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2022-07-31-accounts

DocuSign Envelope ID: 1C12758A-4214-445D-8901-0637906279D0

Crabtree Schools’ Parents Association

Registered Charity No. 297330

Annual Report and Accounts

For the year ended

31 July 2022

Docusign En¥ÈlopÈ ID." 1C12758A4214445D-8901-0637906279DO

DocuSign Envelope ID: 1C12758A-4214-445D-8901-0637906279D0

Crabtree Schools’ Parents’ Association

Registered Charity No: 297330

Annual Report and Accounts

For the year ended 31 July 2022

Report of the Committee

Constitution

The Committee presents the Annual Report and Accounts to the Association. The Association was formed in 1967 and became a Registered Charity on 6 August 1987. The Association operates under a Constitution that was drawn up to clarify the Association’s aims and objectives. It was adopted on 2 October 1986. The Constitution was revised in 1998 and was adopted in its revised form on 19 October 1998.

The object of the Crabtree Schools’ Parents’ Association is to advance the education of the pupils in both schools. To achieve this, the Association attempts to:

  1. Develop more extended relationships between the staff, parents and others association with the schools;

  2. Engage in activities that support the Schools and advance the education of the children attending them;

  3. Provide and assist in the provision of such facilities or items for education at the schools (not provided from statutory funds) as the Committee in the consultation with the Governing Body shall from time to time determine.

Committee

Members servings on the Committee during the year ended 31 July 2022 were as follows:

Howard Dormer Re-elected 15 December 2020 (resigned 31 August 2021)
Laura Hubbleday Re-elected 3 November 2021
Allison Hilton Re-elected 3 November 2021
Jenny Cooper (Chair) Re-elected 15 December 2020
Rachel Appleton Re-elected 3 November 2021
Lisa Scriven Elected 27 September 2019 (resigned 31 August 2021)
Dave Cox Elected 27 September 2019
Helen Unger Elected 15 December 2020
Nicola Parker Elected 3 November 2021
Charlotte McHugh Elected 3 November 2021

Where constitutionally necessary, those Committee members happy to continue have put themselves forward for re-election.

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DocuSign Envelope ID: 1C12758A-4214-445D-8901-0637906279D0

Crabtree Schools’ Parents’ Association

Registered Charity No: 297330

Funds Raised During the Year

The net amount of funds raised during the year amounted to £41,174 (2020/21: £31,421). A detailed analysis of funds raised has been provided in the notes to the accounts.

Monies Allocated and Paid to the Schools

During the year a total of £26,575 (2020/21: £54,734) was paid to the Schools.

No funds were paid to the Juniors (2020/21: £29,082) over the year, but at the year end funds totalling £11,000 were committed for field play equipment (£2,000), Chromebooks (£7,000) and IT equipment (£2,000).

Funds totalling £3,843 were paid to the Infants (2020/21: £25,652) to pay for phonics and reading equipment. A further £12,000 was committed, but not spent by the year end, to fund Chromebooks (£4,000) and towards a new outside classroom (£8,000).

In addition, £22,732 was paid to the schools from the Toilet refurbishments reserve to support the refurbishment of two toilet blocks.

Unrestricted funds at 31 July 2022 totalled £34,503 (2020/21: £10,944), allocated to the Infants £15,312 (2020/21: £7,412) and the Juniors £19,191 (2020/21: £3,532) which together with a reserve held for general trading of £3,500 (2020/21: £3,500), and a reserve for Toilet refurbishments of £1,758 (2020/21: £10,719) has been carried forward to the 2022/23 financial year.

Honorary Independent Examiner

Mr Adam Bellamy was elected as the Independent Examiner examined the Report and Accounts for the year ended 31 July 2022 and offers himself for re-election as Independent Examiner at the AGM.

Signed on behalf of the Committee

____ Jenny Cooper Chair Crabtree Junior School Crabtree Lane Harpenden AL5 5PU

1/17/2023

Date

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DocuSign Envelope ID: 1C12758A-4214-445D-8901-0637906279D0

Crabtree Schools’ Parents’ Association Registered Charity No: 297330

Independent Examiner’s Report to the Trustees of Crabtree Schools’ Parents’ Association

I report on the accounts of the charity for the year ended 31 July 2022 which are set out on the following pages.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. to keep accounting records in accordance with section 130 of the 2011 Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

1/16/2023

____ _______ Adam Bellamy Date Crabtree Junior School, Crabtree Lane Harpenden AL5 5PU

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DocuSign Envelope ID: 1C12758A-4214-445D-8901-0637906279D0

Crabtree Schools’ Parents’ Association

Registered Charity No: 297330

Receipt and Payments Account for the year ended 31 July 2022

Notes
Receipts
Operating activities to generate funds
2
Interest received on cash balances
Donations
Total receipts
Payments
Payments for generating funds
2
Management and administration
3
Total net receipts
Unrestricted funds brought forward at 31 July 2021
Unrestricted funds spent by schools during the
year
4
Funds transferred from School Field Reserve to
unrestricted reserve
8
Funds transferred to Toilet Refurbishment Reserve
8
Unrestricted funds as at 31 July 2022		 Unrestricted Funds
2021/22
£
2020/21
£
64,239
32,789
3
3
5,424
1,147
69,665
33,939
(28,363)
(2,395)
(128)
(123)
41,174
31,421
10,944
38,899
(3,843)
(54,734)
-
6,076
(13,772)
(10,719)
34,503
10,944		 Unrestricted Funds
2021/22
£
2020/21
£
64,239
32,789
3
3
5,424
1,147
69,665
33,939
(28,363)
(2,395)
(128)
(123)
41,174
31,421
10,944
38,899
(3,843)
(54,734)
-
6,076
(13,772)
(10,719)
34,503
10,944
10,944

During the year, two fundraising events (Comedy night and Summer fair) were specifically raising funds to support toilet refurbishment in the school. Money raised from these events, as well as donations directly to the toilet refurbishment project totalled £13,722 and this amount was allocated to the toilet refurbishment reserve.

4

DocuSign Envelope ID: 1C12758A-4214-445D-8901-0637906279D0

Crabtree Schools’ Parents’ Association

Registered Charity No: 297330

Statement of Assets and Liabilities as at 31 July 2022

Notes
Assets
Cash at bank – current accounts
Cash at bank – deposit account
Cash in hand
Debtors and prepayments
5
Total assets
Liabilities
Creditors
6
Total assets less liabilities
Financed by funds available to schools:
Unrestricted funds
Funds committed
7
Funds uncommitted
Reserves held for general trading
8
Reserves held for Toilet Refurbishment
8
Total funds and reserves of the association		 Unrestricted Funds
2021/22
£
2020/21
£
33,832
14,341
2,537
2,535
-
-
36,369
16,876
3,478
8,437
39,848
25,313
(86)
(150)
39,762
25,163
23,000
3,843
11,504
7,101
3,500
3,500
1,758
10,719
39,762
25,163		 Unrestricted Funds
2021/22
£
2020/21
£
33,832
14,341
2,537
2,535
-
-
36,369
16,876
3,478
8,437
39,848
25,313
(86)
(150)
39,762
25,163
23,000
3,843
11,504
7,101
3,500
3,500
1,758
10,719
39,762
25,163
16,876
8,437
25,313
(150)
25,163
3,843
7,101
3,500
10,719
25,163

The accounts on pages 4 to 8 were approved by the Committee and signed on its behalf by:

Laura Hubbleday

Treasurer 1/16/2023

Date

5

DocuSign Envelope ID: 1C12758A-4214-445D-8901-0637906279D0

Registered Charity No: 297330

Crabtree Schools’ Parents’ Association

Notes to the Accounts for the year ended 31 July 2022

1. Accounting policies

The accounts have been prepared on the receipts and payments basis in compliance with the legal requirements.

Funds raised and general donations are allocated and made available to the schools in the following ratios in proportion to the number of classes:

Junior school: 4 sevenths Infant school: 3 sevenths

Donations for specific use are allocated to the relevant school and recorded in restricted reserves. Events that are run specifically to raise funds for the toilet refurbishment are allocated to the Toilet Refurbishment reserve.

2. Analysis of income and expenditure for the year ended 31 July 2022

Fireworks display
Summer Ball
Summer Fayre
Sale of school uniforms
Christmas Fayre
Cinema Nights
Comedy Night
Other small fundraisers
Miscellaneous
General Donations
Toilet donations
Sponsored bike ride
Sponsored run (toilet fundraiser)
Interest receivable on cash balances
Management and administration
expenses (note 3)
Net receipts/payments for the year		 2021/22 2020/21
Net
income
£
-
-
4,628
230
3,415
-
-
2,412
9
1,147
-
8,981
10,719
69,663
(28,363)
41,300
3
-
3
-
(128)
(128)		 31,541
-
(123)
69,666
(28,491)
41,174		 31,421

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DocuSign Envelope ID: 1C12758A-4214-445D-8901-0637906279D0

Crabtree Schools’ Parents’ Association

Registered Charity No: 297330

Notes to the Accounts for the year ended 31 July 2022 (cont’d)

3.
Management and administration expenses
2021/22
£
Parentkind membership
128
128
4.
Analysis of funds spent by schools
Unrestricted reserves:
Infants
Juniors
£
£
Phonics and reading equipment
3,843
-
3,843
-
Toilet refurbishments:
Total
£
Year 5 and 6 boys toilet block
13,762
Year 3 Cedar toilets
8,970
22,732
5.
Debtors and prepayments
2021/22
£
Money due from Go Fund Me
2,192
Prepayment to Ticket tailor
185
Fireworks deposit
1,101
3,478		 2020/21
£
123
123

Total

£

3,843




3,843
2020/21
£
8,137
-
300
8,437

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DocuSign Envelope ID: 1C12758A-4214-445D-8901-0637906279D0

Crabtree Schools’ Parents’ Association

Registered Charity No: 297330

Notes to the Accounts for the year ended 31 July 2022 (cont’d)

6. Creditors and accruals

Sundry creditor 2021/22
£
(86)		 2020/21
£
(150)

7. Funds committed but not spent at 31 July 2022

Funds committed and not spent consist of £12,000 for the Infants School and £11,000 for the Junior School.

For the Infants School the funds are committed to Chromebooks (£4,000) and towards a new outside classroom (£8,000). For the Junior School the funds are committed for IT equipment (£2,000), Chromebooks (£7,000) and field play equipment (£2,000).

8. Analysis of funds by school

Unrestricted funds as at 1 August 2021
Income raised during the year *
Funds spent by the schools during the year
Unrestricted funds as at 31 July 2022
Add reserves held for general funding
Add reserves held for toilet refurbishments
Total funds and reserves at 31 July 2022		 Infants Juniors Total
£ £ £
7,412 3,532 10,944
11,744 15,658 27,402
(3,843) - (3,843)
15,313 19,191 34,503
1,500 2,000 3,500
1,759
39,762

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