!). Apart from the Group Camp,
perhaps the most notable event though was the Scouts camp at a Jamboree in Denmark organised by our Scout Troop Leader Des for the District.
## **District Merger**
During 2022, the merger of the Scouting Districts of Chandler’s Ford and Eastleigh progressed with the new combined District – called Arrow – becoming fully in place in early 2023. Groups within the new District have retained their existing names and we plan to continue providing great Scouting experiences for our young people.
## **Thanks and Final Words**
I don’t like to end my report on a sad note but I must pay tribute to Sue Smith who was our Monday Beaver Colony Leader for over twenty years and a great supporter of the Group for 30 years plus. Sue tragically passed away last October and she is greatly missed.
My thanks as always go to all our Leaders and Section helpers for providing a wonderful programme for our Beavers, Cubs and Scouts to enjoy.
Thank you also to the members of our Executive Committee and Trustees who continue to work hard behind the scenes to keep the Group running. Our Treasurer for a number of years, Mandy Elliott, stepped down in 2022 to be replaced by Katherine Edwards, many thanks to Mandy for her work and to Katherine for stepping in. A special mention this year to Sue Beaumont who has stepped in as minutes secretary on top of her membership/subscriptions and events champion roles – thank you Sue. Thanks also to Marion whose tireless work as Chairman is exceeded only by her efforts to keep our Monday Beavers and Cubs sections running successfully.
Long may we continue our Scouting at the 3[rd] Chandler’s Ford.
## **Bob Gath, Group Scout Leader, June 2023.**
## **3rd Chandler’s Ford (URC) Scout Group**
## _**Accounts to Y/E 31 December 2022**_
In order to comply with the Charities Act 1993, we have produced the accounts on a consolidated basis. These show previous year’s actuals (2021) and this year’s actuals (up to Dec 2022).
## _**Page 1 (Summary)**_
• This has been a difficult year financially for the group, impacted by increasing costs associated with maintaining our premises. Whilst receipts (income) were higher than previous years at £36,088 this includes £16,602 relating to the Denmark jamboree as well as the repayment of the loan of £5,000 advanced to the 2[nd] Chandlers Ford Scout Group. Expenditure included £30,058 relating to the jamboree – income having been received in previous years towards this expenditure. Payments (expenditure) exceeded Receipts resulting in a deficit of £14,931. Excluding the jamboree related income and expenditure and the repayment of the loan advanced to the 2[nd] Chandlers Ford Scout Group, a net deficit of £6,475 arose in the year.
## _**Page 2 (Receipts)**_
- Further income was received in the year in connection with the jamboree which was attended by a number of Scouts from across the district in the summer
- The loan of £5,000 was repaid by the 2[nd] Chandlers Ford Scout Group in the year
- The balance of the income was generated from Subscriptions and Hall Hire, both remained lower than prior to the pandemic.
- Many thanks to Sue Beaumont and Marion Gibbs who are instrumental in raising these funds by managing the subscriptions, Gift Aid and hall bookings.
## _**Page 3 (Payments)**_
- Premises costs increased significantly in all areas.
- We must say thanks to our team of maintenance volunteers who help us to keep our costs lower in this area.
- The costs associated with the District trip to the Jamboree were included in the current year. Income had been received in advance in respect of some of these costs.
The Group is a trust established under rules which are common to all Groups. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. The accounts have been drawn up on the receipts and payments basis consistent with last year. Approved by the trustees on 15 June 2023 and signed on their behalf by M Gibbs, Group Chairman.
Bob Gath, Group Scout Leader
Registered Charity No. 298169
## **3rd Chandler’s Ford (URC) Scout Group**
Receipts and Payments Account Summary for the year ended 31 December 2022
|Total Receipts for the year (Page 2)
Total Payments for the year (Page 3)
Net receipts/(payments) for the year
Cash, bank and similar funds brought forward
Cash, bank and similar funds carried forward|December
2022
£
36,088
(51,019)
(14,931)
42,589
27,658|December
2021
£
25,869
(17,218)|
|---|---|---|
|||8,651
33,938|
|||42,589|
The above account and accompanying statement of assets and liabilities were approved by the Trustees on 15 June 2023 and signed on their behalf by
## M Gibbs – Chairman
R Gath – Group Scout Leader
## **3rd Chandler’s Ford (URC) Scout Group**
Receipts for the year ended 31 December 2022
|MEMBERSHIP SUBSCRIPTIONS
Less: Paid to District
Retained in the Group
INVESTMENT INCOME RECEIVED
COIF Deposit Interest
Website referral fees
Loan repayment from 2ndChandlers Ford
Interest from 2ndChandlers Ford
HQ and equipment rentals
GRANTS/DONATIONS
ACTIVITIES
Group Activities
Group Camps
Jamboree
Sections Camps and Activities
FUNDRAISING (gross)
INCOME TAX RECOVERED on subscriptions
TOTAL RECEIPTS FOR THE YEAR|December
2022
£
6,006
(5,007)
999
136
26
5,000
50
6.625
11,837
2,144
322
2,330
16,602
1,854
21,108
0
36,088|December
2021
£
5,670
(4,859)|
|---|---|---|
|||811|
|||56
5,745|
|||5,801|
|||700|
|||0
0
10,725
2,911|
|||13,636|
|||0|
|||4,921|
|||25,869|
## **3rd Chandler’s Ford (URC) Scout Group**
Payments for the year ended 31 December 2022
|PREMISES
Cleaning
Public Utilities in the Group
Insurance
Repairs and maintenance
Rent
DONATIONS/GRANTS/LOANS
Donations
Loan to 2nd Chandler’s Ford
ACTIVITIES
Group Activities
Group Camps
Jamboree
Sections Camps and Activities
FUNDRAISING EXPENSES
ADMINISTRATION EXPENSES
Postage and stationery
Sundries/contingency
OTHER EXPENSES
Training
Legal fees re lease
EQUIPMENT AND UNIFORMS
Equipment
Uniforms
Group badges
TOTAL PAYMENTS FOR THE YEAR|December
2022
£
3,125
4,909
2,143
3,324
1
13,502
715
0
715
260
2,365
30,058
2,941
35,624
0
6
68
74
0
0
0
74
1,030
1,104
51,019|December
2021
£
1,425
3,553
1,764
467
3|
|---|---|---|
|||7,212|
|||20
5,000|
|||5,020|
|||22
180
4,489|
|||4,691|
|||0|
|||25
0|
|||25|
|||0
0|
|||0|
|||40
0
230|
|||270|
|||17,218|
## **3rd Chandler’s Ford (URC) Scout Group**
Statement of Assets and Liabilities at 31 December 2022
|December
2022
£
CASH FUNDS
Bank current accounts
20,119
COIF deposit accounts
7,539
Cash in Hand
27,658
OTHER MONETARY ASSETS
Gift Aid due
2,766
Loan due from 2nd Chandlers Ford Scout Group
0
Hall rentals due
0
2,766
NON MONETARY ASSETS
Lease – 0 years at £1pa
0
Headquarters building – insurance value
360,929
Scouting equipment – insurance value
56,800
417,729
LIABILITIES – those due within one year
Activity payments in advance/refundable
909
Subscriptions refunds due
0
Other creditors
0
909|December
2021
£
35,217
7,403
4|
|---|---|
||42,624|
||1,106
5,000
0|
||6,106|
||0
328,118
53,085|
||381,203|
||17,030
42
0|
||17,072|
3rd Chandler's Ford (URC) Scout Group
Independent Examiners Reportto the Trustees of the
3rf Chandler5 Ford {URC) Scout Group
I report on the accounts of the group forthe year ended 31 Dernber 2022 which comprise the
Receipts and Paym8nts Account and the Statement of Ass8ts and Liabilities.
This report is made solely to Ihe Trustees in accordance wilh se¢lion 415 of the Charities Act2011.
My work has been undertaken so that I might stste to the charitys1Justees those matters that l am
required to state to them in an Independent Examiners Report and forno other purpose. To the
fullest extent permitted by law I do not accept or assuff* sponsibl11ty to anyone other than Ihe
Charity and the charity's trustees for my examinalion worf(.
Respective responslbilities of trustees and examiner
The group's trustees are responsible for the preparation of the accounts. They consider that an
audit is not required forthis year (under s144 of Ihe Charitses Act 2011 (the Charities Act)) and Ihat
an independent examination is needed.
It is my responsibility to:
Examine the accounts (under Section 145 of the Charites Art).
To follow the procedures laid down in the General Directions given by the Charity
CommissioneT5 (undersection 145 (5Xb) of the Charities Act): and
To state whether particular matters have come to my attention.
Basis of Independent Examiners Report
My examination was Carried out in accordan with the &nerdl Directions given by the Charity
Commissioners. An examination incbjdes a review of the accounting records kept by lh8 Group and
a comparison of the accounts presented wilh those records. It also indudes consideration of any
unusual items ordisclosures in the aco)unts. and seeking explanations from you as truslees
conceming any such matters. The procedures undertaken do not provide all the evidence that
would be required in an audi( and consequenljy no opinion is given as to whétherthe accounts
present a true and fair view and the report is limited to those matter5 set out in the ststement below.
Independent Examinerfs statsment
In connection with my examination, no matter has corrE to my attention:
1. Which gives me reasonable cause to believe that in any material respect the requints
To keep accounting records in accordance with Section 130 of the Charities ACL and
To prepare accou nts which 8co)rd the a(oUnting records and c4)mply with the
accounting raquirements of the Charities Ad
have not been met or
2. To which. in my opinion. attention shoukl be drdwn in order to enablea proper understandng
of the accounts to be rgached
Name