EASTCOMBE
SCOUT & GUIDE GROUP
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Scouts
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Trustees, Annual Re
ort for the Year Endin
2024
31 December
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Reference and Administration Details
Charity Name:
Eastcombe Scouts & Guides
Charty No:
Charitls Principal Address: 23 Sibree Close. Bussage, Stroud, Glos, GL6 8DB sido 9flT
Name
Mrs D Litchfield......................................
297238
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TRUSTEES.. Ex-officio -
CHAIRMAN........
SECRETARY.. ..
TREASURER......................
GROUP SCOUT LEADER..
GROUP GUIDE LEADER....................
TRUSTEE..................................................
intment
MrA. Dendy..
Mr D Lodwbg......
Mrs S Dalby...........................................
Mr K Walker...........................................
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Structure Governance And Mana
ement
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The Group's goveming documents a￿ those of The Scout Association and The Guide
Association. They consist of a Royal Charters, which in tum gives authority to the Bye rfaA
Laws of the Associations and The Policy. Organisation and Rules of The Scout
Association and The Guiding Manual.
Descri
tion of the cha '
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The Group is a twst established under its rules that are defined in its constitution. t￿qqU
The Trustees are appointed in accordan￿ with the Policy. Organisation and Rules of The
Scout Association and The Guiding Manual.
The Group Executive Committee, the members of which are the 'Charty Trustees, of the
Scout & Guide Group, which is an educational charity, Manages the Group. As charity
trustees they are responsible for complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and making retums to the Charity ryio)
Commission as appropriate.
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This Group Executive Committee exists to support the Group Scout Leader and the Group
Guide Leader in meeting the responsibilities of their appointments and is responsible for: -'
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Gr￿Jp S)JJl Leth. D Lctho 07968 05
ch*m￿.. Mrs D Lih*f*hl 07776237459
Le&Jer. Mts S Ddby 07528 216886
Treaww. 07733241542

38M0￿8A3
The rnaintenance of Group propety,
The raising of funds and the administration of Group finan￿.
The insurance of persons. property and equipmenL
Group public occasions.,
Assisting in the recruitment of leaders and other adutt supporL
Appointing any sub commFttees that may be required;
Appointing Group Administrators and AJvisorJ other than those who are ele(￿ed.
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Risk and Intemal Corrtrol
The group has in pla￿ systems of intemal controls that are designed to provide
reasonable assurance against material mismanagement or loss; these include 2
signatories for all payments and comprehensive insurance policies to ensure that insurable
risks are covered.
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Ob"ectives and Activities
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The objectives of the group are as for units of The S(x)ut Association and The Guide
Association.
The Aim of The Group is to promote the development of young people in achieving their
full physical, intellectual. social and spiritual potentials, as indFviduals, as responsible
citizens and as members of their local national and intemational communities. The method
of achieving the Aims of the Associations is by providing an enjoyable and attractive
scheme of progressive training. based on the ScoLrt and Guide Promises and Laws and
guided by adult leadership.
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The Group continues to attract a high number of youth members and all sections are J54T
running close to capacty or have a waiting list.
Public Benefft Statement
The Group meets the Charity Commtssion's public benefft criteria under both the
advancement of education and the advan￿ment of citizenship or communty development
headings.
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Achievements and Performance .￿9￿6￿￿16Y05IS 10 lelen￿ Y9flT .noitsi3oe2A
The Group has maintained and improved the faalities provKled for the use of the sections
but could benefft from greater participation of parents in the running of sections and the
support of the execuiive commtttee. In particular the main hall electrical heating has b&n
replaced by heat pump air conditioning system and the kitchen refurbished.
The hire of hall by regular hirers and private functions and income from Gift Aid continue to
be vital to the main sources of income that support the running of the hall.
The Group Annual General Meeting was heSd at the Group Headquarters on 25th
November 2024 at which the Section Reports were receNed and the Parents Support
Commtttee Accounts for 2023 were adopted. The Chair was appointed by the Group Scout
& Guide Leaders and the remaining Trustees were reappointed at the meeting. The
Secretarfs appointment remained vacant
Financial Review
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Financial Perfomance
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Gro¥1 S(#yJtLe*. D Lthlg 07968 05
Channan.. Mts D Lttthf*lJ 07TT6fJ7459
l>wp Leajer. Mr5 S 07528 216886
¥CPl Treasurtr. A Cwty07733241542

The accounts have b￿n drawn up on the re￿Ipts and payments basis, which is
consistent with the previous year and show a deficit on the year of £17016.37. The deficit
is mainly due to the installation of a new air conditioning system for the main hall and the
refuTbishment of the kitchen. The Groups assets including funds held by sections stood at
£28038.07 at the year end.
Reseprfes Poli
The Group's policy on reserves is to hokl sufftient ￿sOurceS to continue the charitable
activities of the group should income and fundraising acttvities fall short. The Group
Executive Committee considers thal Yhe Group" (excluding section funds) should hold
sum equivalent to at least 6 months running cyjsts of circa £16000 per year.
The Group held cash assets of approximately £16679.27 agalnst this at year*nd. This is
above the level required for operating expenses and is due to re￿ipt of Local Restriction
Support Grants. The TTUStees are considering a number of projects to update the facilities
using the excess funds. However this amount includes £3208.75 ear marked for support of
all members of the Group to assist with the cost of attending Jamborees, Special Camps,
Expeditions and other events or activities and £2355.98 of closed section funds that is held
to fund new sections. As always there is some excess over the desired reserves due to the
accumulation of funds during the year to Servi￿ the pa￿nent of Capitation fees early in
the folk)wing calendar year..
Investment Poli
The Group does not have sufficient funds to invest in longer-tenn investments. The Group
has therefore adopted a risk adverse strategy to the invesbnent of its funds. All funds are
hekl in cash using only mainstrearn
Declaration
The trustees declare that they have approved the trust￿. report above.
Sbgne(l on behalf of chariiys trustees on 11th June 2025
Signatures
Full names
David James L(y
Sarah Louise Dalby
AntlK>ny Charles DerKIy
Position
Group Scout Leader
Group Guide Leader
Treasurer
Group Scout La*Jor.' D 07968 05￿mI9
Charman.. Mrs D Liichfiebj 07776237459
Le•J¥. S D￿bY 07528 216886
Treaww. A 07733241￿2

Eastcombe Scouts & Guides Group (Charity No 297238)
Receipts and Payments Account
¥•£OS
Year end date
esos
For th• yoar
011011x124
To
31112r2024
Receipts and Payments
2024
2023
UnreStrlct￿ fund8
t£.èpi
Recelpts
11749.78
7,66150
8.9S7.SO
4.8x85
5.792.28
1.125.00
GfftAid
Im37
1286.91
597.$0
Gw M￿l￿r$I￿p Fa*(Reth￿l
1,SSB.
Sub trtal
11.190
Oubrgs
1210.16
377.50
3.374.
1,731.94
4149A4
Fundro181rwa Igrossl
140
t(rt*
18.00
Hall I￿[e
347.12
S.344.10
SL¥)Ut Unit5 t*d
&no.
4.Ofll.(k)
flXT.12
1W09
Bank & Scdaty Srrter&81
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. 2Y.671.9
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2024
2023
Unrntrf¢t•d funds Unr•strlcted funds
sog￿lIt
gosli￿10
Premi885
Telephw2 & 8n*Jt
3ZS.16
11&33
124A6
EkL#ritity8Tr1 Gas
1.5&174
In5uThrK*
1A52.30
I.￿9.13
1Q606AO
195029
Sub toial
Grnnts
Grants
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Sub i(*al
IX*J)O
Actfvitles
Genèral
8.766.16
3.628.19
Cam
629.54
6.659.54
97T.60
616.62
547.10
1725.n
I.￿.22
s￿trAal
1.390.rJ)
4>)
Sag)
TraTh
115.(K*
32.97
1￿1.24
3.700.88
9M11.1S
Sub tolal
7￿3624
Fundrawng exp•n80s
28
Sub irtal
47.119
3198162..
rotslpaym•nts
47.119.99
31ffi61
-17016.
4291.
C•sh funth la•t ye•r•nd
Cash funds Ihls Y￿r0nd
49316.1
28.OXO
440
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Consolpaabj Re￿w9￿ aThJ PI>fft￿ts No￿At3)24
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Statement of assets and liabilities at the end of the year
318t O•c 2024
31st Doc 2023
Unrestrlcted funds
Cuh fund8
13,989A1
10,747.05
Bgnk depwtacrnm
14.02&04
29294.39
13.
Trfal funds
28,038.07
46.054.44
other monetary a￿t4
Tax
IWjr￿￿alrn
Sub total
Inv•8tm•nt a88•ts
Lano anrt t#Ji￿aIr
&Jb t￿1
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8,0(Ki.00
Ll•bll]tl•s
Lo8n- detsil
Othr 1th1￿"e$
Sub t(Aal
Contlngeirt Ilabllltt¢• and futurn obllgatlonB: None
The above r•celpts and paym•nts account and •tat•M￿ ofawl• •nd Il•blllll•s were apwoved by th• Tr￿t￿ty
on 11th Jun• 2025 and 8lgned on thelr ￿half by
DJL
Sc*yJt Leader
SLDa
Grou
Guhle Leader
Treasurer
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Independent Examlnerfs Report to the Trustaes of the
EASTCOMBE SCOUTS AND GUIDES GROUP
I report on the accounts of the Group for the year ended 31 December 2024. comprise the R￿ipts
and Payments Acc£)unt the Ststement off Assets and Liabilities and related not
Thts rewt 1$ made to the tmstees in X¢Orda￿ with Se(liMs 145 of the Charblies Act 2011. My work
has been undertaken so that I M￿h1 stste to the chari￿$ trustees those matters l am ￿u1r￿AJ to state to them
in an Independent Examineffs report and for no other purFrf)se. To the fvllest extsnt pemirtted by law, I do not
accept or assume responsibilty to anyone other than the chanty and the charivs trustees for my examination
work.
Respethe RMpon8lbllltles of TnMtee• and Examlner
The Group's trustses ar8 responsibl& for the prepardtion of the aco)unts. They consider that an audit is not
required fr>r thi$ year (under Se¢th)n 144 of the Charrt]es kt 2011 (the char￿e5 Pd)) and that an independent
examinatb)n is needed.
It 18 my respjnsibilty to..
Examine the accounts (under Sethn 145 the Charitss Pd):
To folknw the FKwedures lakj In tre Gerwal tIred￿ gPrfen by the Clwrlty Commlssk)ners (under
SeC￿n 14515) (b) of the Charities and
B￿18 of Ind•p•nd•nt Examlneffs r•port
examination vras carried Ixrt in *x()fd￿ T*ith the General Directi￿$ gNen ty the Charity
Commissioners. An examination includes a revp4V of the acc(yJnting reo)rds kept by the Group and a
compari50n of the accounts present&J V￿th those records. It also indude5 considerdtFon of any unusual items
or dtsclosures in the a¢¢ounts, and seeking expknations from as trustees con¢eming any such matters.
The procedures undertaken do rnt provile all the evidence that vKMJld required in an audit, and
consequenly I do not express an audit opintrjn on the gpm by the attounts.
Indèpgndent Examlnrfs •latem
In connection my ey3minati￿, no matter has o)m8 to my atterikn:
1. gives me reasonabk cause to bdieve that in any material respect ts requiremants
lo keep acLounting reconts in accordance *ith Sect*)n 130 of the Charrti8s Act"arKI
reqUI￿rneAts of the 1993 *
have not Ixen me( or
2. To vthich, in my opinion. attention Sh￿k1 be in r*der to en*le a proper understanding of the
Qualffication: .......................................................................... ............ ...
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