Trustees Report for AGM 29[th] Jun 2021
Year Summary.
The October Committee meeting was the last to be held in the Hall.
Remainder of meetings in 2020 were cancelled when the country went into second lockdown.
Meetings of the Committee were by internet video since January 2021.
The Chairman announced his resignation as he was leaving the village. His role as bookings clerk and facebook maintenance was taken on by Rosie Gilding. There were no volunteers for position of chairman, so a temporary chair is elected for each committee meeting. Previous other roles and duties done by the chairman are shared among the Committee members.
A lot of administrative changes were made since last year. Renewing the insurance meant introducing checks on the condition of the building. Fire safety checks needed to be introduced. New operating policies for financial investment, risk management and conflict of interest were introduced. A regular check of the building condition was introduced.
As the Covid restrictions impacted on the Nursery, the rent charged was reduced
Various repairs to the building were made. Also some improvements to the building were discussed and are still ongoing.
There was a concern about the clarity of the terms in the Lease and Trust Deed, It was decided not to pursue a proposal to have it translated into plain English, resulting in the chairman producing a guide to explain the terms. One of the terms was the vesting of the leased land and property to the “Official Custodian”. This was instigated and completed by the retired chairman from his new home.
The Copeman Centre
| The Copeman Centre | |||
|---|---|---|---|
| Accounts for the year ended 30 April 202 Reg charity number Profit & Loss Account Hire charges Nursery rent Bingo Sundry receipts Functions Total operating income Expenditure Light & Heat Rent/Rates/Water Maintenance Insurance Caretaker Sundry payments Stationery & postage Cleaning supplies Fixtures & fittings Improvements Telephone Function costs Total expenses Dividends Bank interest Donations & Grants Total investment income & grants Excess income |
1 297753 Balance Sheet 2020/21 2019/20 666 4,473 Investments: 7,086 11,980 Investment Fund - Purchase price 300 872 Increase in investment 195 161 141 2,747 Property fund - Purchase price 8,388 20,233 Decresase in investment 1,749 - 3,819 - Fixed interest - Purchase price 1,221 - 1,320 - Increase in investment 3,645 - 1,890 - 1,247 - 1,105 - 720 - 1,625 - Total investment value at 30 April 624 - 199 - - 15 - COIF Deposit account 260 - 332 - - 32 - Cash at bank 2,825 - 21,056 - Cash in hand 54 - - 7 - 406 - 12,352 - 31,799 - Total held in investments & bank 1,894 1,952 61 463 18,708 10,524 20,663 12,939 16,699 1,373 |
2020/21 2019/20 Reserves 10,938 10,938 Permanent Endowment (Initial value £57,178) 22,880 17,371 Investment at cost 33,818 28,309 Top up from COIF deposit account 10,000 10,000 Inflation compensation 2,765 - 2,823 - 7,235 7,177 Income reserve Repairs reserve 15,990 15,990 Nursery ceiling replacement fund 2,908 3,695 Refurbishment of toilets and kitchen 18,898 19,685 Stage replacement 59,951 55,171 Excess in income 74,715 72,760 General fund 32788 18,043 Total reserves 29 29 167,482 146,003 |
2020/21 2019/20 59,951 55,171 0 2,007 15000 15,000 15000 15,000 10000 10,000 2500 2,500 3000 3,000 16699 1,373 45332 41,952 |
| 167,482 146,003 |
|||
Income:
Hire of the hall mainly consists of some group fees outstanding from before March 2020 lockdown. There are a few fees that have come in over the last year from a couple of groups who were able to meet for part of the year Nursery rent has decreased due to rent reduction for 8 months over the year. Also rent reduction due to nursery no longer using longroom Sundry receipts includes half of the paperbank income
Functions include 1 carboot sale in summer 2020
Donations & grants for 2020/21 are all from NNDC COVID grant scheme
Expenditure
Maintance of the building includes repairs to valley at rear of the building £1394, Fire alarm service £552, Fire risk assessment £360.00, fire extinguisher service £664.86, oil tank service and repairs £202.50 Sundry expenses include PRS/PPL subscription & website hosting
Improvements were - £1500 decorating of nursery room, £365 roof repairs, £562 new water tank, £397.50 structural engineers report.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to the trusteesl members of The Copeman Cenlre (kn accounts for the ygar ended 30 April 2021 Charlty no {If any) Set out on pages I report ts the Iruslees on my examination of the ac¢wnts of the ab ¢harity (Ihe Trusf,) for the year ended 3010412021. Responslbllltles and As the charity trustees, you are responsible for the preparation of the basls of report accounts in accordan with the Charities Act 2011 (Yhe Acl"}. I rewrt in re$cl of my examinallon of the Tnjst's acwunts carrled out under section 145 of the 2011 Act and in carying out my examinatlon, I have followed all the applicable Directions given by the Charity Commission under section 14515Mb} of the ACL Independent I have completed my examinatlon. I confirm thal no material matters hw examlnerfs statevnent crffl7e to my attention in connection with the examination which gives me (zuse lo belie that in. any material respect,: the accounting records were not kept in accordance with section 130 of the Act,. or the accounts did not accord wilh the accounting records: or the accounts did not comply with the applicable requiremer ConmIng the form and content of accounts set out in the Charities (Accounts arTd Reports) Regulations 2008 olher than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no olher matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Date: 21 June 2021 Name". Mari&Anne Edwards AATQB MT {If any): 156 Fakenham Road, Briston, Norfolk. NR24 2DH