EASTCOMBE SCOUT & GUIDE GROUP IgrtT Scouts ".SIW16tIlT qUOiEJ TO nOtTsiieinimD6 13 DI bnE vtigqoiq .2n( .'t+.Trwue Ilubs iartlo bns 278bs911o fvwnliLnJ97 9fll ni pnilai8eA Trustees, Annual Re ort for the Year Endin 2024 31 December loitrK)J l£nielnl Aa. Isn791ni ID zmgJ42 61q ni 26rt qu0 keim18n916m 12niEgB &inFIu226 8ld6ngeE81 Bfrry6q116 101 egiio18nQl 9VO) ?al Reference and Administration Details Charity Name: Eastcombe Scouts & Guides Charty No: Charitls Principal Address: 23 Sibree Close. Bussage, Stroud, Glos, GL6 8DB sido 9flT Name Mrs D Litchfield...................................... 297238 a9iJivtl3A bnfj eavits9 do TRUSTEES.. Ex-officio - CHAIRMAN........ SECRETARY.. .. TREASURER...................... GROUP SCOUT LEADER.. GROUP GUIDE LEADER.................... TRUSTEE.................................................. intment MrA. Dendy.. Mr D Lodwbg...... Mrs S Dalby........................................... Mr K Walker........................................... .Jwl Structure Governance And Mana ement 6Y8 ffi8 Jllduq 77moJ yln6rta 9rtJ 2J98m quoia 9dT s trusts 95iJi? lo lfvJmn8vts6 9rt1 bnE noiIEoub9 lo In8Mn6vbS The Group's goveming documents a those of The Scout Association and The Guide Association. They consist of a Royal Charters, which in tum gives authority to the Bye rfaA Laws of the Associations and The Policy. Organisation and Rules of The Scout Association and The Guiding Manual. Descri tion of the cha ' ma XI tAuoJ lud The Group is a twst established under its rules that are defined in its constitution. tqqU The Trustees are appointed in accordan with the Policy. Organisation and Rules of The Scout Association and The Guiding Manual. The Group Executive Committee, the members of which are the 'Charty Trustees, of the Scout & Guide Group, which is an educational charity, Manages the Group. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity ryio) Commission as appropriate. .trn&xv b9n18M Ingmlnioqq6 8kn6191 This Group Executive Committee exists to support the Group Scout Leader and the Group Guide Leader in meeting the responsibilities of their appointments and is responsible for: -' VWI%VFII¥VI 7 I11 GrJp S)JJl Leth. D Lctho 07968 05 chm.. Mrs D Lihfhl 07776237459 Le&Jer. Mts S Ddby 07528 216886 Treaww. 07733241542
38M08A3 The rnaintenance of Group propety, The raising of funds and the administration of Group finan. The insurance of persons. property and equipmenL Group public occasions., Assisting in the recruitment of leaders and other adutt supporL Appointing any sub commFttees that may be required; Appointing Group Administrators and AJvisorJ other than those who are ele(ed. 2Juo UIT Risk and Intemal Corrtrol The group has in pla systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. . i ivvi fil IFJI I Ob"ectives and Activities 8£sTes ."oM vliiBrl The objectives of the group are as for units of The S(x)ut Association and The Guide Association. The Aim of The Group is to promote the development of young people in achieving their full physical, intellectual. social and spiritual potentials, as indFviduals, as responsible citizens and as members of their local national and intemational communities. The method of achieving the Aims of the Associations is by providing an enjoyable and attractive scheme of progressive training. based on the ScoLrt and Guide Promises and Laws and guided by adult leadership. I vVG Yvvnc) ..vdlBa 2 2)PA 4(IAI 14nll11 ql 1051a The Group continues to attract a high number of youth members and all sections are J54T running close to capacty or have a waiting list. Public Benefft Statement The Group meets the Charity Commtssion's public benefft criteria under both the advancement of education and the advanment of citizenship or communty development headings. 9 g(rr k) Se0 ajn JJob pnim: quo gdT Achievements and Performance .9616Y05IS 10 lelen Y9flT .noitsi3oe2A The Group has maintained and improved the faalities provKled for the use of the sections but could benefft from greater participation of parents in the running of sections and the support of the execuiive commtttee. In particular the main hall electrical heating has b&n replaced by heat pump air conditioning system and the kitchen refurbished. The hire of hall by regular hirers and private functions and income from Gift Aid continue to be vital to the main sources of income that support the running of the hall. The Group Annual General Meeting was heSd at the Group Headquarters on 25th November 2024 at which the Section Reports were receNed and the Parents Support Commtttee Accounts for 2023 were adopted. The Chair was appointed by the Group Scout & Guide Leaders and the remaining Trustees were reappointed at the meeting. The Secretarfs appointment remained vacant Financial Review a 8rf1 hoqque OJ ixg 99th'mmo? s41ju] quffla 8id Financial Perfomance 2ln9mJnioqq6 li9rtJ lo 8g1jiiidi2noq 8rtJ pnib9m ni Trb68J 9biu -9dT Gro¥1 S(#yJtLe. D Lthlg 07968 05 Channan.. Mts D Lttthf*lJ 07TT6fJ7459 l>wp Leajer. Mr5 S 07528 216886 ¥CPl Treasurtr. A Cwty07733241542
The accounts have bn drawn up on the reIpts and payments basis, which is consistent with the previous year and show a deficit on the year of £17016.37. The deficit is mainly due to the installation of a new air conditioning system for the main hall and the refuTbishment of the kitchen. The Groups assets including funds held by sections stood at £28038.07 at the year end. Reseprfes Poli The Group's policy on reserves is to hokl sufftient sOurceS to continue the charitable activities of the group should income and fundraising acttvities fall short. The Group Executive Committee considers thal Yhe Group" (excluding section funds) should hold sum equivalent to at least 6 months running cyjsts of circa £16000 per year. The Group held cash assets of approximately £16679.27 agalnst this at yearnd. This is above the level required for operating expenses and is due to reipt of Local Restriction Support Grants. The TTUStees are considering a number of projects to update the facilities using the excess funds. However this amount includes £3208.75 ear marked for support of all members of the Group to assist with the cost of attending Jamborees, Special Camps, Expeditions and other events or activities and £2355.98 of closed section funds that is held to fund new sections. As always there is some excess over the desired reserves due to the accumulation of funds during the year to Servi the panent of Capitation fees early in the folk)wing calendar year.. Investment Poli The Group does not have sufficient funds to invest in longer-tenn investments. The Group has therefore adopted a risk adverse strategy to the invesbnent of its funds. All funds are hekl in cash using only mainstrearn Declaration The trustees declare that they have approved the trust. report above. Sbgne(l on behalf of chariiys trustees on 11th June 2025 Signatures Full names David James L(y Sarah Louise Dalby AntlK>ny Charles DerKIy Position Group Scout Leader Group Guide Leader Treasurer Group Scout LaJor.' D 07968 05mI9 Charman.. Mrs D Liichfiebj 07776237459 Le•J¥. S DbY 07528 216886 Treaww. A 077332412
Eastcombe Scouts & Guides Group (Charity No 297238) Receipts and Payments Account ¥•£OS Year end date esos For th• yoar 011011x124 To 31112r2024 Receipts and Payments 2024 2023 UnreStrlct fund8 t£.èpi Recelpts 11749.78 7,66150 8.9S7.SO 4.8x85 5.792.28 1.125.00 GfftAid Im37 1286.91 597.$0 Gw Mlr$Ip Fa(Rethl 1,SSB. Sub trtal 11.190 Oubrgs 1210.16 377.50 3.374. 1,731.94 4149A4 Fundro181rwa Igrossl 140 t(rt 18.00 Hall I[e 347.12 S.344.10 SL¥)Ut Unit5 t*d &no. 4.Ofll.(k) flXT.12 1W09 Bank & Scdaty Srrter&81 .. S>t0 . 2Y.671.9 27M1 txo t Page 1 of 3
{8£STe yJi16 ) quoia 29biua 8 eluo?2 9dfflo?le63 Jnuo??A eln9fnysq bn6 ajq - 2024 2023 Unrntrf¢t•d funds Unr•strlcted funds soglIt gosli10 Premi885 Telephw2 & 8nJt 3ZS.16 11&33 124A6 EkL#ritity8Tr1 Gas 1.5&174 In5uThrK 1A52.30 I.9.13 1Q606AO 195029 Sub toial Grnnts Grants 1flJ.fMJ Sub i(al IXJ)O Actfvitles Genèral 8.766.16 3.628.19 Cam 629.54 6.659.54 97T.60 616.62 547.10 1725.n I..22 strAal 1.390.rJ) 4>) Sag) TraTh 115.(K* 32.97 11.24 3.700.88 9M11.1S Sub tolal 73624 Fundrawng exp•n80s 28 Sub irtal 47.119 3198162.. rotslpaym•nts 47.119.99 31ffi61 -17016. 4291. C•sh funth la•t ye•r•nd Cash funds Ihls Yr0nd 49316.1 28.OXO 440 IAloT Consolpaabj Rew9 aThJ PI>fftts NoAt3)24 JW0)¥11(fjq bns tttyO> P4• 2 fA 3
Statement of assets and liabilities at the end of the year 318t O•c 2024 31st Doc 2023 Unrestrlcted funds Cuh fund8 13,989A1 10,747.05 Bgnk depwtacrnm 14.02&04 29294.39 13. Trfal funds 28,038.07 46.054.44 other monetary at4 Tax IWjralrn Sub total Inv•8tm•nt a88•ts Lano anrt t#JiaIr &Jb t1 0.1x1 8,0(Ki.00 Ll•bll]tl•s Lo8n- detsil Othr 1th1"e$ Sub t(Aal Contlngeirt Ilabllltt¢• and futurn obllgatlonB: None The above r•celpts and paym•nts account and •tat•M ofawl• •nd Il•blllll•s were apwoved by th• Trtty on 11th Jun• 2025 and 8lgned on thelr half by DJL Sc*yJt Leader SLDa Grou Guhle Leader Treasurer P483of3
Independent Examlnerfs Report to the Trustaes of the EASTCOMBE SCOUTS AND GUIDES GROUP I report on the accounts of the Group for the year ended 31 December 2024. comprise the Ripts and Payments Acc£)unt the Ststement off Assets and Liabilities and related not Thts rewt 1$ made to the tmstees in X¢Orda with Se(liMs 145 of the Charblies Act 2011. My work has been undertaken so that I Mh1 stste to the chari$ trustees those matters l am u1rAJ to state to them in an Independent Examineffs report and for no other purFrf)se. To the fvllest extsnt pemirtted by law, I do not accept or assume responsibilty to anyone other than the chanty and the charivs trustees for my examination work. Respethe RMpon8lbllltles of TnMtee• and Examlner The Group's trustses ar8 responsibl& for the prepardtion of the aco)unts. They consider that an audit is not required fr>r thi$ year (under Se¢th)n 144 of the Charrt]es kt 2011 (the chare5 Pd)) and that an independent examinatb)n is needed. It 18 my respjnsibilty to.. Examine the accounts (under Sethn 145 the Charitss Pd): To folknw the FKwedures lakj In tre Gerwal tIred gPrfen by the Clwrlty Commlssk)ners (under SeCn 14515) (b) of the Charities and B18 of Ind•p•nd•nt Examlneffs r•port examination vras carried Ixrt in x()fd Tith the General Directi$ gNen ty the Charity Commissioners. An examination includes a revp4V of the acc(yJnting reo)rds kept by the Group and a compari50n of the accounts present&J Vth those records. It also indude5 considerdtFon of any unusual items or dtsclosures in the a¢¢ounts, and seeking expknations from as trustees con¢eming any such matters. The procedures undertaken do rnt provile all the evidence that vKMJld required in an audit, and consequenly I do not express an audit opintrjn on the gpm by the attounts. Indèpgndent Examlnrfs •latem In connection my ey3minati, no matter has o)m8 to my atterikn: 1. gives me reasonabk cause to bdieve that in any material respect ts requiremants lo keep acLounting reconts in accordance ith Sect)n 130 of the Charrti8s Act"arKI reqUIrneAts of the 1993 * have not Ixen me( or 2. To vthich, in my opinion. attention Shk1 be in rder to enle a proper understanding of the Qualffication: .......................................................................... ............ ... L i 2-%)%-5 LT71)0006