EASTCOMBE SCOUT & GUIDE GROUP Scouts Girlwldlng Trustees, Annual Re ort for the Year Endin 2023 31° December Reference and Administration Details Charity Name.. Eastcombe Scouts & Guides Charity No: 297238 Charity's Principal Address.. 23 Sibree Close, Bussage, Stroud, Glos, GL6 8DB TRUSTEES.. Ex-officio ointment CHAIRMAN.................................................. SECRETARY............................................... TREASURER............................................... GROUP SCOUT LEADER........................... GROUP GUIDE LEADER............................ TRUSTEE.................................................... Name Mrs D Litchfield...................................... Miss E Powell........................................ MrA. Dendy............................. ............ Mr D Lodwig.......................................... Mrs S Dalby........................................... Mr Kwalker....................... Structure Governance And Mana ement Descri tion of the chari 's trusts The Group's governing documents are those of The Scout Association and The Guide Association. They consist of a Royal Charters, which in turn gives authority to the Bye Laws of the Associations and The Policy, Organisation and Rules of The Scout Association and The Guiding Manual. The Group is a trust established under its rules that are defined in tts constitution. The Trustees are appointed in accordan with the Policy, organisats.on and Rules of The Scout Association and The Guiding Manual. The Group Executive Committee, the members of which are the 'Charity Trustees, of the Scout & Guide Group, which is an educational charty, manages the Group. As charrty trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. This Group Executive Committee exists to support the Group Scout Leader and the Group Guide Leader in meeting the responsibilities of their appointments and is responsible for: Group Scout Leader D LtyJwvJ 07968 059009 Chairman.. Mrs D Lrtchfield 07776237459 Group Leaw. Mrs S Daby 07528 216886 Tasurer.. A Dendy 07733241542
The rna1ntenan of Group property. The raising of funds and the administration of Group finance., The insurance of persons, propety and equipment.. Group public occasions" Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required., Appointing Group Administrators and Advisors other than those who are elected. Risk and Internal Control The group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Ob'ectives and Activities The objectives of the group are as for units of The Scout Association and The Guide Association. The Aim of The Group is to promote the development of young people in achieving their full physical, inteSlectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aims of the Associations is by providing an enjoyable and attractive scheme of progressive training, based on the Scout and Guide Promises and Laws and guided by adult leadership. The Group continues to attract a high number of youth members and all sections are running close to capacity or have a warting Sist. Public Benefit Statement The Group meets the Charity Commission's public benefft criteria under both the advancement of education and the advancement of citizenship or communrty development headings. Achievements and Perfonnance The Group has maintained and improved the facilities provided for the use of the sections but could benefit from greater participation of parents in the running of sections and the support of the executive committee. The Group held a very successful Group Camp at Penn Wood Scouting Centre over the weekend of 19th to 21 st May which was attended by nearly 100 members from all sections of The Group. The camp was signfficantly subsidised by The Group and supported by Grants from the Chalford and Bisley Parish Councils. The Eastcombe Guides section has been formerly removed from The Group and it's account closed. The hire of hall by regular hirers and private functions increased by approximately 250/0 over the year substantially adding to the Groups income. Gift Aid increased by nearly 80 % reflecting the return to a full year of Guiding & Scouting activities following the Covid Pandemic. The Group Annual General Meeting was held at the Group Headquarters on 17th October 2023 at which the Section Reports were received and the Parents Support Committee Accounts for 2022 were adopted. The Chair and Secretsry's appointments that were Group ul Le>der: D L¢)thg 07968 059009 Chairrn8n". Mr5 0 ld)eld 07776237459 GTWP Guth Le&tr. Mrs S tHby 07528 216886 Treasuw A. Dendy 07733241542
vacant at the previous AGM yre confimed and remaining Trustees were reappointed at the meeting. Financial Review Financial Performance The accounts have been dravm up on the reiptS and payments basis, which is consistent with the previous year and show a defictt on the year of £4291.72 The deficit is mainly due to the Group Camp Subsidy and some section reducing their assets by providing activity and camping programmes. The Groups assets stood at £45054.44 at the year end. Reserves Polic The Group's policy on reserves is to hold sufficient reSoUrS to continue the charstable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that 'The Group" should hold a sum equivalent to at least 6 months running costs of circa £10000 per yFar. The Group held cash assets of approximately 054.44 against this at year*nd. This is above the level required for operating expense and is due to receipt of Local Restriction Support Grants. The Trustees are considering using the eXs$ funds to update the Main Hall Heating and install Solar panel to reduce electricrty consumption and to Refurbish the Kitchen. However this amount includes £3658.75 ear marked for support of all members of the Group to assist with the cost of attending Jamborees, Special Camps, Expeditions and other events or activities. As always there is some excess over the desired reserves due to the accumulation of funds during the year to service the payment of Capitation fees eafly in the following calendar year.. The Scout Association Short Term Charty Deposit account was closed by the Scout Association during the year and deposited funds were transferred lo The Charity Bank. Investment Poli The Group does not have sufficient funds to invest in longer-tem investments. The Group has therefore adopted a risk adverse strategy to the investment of its funds. All funds are held in cash using only mainstream Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees on 19th August 2024 I Signatures kn-, David James Lodwig Full names Sarah Louise Dalby Anthony Charles Dendy Position Group Scout Leader Group Guide Leader Treasurer Gr¢JJp knut Leader.. D Lodw 07968 059(K19 Chaimpn. Mrs D kntd)field 07776237459 Group Leader.. Mrs S DbY 07528 216886 Tre05urer'. L D8ndy 07733241542
Eastcombe Scouts & Guides Group (Charity No 297238) Receipts and Payments Account Forthe year 0110112023 To 3111W2023 Receipts and Payments 2023 2022 Unrestrlcted funds Unre8trlct8d fund8 Recelpts DorÈ8tion$. 1¢ga¢i•s a1 similar inco Membership wtCriPbtYIS 11749.78 10,713.57 Less erershIpstpttts)Y pa OD INabonaVCntyItr1Q) Net membership sUbp}5 telain 6.957.50 5.806.00 S.792.28 4,907.57 1.125.00 3,512.04 2.286.91 1.265.68 CaptstiC RendS frorn GrOu>J tisrrK Group Mernterthp Fees(R¥¥¥J ty Gruup} 597.$0 1,394.00 Sub tolal 11.155.69 11.511.19 Grants MaimenenaGe grant otrgraN5 300.00 Sub total 3fyJ.00 A¢tlvlti•s Outsngs 377.$0 3.$40.C 1,.06 General 1,731.94 228.00 Sub total SM49.44 1.792.56 Fundraising (gross) OU)erfundraIr acbvthes 138.17 Sub total 13B.f7 Sundory R8C8iPt8 Badge, eic lB. 39.00 Hall Hire Irwne 5J14.10 4J81. S1 Units Ca¢¥tsn GP I10.) MssllartyJ5 2.741.51 Sub total 10.¢15&09 7,16141 Investment Incom• Bsnk & Building Socth interest 768.6B The SwJtAsxknn Clwrity DerKi>tPmx 92.87 er InYe5trnent Incon Sub total 92.87 Total Grtsss Income 27.671. 20.997.20 A550t and In¥8s¢men¢ sal•s. •t¢. Total recw'pts 27MI. 997.2 Consolhlatsd Reyts and Payments knunt 2023 Pagelof3
2023 Unrestrltted funds 2022 UnTestrbcted funds Pa ments Premlses & BroadLYr 325.1$ 124.46 87.09 Electhcity and Gas 1,$80.74 1.642.00 lk8utsn t..13 1.597.S9 Mainwance Repairn and Renexals 1950.29 4375.93 ImprovemAnts 1.021.88 Rent Sub totsl 7MII. 6,992.61 GTrnts Grants 150.NJ 300.00 3(K¢.00 Sub total 150.00 Activit6e5 General 3.62B.19 1,651.98 913.TT Camps 6.659.$4 6TT.47 Outsngs EquipthnI Consumayes & Caytsl Purch8se of Badges 1.535.24 1,921.22 1,517.96 Hall Hire Sub totsl 6,3X29 Sundry Payments Group Membership FeeslP¥d by Se&iLs ta Grp> PJrninistratiW & Estalsment E¥Fenses C8fAtabM RefiJnd5 10 Sectws Scout Units catttn to Distrbxfrrth Grwp 1.390.IX) 1.042.19 5x50 3,965.fP) Traifiin9 32.97 MisrÉll8rwus Paym8nts 3.7rpJ.88 9.611.15 Sub totsl 1W.79 Fundraislng expenses fvndtaisng ())Sts 22.18 Sub tcrtal 22.18 Total Gmss Expenditure 31.983.62 15.193.87 A8•et and Inw$tm•nt purcha8eB, •1¢. Total payments 31.963.62 15.193.87 Net of receIpt(paYments) Cash funds l•$t year end Cash funds thls year Md 4291. 5803.3 49.346.1 43,$42.8 49,346.1 45.054. Consolklaied Ripts and Paryts Attount 2023 Page2of3
Statement of assets and liabilities at the end of the year 31st Dec 2023 31st D9¢ 2022 Unresthcted funds Unrestrlcted fisnds Cash fundg Bank rreTht attoun 15,747.OS 21,875.04 Bank aewgl acts)unts 29,2YI.39 8uildiry swety accoun 27.$86.62 CashlFioats 13.00 Total cash 45,054.44 49,310.16 Othar monètary ass•ts Tax d81m Oebts duefw the crtY1AroDl$lrirIm In5uranGe Glaim Sub total Inveslment a880ts InveskneDt praperty. dwal Quoted Investments Otherinve5trTW)ts- detsi Sub total Non monetary aets for ¢tt¥rlty$ us• adge slwk Shop stock Other stctk land an¢ buildirvJs hDknK vehides tir¥J equipmo>it fvrThtyre etc 6,CW.00 8,000.00 Sub total 6.(#)O.00 6.000.00 Llabllrtiès A¢n not Y paxl Exr£n8es Irur¢d Iwxwy sUbscripbs fthyei pwd Lo2n- detail Otr*r liabilibe5 Sub total Total Net Assets £45,054. £49,346.1 Contlngfynt Ilabllltles and fuiur• obllgatlons: None The above receipts and payments accourrt and ¥latemerrt of assets and liabllltles were approved by Trust• on 19th Augu¥t 2024 and signed on thgir behalf by Si nature Print Name D J Lothli Grou Scout Leader SLOal Grou Guide Leader ACDen Treasurer ConsolKlated Receipts and Payments knouni 2023 Page3of3
Ind•pendent Examin•rfs Report to th• Trustees of the EASTCOMBE SCOUTS AND GUIDES GROUP I port on trte accounts of the Group for the year ended 31 December 2023, which comprise Ihe Receipts and Payments Account, the Statement off Assets and Liabilrties and related notes. This reFQrt is made sOty to the trustees in accordan with StiOns 145 of the Charities Act 2011. My work has been undertaken so that I miqht stste to the charitys trustees those matters l am required to stste to them in an Independent Examinerfs report and for no other purpose. To the fvllest extent permitted by law, I do not accept or assume spOnSIbl11ty to anyone other than the charity and the charitys trustees for my examination work. Respgcllve ReSpor1b1l1tleS of Tst$ and Examlner The Group's trustees are responsibte for the preparation of the accounts. They consider that an audit is not required for this year (under secb.on 144 of the Charitses Act 2011 {the Charities A¢t)} and that an independent examination is needed. Itls my responsibilty to= Examine the accounts {under Sectton 145 the Charities Acti.. To follow the procedures kid down in the General Directions given by the Chanty Commfssloners (under Secbon 145 {51 {bl of the Charitres A¢tl', and To stste whether particular matters have come to ry attention. Ba518 of Indepondent Examinoes report My examination was carried out in acD)rdance with the General Directions given by the Charity Commissioners. An examinatton includes a review of the a¢Unts.g records kept by the Group and a comparison of the accounts presented vth those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanats.ons from you as trustees conceming any such matters. The procedures undertaken do not provKle all the evidence that woukl be required in an audit. and consequently I do not express an audit opinion on the vthv gNen by the accounts. Independent Ex•mln•rfs statement In connection my examinatfvan, no matter has ojme to my attention.. 1. Which gives me asonable cause to believe that in any materkgl $FeCt the requirements to keep accounting records in accordance wth Section 130 of the Chaiities Act,'and to prepare accounts whh accord with the nting records and compty with the accounting requirements of the 1993 have not been met.. or 2. To which, in my opinion, attentK)n should be drawn in order to enab a proFer understandlng of the 8ccounts to te reached. Qualification: Address.. Lfioix106