## **Trustees Report for AGM 29[th] Jun 2021** Year Summary. The October Committee meeting was the last to be held in the Hall. Remainder of meetings in 2020 were cancelled when the country went into second lockdown. Meetings of the Committee were by internet video since January 2021. The Chairman announced his resignation as he was leaving the village. His role as bookings clerk and facebook maintenance was taken on by Rosie Gilding. There were no volunteers for position of chairman, so a temporary chair is elected for each committee meeting. Previous other roles and duties done by the chairman are shared among the Committee members. A lot of administrative changes were made since last year. Renewing the insurance meant introducing checks on the condition of the building. Fire safety checks needed to be introduced. New operating policies for financial investment, risk management and conflict of interest were introduced. A regular check of the building condition was introduced. As the Covid restrictions impacted on the Nursery, the rent charged was reduced Various repairs to the building were made. Also some improvements to the building were discussed and are still ongoing. There was a concern about the clarity of the terms in the Lease and Trust Deed, It was decided not to pursue a proposal to have it translated into plain English, resulting in the chairman producing a guide to explain the terms. One of the terms was the vesting of the leased land and property to the “Official Custodian”. This was instigated and completed by the retired chairman from his new home. ## The Copeman Centre |The Copeman Centre|||| |---|---|---|---| |Accounts for the year ended 30 April 202
Reg charity number
**Profit & Loss Account**
Hire charges
Nursery rent
Bingo
Sundry receipts
Functions
Total operating income
Expenditure
Light & Heat
Rent/Rates/Water
Maintenance
Insurance
Caretaker
Sundry payments
Stationery & postage
Cleaning supplies
Fixtures & fittings
Improvements
Telephone
Function costs
Total expenses
Dividends
Bank interest
Donations & Grants
Total investment income & grants
Excess income|1
297753
**Balance Sheet**
2020/21
2019/20
666
4,473
Investments:
7,086
11,980
Investment Fund - Purchase price
300
872
Increase in investment
195
161
141
2,747
Property fund - Purchase price
8,388
20,233
Decresase in investment
1,749
-
3,819
-
Fixed interest - Purchase price
1,221
-
1,320
-
Increase in investment
3,645
-
1,890
-
1,247
-
1,105
-
720
-
1,625
-
Total investment value at 30 April
624
-
199
-
-
15
-
COIF Deposit account
260
-
332
-
-
32
-
Cash at bank
2,825
-
21,056
-
Cash in hand
54
-
-
7
-
406
-
12,352
-
31,799
-
Total held in investments & bank
1,894
1,952
61
463
18,708
10,524
20,663
12,939
16,699
1,373|2020/21
2019/20
**Reserves**
10,938
10,938
Permanent Endowment (Initial value £57,178)
22,880
17,371
Investment at cost
33,818
28,309
Top up from COIF deposit account
10,000
10,000
Inflation compensation
2,765
-
2,823
-
7,235
7,177
Income reserve
Repairs reserve
15,990
15,990
Nursery ceiling replacement fund
2,908
3,695
Refurbishment of toilets and kitchen
18,898
19,685
Stage replacement
59,951
55,171
Excess in income
74,715
72,760
General fund
32788
18,043
Total reserves
29
29
167,482
146,003|2020/21
2019/20
59,951
55,171
0
2,007
15000
15,000
15000
15,000
10000
10,000
2500
2,500
3000
3,000
16699
1,373
45332
41,952| ||||167,482
146,003| ||||| ## Income: Hire of the hall mainly consists of some group fees outstanding from before March 2020 lockdown. There are a few fees that have come in over the last year from a couple of groups who were able to meet for part of the year Nursery rent has decreased due to rent reduction for 8 months over the year. Also rent reduction due to nursery no longer using longroom Sundry receipts includes half of the paperbank income Functions include 1 carboot sale in summer 2020 Donations & grants for 2020/21 are all from NNDC COVID grant scheme ## Expenditure Maintance of the building includes repairs to valley at rear of the building £1394, Fire alarm service £552, Fire risk assessment £360.00, fire extinguisher service £664.86, oil tank service and repairs £202.50 Sundry expenses include PRS/PPL subscription & website hosting Improvements were - £1500 decorating of nursery room, £365 roof repairs, £562 new water tank, £397.50 structural engineers report. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to the trusteesl members of The Copeman Cenlre (kn accounts for the ygar ended 30 April 2021 Charlty no {If any) Set out on pages I report ts the Iruslees on my examination of the ac¢wnts of the ab ¢harity (Ihe Trusf,) for the year ended 3010412021. Responslbllltles and As the charity trustees, you are responsible for the preparation of the basls of report accounts in accordan￿ with the Charities Act 2011 (Yhe Acl"}. I rewrt in re$￿cl of my examinallon of the Tnjst's acwunts carrled out under section 145 of the 2011 Act and in carying out my examinatlon, I have followed all the applicable Directions given by the Charity Commission under section 14515Mb} of the ACL Independent I have completed my examinatlon. I confirm thal no material matters hw examlnerfs statevnent crffl7e to my attention in connection with the examination which gives me (zuse lo belie￿ that in. any material respect,: the accounting records were not kept in accordance with section 130 of the Act,. or the accounts did not accord wilh the accounting records: or the accounts did not comply with the applicable requiremer Con￿mIng the form and content of accounts set out in the Charities (Accounts arTd Reports) Regulations 2008 olher than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no olher matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Date: 21 June 2021 Name". Mari&Anne Edwards AATQB MT {If any): 156 Fakenham Road, Briston, Norfolk. NR24 2DH