DocuSign Envelope ID: 1C12758A-4214-445D-8901-0637906279D0
Crabtree Schools’ Parents Association
Registered Charity No. 297330
Annual Report and Accounts
For the year ended
31 July 2022
Docusign En¥ÈlopÈ ID." 1C12758A4214445D-8901-0637906279DO
DocuSign Envelope ID: 1C12758A-4214-445D-8901-0637906279D0
# **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
Annual Report and Accounts
For the year ended 31 July 2022
Report of the Committee
## **Constitution**
The Committee presents the Annual Report and Accounts to the Association. The Association was formed in 1967 and became a Registered Charity on 6 August 1987. The Association operates under a Constitution that was drawn up to clarify the Association’s aims and objectives. It was adopted on 2 October 1986. The Constitution was revised in 1998 and was adopted in its revised form on 19 October 1998.
The object of the Crabtree Schools’ Parents’ Association is to advance the education of the pupils in both schools. To achieve this, the Association attempts to:
1. Develop more extended relationships between the staff, parents and others association with the schools;
2. Engage in activities that support the Schools and advance the education of the children attending them;
3. Provide and assist in the provision of such facilities or items for education at the schools (not provided from statutory funds) as the Committee in the consultation with the Governing Body shall from time to time determine.
## **Committee**
Members servings on the Committee during the year ended 31 July 2022 were as follows:
|Howard Dormer|Re-elected 15 December 2020 (resigned 31 August 2021)|
|---|---|
|Laura Hubbleday|Re-elected 3 November 2021|
|Allison Hilton|Re-elected 3 November 2021|
|Jenny Cooper (Chair)|Re-elected 15 December 2020|
|Rachel Appleton|Re-elected 3 November 2021|
|Lisa Scriven|Elected 27 September 2019 (resigned 31 August 2021)|
|Dave Cox|Elected 27 September 2019|
|Helen Unger|Elected 15 December 2020|
|Nicola Parker|Elected 3 November 2021|
|Charlotte McHugh|Elected 3 November 2021|
Where constitutionally necessary, those Committee members happy to continue have put themselves forward for re-election.
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## **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
## **Funds Raised During the Year**
The net amount of funds raised during the year amounted to £41,174 (2020/21: £31,421). A detailed analysis of funds raised has been provided in the notes to the accounts.
## **Monies Allocated and Paid to the Schools**
During the year a total of £26,575 (2020/21: £54,734) was paid to the Schools.
No funds were paid to the Juniors (2020/21: £29,082) over the year, but at the year end funds totalling £11,000 were committed for field play equipment (£2,000), Chromebooks (£7,000) and IT equipment (£2,000).
Funds totalling £3,843 were paid to the Infants (2020/21: £25,652) to pay for phonics and reading equipment. A further £12,000 was committed, but not spent by the year end, to fund Chromebooks (£4,000) and towards a new outside classroom (£8,000).
In addition, £22,732 was paid to the schools from the Toilet refurbishments reserve to support the refurbishment of two toilet blocks.
Unrestricted funds at 31 July 2022 totalled £34,503 (2020/21: £10,944), allocated to the Infants £15,312 (2020/21: £7,412) and the Juniors £19,191 (2020/21: £3,532) which together with a reserve held for general trading of £3,500 (2020/21: £3,500), and a reserve for Toilet refurbishments of £1,758 (2020/21: £10,719) has been carried forward to the 2022/23 financial year.
## **Honorary Independent Examiner**
Mr Adam Bellamy was elected as the Independent Examiner examined the Report and Accounts for the year ended 31 July 2022 and offers himself for re-election as Independent Examiner at the AGM.
Signed on behalf of the Committee
____________________________ Jenny Cooper Chair Crabtree Junior School Crabtree Lane Harpenden AL5 5PU
1/17/2023
____________________________
Date
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**Crabtree Schools’ Parents’ Association** Registered Charity No: 297330
## **Independent Examiner’s Report to the Trustees of Crabtree Schools’ Parents’ Association**
I report on the accounts of the charity for the year ended 31 July 2022 which are set out on the following pages.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
1/16/2023
__________________________ _____________________ Adam Bellamy Date Crabtree Junior School, Crabtree Lane Harpenden AL5 5PU
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## **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
## **Receipt and Payments Account for the year ended 31 July 2022**
|Notes
**Receipts**
Operating activities to generate funds
2
Interest received on cash balances
Donations
Total receipts
**Payments**
Payments for generating funds
2
Management and administration
3
Total net receipts
Unrestricted funds brought forward at 31 July 2021
Unrestricted funds spent by schools during the
year
4
Funds transferred from School Field Reserve to
unrestricted reserve
8
Funds transferred to Toilet Refurbishment Reserve
8
**Unrestricted funds as at 31 July 2022**|Unrestricted Funds
2021/22
£
2020/21
£
64,239
32,789
3
3
5,424
1,147
69,665
33,939
(28,363)
(2,395)
(128)
(123)
41,174
31,421
10,944
38,899
(3,843)
(54,734)
-
6,076
(13,772)
(10,719)
**34,503**
**10,944**|Unrestricted Funds
2021/22
£
2020/21
£
64,239
32,789
3
3
5,424
1,147
69,665
33,939
(28,363)
(2,395)
(128)
(123)
41,174
31,421
10,944
38,899
(3,843)
(54,734)
-
6,076
(13,772)
(10,719)
**34,503**
**10,944**|
|---|---|---|
|||**10,944**|
During the year, two fundraising events (Comedy night and Summer fair) were specifically raising funds to support toilet refurbishment in the school. Money raised from these events, as well as donations directly to the toilet refurbishment project totalled £13,722 and this amount was allocated to the toilet refurbishment reserve.
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## **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
## **Statement of Assets and Liabilities as at 31 July 2022**
|Notes
**Assets**
Cash at bank – current accounts
Cash at bank – deposit account
Cash in hand
Debtors and prepayments
5
Total assets
**Liabilities**
Creditors
6
**Total assets less liabilities**
**Financed by funds available to schools:**
**Unrestricted funds**
Funds committed
7
Funds uncommitted
Reserves held for general trading
8
Reserves held for Toilet Refurbishment
8
**Total funds and reserves of the association**|Unrestricted Funds
2021/22
£
2020/21
£
33,832
14,341
2,537
2,535
-
-
36,369
16,876
3,478
8,437
39,848
25,313
(86)
(150)
**39,762**
**25,163**
23,000
3,843
11,504
7,101
3,500
3,500
1,758
10,719
**39,762**
**25,163**|Unrestricted Funds
2021/22
£
2020/21
£
33,832
14,341
2,537
2,535
-
-
36,369
16,876
3,478
8,437
39,848
25,313
(86)
(150)
**39,762**
**25,163**
23,000
3,843
11,504
7,101
3,500
3,500
1,758
10,719
**39,762**
**25,163**|
|---|---|---|
|||16,876
8,437|
|||25,313
(150)|
|||**25,163**|
|||3,843
7,101|
|||3,500
10,719|
|||**25,163**|
The accounts on pages 4 to 8 were approved by the Committee and signed on its behalf by:
______________________
## **Laura Hubbleday**
Treasurer 1/16/2023
______________________
Date
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Registered Charity No: 297330
# **Crabtree Schools’ Parents’ Association**
# **Notes to the Accounts for the year ended 31 July 2022**
## **1. Accounting policies**
The accounts have been prepared on the receipts and payments basis in compliance with the legal requirements.
Funds raised and general donations are allocated and made available to the schools in the following ratios in proportion to the number of classes:
Junior school: 4 sevenths Infant school: 3 sevenths
Donations for specific use are allocated to the relevant school and recorded in restricted reserves. Events that are run specifically to raise funds for the toilet refurbishment are allocated to the Toilet Refurbishment reserve.
## **2. Analysis of income and expenditure for the year ended 31 July 2022**
|Fireworks display
Summer Ball
Summer Fayre
Sale of school uniforms
Christmas Fayre
Cinema Nights
Comedy Night
Other small fundraisers
Miscellaneous
General Donations
Toilet donations
Sponsored bike ride
Sponsored run (toilet fundraiser)
Interest receivable on cash balances
Management and administration
expenses (note 3)
Net receipts/payments for the year|2021/22|2020/21|
|---|---|---|
|||Net
income
£
-
-
4,628
230
3,415
-
-
2,412
9
1,147
-
8,981
10,719|
||69,663
(28,363)
41,300
3
-
3
-
(128)
(128)|31,541
-
(123)|
||69,666
(28,491)
41,174|31,421|
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## **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
## **Notes to the Accounts for the year ended 31 July 2022 (cont’d)**
|**3.**
**Management and administration expenses**
2021/22
£
Parentkind membership
128
128
**4.**
**Analysis of funds spent by schools**
Unrestricted reserves:
Infants
Juniors
£
£
Phonics and reading equipment
3,843
-
3,843
-
Toilet refurbishments:
Total
£
Year 5 and 6 boys toilet block
13,762
Year 3 Cedar toilets
8,970
22,732
**5.**
**Debtors and prepayments**
2021/22
£
Money due from Go Fund Me
2,192
Prepayment to Ticket tailor
185
Fireworks deposit
1,101
3,478||2020/21
£
123
123
Total
£
3,843|
|---|---|---|
||||
||
||
|||
3,843|
|||2020/21
£
8,137
-
300
8,437|
||||
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## **Crabtree Schools’ Parents’ Association**
Registered Charity No: 297330
## **Notes to the Accounts for the year ended 31 July 2022 (cont’d)**
## **6. Creditors and accruals**
|Sundry creditor|2021/22
£
(86)|2020/21
£
(150)|
|---|---|---|
## **7. Funds committed but not spent at 31 July 2022**
Funds committed and not spent consist of £12,000 for the Infants School and £11,000 for the Junior School.
For the Infants School the funds are committed to Chromebooks (£4,000) and towards a new outside classroom (£8,000). For the Junior School the funds are committed for IT equipment (£2,000), Chromebooks (£7,000) and field play equipment (£2,000).
## **8. Analysis of funds by school**
|Unrestricted funds as at 1 August 2021
Income raised during the year *
Funds spent by the schools during the year
Unrestricted funds as at 31 July 2022
Add reserves held for general funding
Add reserves held for toilet refurbishments
Total funds and reserves at 31 July 2022|Infants||Juniors||Total|
|---|---|---|---|---|---|
||£||£||£|
||7,412||3,532||10,944|
||11,744||15,658||27,402|
||(3,843)||-||(3,843)|
||15,313||19,191||34,503|
|||||||
||1,500||2,000||3,500|
||||||1,759|
|||||||
||||||39,762|
* excludes income of £13,772 which was allocated to the Toilet Refurbishment project.
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