EASTCOMBE
SCOUT & GUIDE GROUP
Scouts
Girlwldlng
Trustees, Annual Re
ort for the Year Endin
2023
31° December
Reference and Administration Details
Charity Name..
Eastcombe Scouts & Guides
Charity No:
297238
Charity's Principal Address.. 23 Sibree Close, Bussage, Stroud, Glos, GL6 8DB
TRUSTEES.. Ex-officio
ointment
CHAIRMAN..................................................
SECRETARY...............................................
TREASURER...............................................
GROUP SCOUT LEADER...........................
GROUP GUIDE LEADER............................
TRUSTEE....................................................
Name
Mrs D Litchfield......................................
Miss E Powell........................................
MrA. Dendy............................. ............
Mr D Lodwig..........................................
Mrs S Dalby...........................................
Mr Kwalker.......................
Structure Governance And Mana
ement
Descri
tion of the chari
's trusts
The Group's governing documents are those of The Scout Association and The Guide
Association. They consist of a Royal Charters, which in turn gives authority to the Bye
Laws of the Associations and The Policy, Organisation and Rules of The Scout
Association and The Guiding Manual.
The Group is a trust established under its rules that are defined in tts constitution.
The Trustees are appointed in accordan￿ with the Policy, organisats.on and Rules of The
Scout Association and The Guiding Manual.
The Group Executive Committee, the members of which are the 'Charity Trustees, of the
Scout & Guide Group, which is an educational charty, manages the Group. As charrty
trustees they are responsible for complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and making retums to the Charity
Commission as appropriate.
This Group Executive Committee exists to support the Group Scout Leader and the Group
Guide Leader in meeting the responsibilities of their appointments and is responsible for:
Group Scout Leader D LtyJwvJ 07968 059009
Chairman.. Mrs D Lrtchfield 07776237459
Group Leaw. Mrs S Daby 07528 216886
T￿asurer.. A Dendy 07733241542

The rna1ntenan￿ of Group property.
The raising of funds and the administration of Group finance.,
The insurance of persons, propety and equipment..
Group public occasions"
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required.,
Appointing Group Administrators and Advisors other than those who are elected.
Risk and Internal Control
The group has in place systems of intemal controls that are designed to provide
reasonable assurance against material mismanagement or loss; these include 2
signatories for all payments and comprehensive insurance policies to ensure that insurable
risks are covered.
Ob'ectives and Activities
The objectives of the group are as for units of The Scout Association and The Guide
Association.
The Aim of The Group is to promote the development of young people in achieving their
full physical, inteSlectual, social and spiritual potentials, as individuals, as responsible
citizens and as members of their local national and international communities. The method
of achieving the Aims of the Associations is by providing an enjoyable and attractive
scheme of progressive training, based on the Scout and Guide Promises and Laws and
guided by adult leadership.
The Group continues to attract a high number of youth members and all sections are
running close to capacity or have a warting Sist.
Public Benefit Statement
The Group meets the Charity Commission's public benefft criteria under both the
advancement of education and the advancement of citizenship or communrty development
headings.
Achievements and Perfonnance
The Group has maintained and improved the facilities provided for the use of the sections
but could benefit from greater participation of parents in the running of sections and the
support of the executive committee.
The Group held a very successful Group Camp at Penn Wood Scouting Centre over the
weekend of 19th to 21 st May which was attended by nearly 100 members from all sections
of The Group. The camp was signfficantly subsidised by The Group and supported by
Grants from the Chalford and Bisley Parish Councils.
The Eastcombe Guides section has been formerly removed from The Group and it's
account closed. The hire of hall by regular hirers and private functions increased by
approximately 250/0 over the year substantially adding to the Groups income. Gift Aid
increased by nearly 80 % reflecting the return to a full year of Guiding & Scouting activities
following the Covid Pandemic.
The Group Annual General Meeting was held at the Group Headquarters on 17th October
2023 at which the Section Reports were received and the Parents Support Committee
Accounts for 2022 were adopted. The Chair and Secretsry's appointments that were
Group ￿ul Le>der: D L¢)th￿g 07968 059009
Chairrn8n". Mr5 0 ￿ld)￿eld 07776237459
GTWP Guth Le&tr. Mrs S tHby 07528 216886
Treasuw A. Dendy 07733241542

vacant at the previous AGM y￿re confimed and remaining Trustees were reappointed at
the meeting.
Financial Review
Financial Performance
The accounts have been dravm up on the re￿iptS and payments basis, which is
consistent with the previous year and show a defictt on the year of £4291.72 The deficit is
mainly due to the Group Camp Subsidy and some section reducing their assets by
providing activity and camping programmes. The Groups assets stood at £45054.44 at the
year end.
Reserves Polic
The Group's policy on reserves is to hold sufficient reSoUr￿S to continue the charstable
activities of the group should income and fundraising activities fall short. The Group
Executive Committee considers that 'The Group" should hold a sum equivalent to at least
6 months running costs of circa £10000 per yFar.
The Group held cash assets of approximately
054.44 against this at year*nd. This is
above the level required for operating expense
and is due to receipt of Local Restriction
Support Grants. The Trustees are considering using the eX￿s$ funds to update the Main
Hall Heating and install Solar panel to reduce electricrty consumption and to Refurbish the
Kitchen.
However this amount includes £3658.75 ear marked for support of all members of the
Group to assist with the cost of attending Jamborees, Special Camps, Expeditions and
other events or activities. As always there is some excess over the desired reserves due to
the accumulation of funds during the year to service the payment of Capitation fees eafly
in the following calendar year..
The Scout Association Short Term Charty Deposit account was closed by the Scout
Association during the year and deposited funds were transferred lo The Charity Bank.
Investment Poli
The Group does not have sufficient funds to invest in longer-tem investments. The Group
has therefore adopted a risk adverse strategy to the investment of its funds. All funds are
held in cash using only mainstream
Declaration
The trustees declare that they have approved the trustees. report above.
Signed on behalf of the charity's trustees on 19th August 2024
I Signatures kn-,
David James Lodwig
Full names
Sarah Louise Dalby
Anthony Charles Dendy
Position
Group Scout Leader
Group Guide Leader
Treasurer
Gr¢JJp knut Leader.. D Lodw 07968 059(K19
Chaimpn. Mrs D kntd)field 07776237459
Group Leader.. Mrs S D￿bY 07528 216886
Tre05urer'. L D8ndy 07733241542

Eastcombe Scouts & Guides Group (Charity No 297238)
Receipts and Payments Account
Forthe year
0110112023
To
3111W2023
Receipts and Payments
2023
2022
Unrestrlcted funds
Unre8trlct8d fund8
Recelpts
DorÈ8tion$. 1¢ga¢i•s a￿1 similar inco
Membership wt*CriPbtYIS
11749.78
10,713.57
Less ￿er￿ershIps￿t*￿pttts)Y pa￿ OD INabonaVC￿ntyI￿￿tr1Q)
Net membership sUb￿p￿￿}5 telain
6.957.50
5.806.00
S.792.28
4,907.57
1.125.00
3,512.04
2.286.91
1.265.68
CaptstiC￿ Re￿ndS frorn GrOu￿>J￿ tisrrK
Group Mernterthp Fees(R*¥¥¥J ty Gruup}
597.$0
1,394.00
Sub tolal
11.155.69
11.511.19
Grants
MaimenenaGe grant
ot￿rgraN5
300.00
Sub total
3fyJ.00
A¢tlvlti•s
Outsngs
377.$0
3.$40.C
1,￿.06
General
1,731.94
228.00
Sub total
SM49.44
1.792.56
Fundraising (gross)
OU)erfundraI￿r￿ acbvthes
138.17
Sub total
13B.f7
Sundory R8C8iPt8
Badge, eic
lB.
39.00
Hall Hire Irwne
5J14.10
4J81.
S￿1 Units Ca¢¥ts￿n G￿P
I￿10.￿)
Mss*llar*tyJ5
2.741.51
Sub total
10.¢15&09
7,16141
Investment Incom•
Bsnk & Building Socth interest
768.6B
The SwJtAsx*knn Clwrity DerKi>tPmx
92.87
er InYe5trnent Incon
Sub total
92.87
Total Grtsss Income
27.671.
20.997.20
A550t and In¥8s¢men¢ sal•s. •t¢.
Total recw'pts
27MI.
997.2
Consolhlatsd Reyts and Payments knunt 2023
Pagelof3

2023
Unrestrltted funds
2022
UnTestrbcted funds
Pa
ments
Premlses
& BroadLYr
325.1$
124.46
87.09
Electhcity and Gas
1,$80.74
1.642.00
l*k8utsn
t.￿.13
1.597.S9
Mainwance Repairn and Renexals
1950.29
4375.93
ImprovemAnts
1.021.88
Rent
Sub totsl
7MII.
6,992.61
GTrnts
Grants
150.NJ
300.00
3(K¢.00
Sub total
150.00
Activit6e5
General
3.62B.19
1,651.98
913.TT
Camps
6.659.$4
6TT.47
Outsngs
Equipth￿nI Consumayes & Caytsl
Purch8se of Badges
1.535.24
1,921.22
1,517.96
Hall Hire
Sub totsl
6,3X29
Sundry Payments
Group Membership FeeslP¥d by Se&i*Ls ta Gr￿p>
PJrninistratiW & Esta￿ls￿ment E¥Fenses
C8fAtabM RefiJnd5 10 Sectws
Scout Units ca￿ttt￿n to Distrbxfrrth Grwp
1.390.IX)
1.042.19
5x50
3,965.fP)
Traifiin9
32.97
MisrÉll8rwus Paym8nts
3.7rpJ.88
9.611.15
Sub totsl
1W.79
Fundraislng expenses
fvndtaisng ())Sts
22.18
Sub tcrtal
22.18
Total Gmss Expenditure
31.983.62
15.193.87
A8•et and Inw$tm•nt purcha8eB, •1¢.
Total payments
31.963.62
15.193.87
Net of receIpt￿(paYments)
Cash funds l•$t year end
Cash funds thls year Md
4291.
5803.3
49.346.1
43,$42.8
49,346.1
45.054.
Consolklaied R￿ipts and Paryts Attount 2023
Page2of3

Statement of assets and liabilities at the end of the year
31st Dec 2023
31st D9¢ 2022
Unresthcted funds
Unrestrlcted fisnds
Cash fundg
Bank ￿rreTht attoun
15,747.OS
21,875.04
Bank aewgl acts)unts
29,2YI.39
8uildiry swety accoun
27.$86.62
CashlFioats
13.00
Total cash
45,054.44
49,310.16
Othar monètary ass•ts
Tax d81m
Oebts duefw the c￿rtY1Aro￿Dl$lrirIm￿
In5uranGe Glaim
Sub total
Inveslment a880ts
InveskneDt praperty. dwal
Quoted Investments
Otherinve5trTW)ts- detsi
Sub total
Non monetary a￿ets for ¢tt¥rlty$ us•
adge slwk
Shop stock
Other stctk
land an¢ buildirvJs
hDknK vehides
tir¥J equipmo>it fvrThtyre etc
6,CW.00
8,000.00
Sub total
6.(#)O.00
6.000.00
Llabllrtiès
A¢￿￿n￿ not Y￿ paxl
Exr£n8es Irur¢d Iwxwy
sUbscripb￿s fthyei pwd
Lo2n- detail
Otr*r liabilibe5
Sub total
Total Net Assets
£45,054.
£49,346.1
Contlngfynt Ilabllltles and fuiur• obllgatlons: None
The above receipts and payments accourrt and ¥latemerrt of assets and liabllltles were approved by Trust•
on 19th Augu¥t 2024 and signed on thgir behalf by
Si
nature
Print Name
D J Lothli
Grou
Scout Leader
SLOal
Grou
Guide Leader
ACDen
Treasurer
ConsolKlated Receipts and Payments knouni 2023
Page3of3

Ind•pendent Examin•rfs Report to th• Trustees of the
EASTCOMBE SCOUTS AND GUIDES GROUP
I ￿port on trte accounts of the Group for the year ended 31 December 2023, which comprise Ihe Receipts
and Payments Account, the Statement off Assets and Liabilrties and related notes.
This reFQrt is made sO￿ty to the trustees in accordan￿ with S￿tiOns 145 of the Charities Act 2011. My work
has been undertaken so that I miqht stste to the charitys trustees those matters l am required to stste to them
in an Independent Examinerfs report and for no other purpose. To the fvllest extent permitted by law, I do not
accept or assume ￿spOnSIbl11ty to anyone other than the charity and the charitys trustees for my examination
work.
Respgcllve ReSpor￿1b1l1tleS of T￿st￿$ and Examlner
The Group's trustees are responsibte for the preparation of the accounts. They consider that an audit is not
required for this year (under secb.on 144 of the Charitses Act 2011 {the Charities A¢t)} and that an independent
examination is needed.
Itls my responsibilty to=
Examine the accounts {under Sectton 145 the Charities Acti..
To follow the procedures kid down in the General Directions given by the Chanty Commfssloners (under
Secbon 145 {51 {bl of the Charitres A¢tl', and
To stste whether particular matters have come to ry attention.
Ba518 of Indepondent Examinoes report
My examination was carried out in acD)rdance with the General Directions given by the Charity
Commissioners. An examinatton includes a review of the a¢￿Unts.￿g records kept by the Group and a
comparison of the accounts presented vth those records. It also includes consideration of any unusual items
or disclosures in the accounts, and seeking explanats.ons from you as trustees conceming any such matters.
The procedures undertaken do not provKle all the evidence that woukl be required in an audit. and
consequently I do not express an audit opinion on the vthv gNen by the accounts.
Independent Ex•mln•rfs statement
In connection my examinatfvan, no matter has ojme to my attention..
1. Which gives me ￿asonable cause to believe that in any materkgl ￿$FeCt the requirements
to keep accounting records in accordance wth Section 130 of the Chaiities Act,'and
to prepare accounts wh￿h accord with the ￿￿nting records and compty with the accounting
requirements of the 1993
have not been met.. or
2. To which, in my opinion, attentK)n should be drawn in order to enab￿ a proFer understandlng of the
8ccounts to te reached.
Qualification:
Address..
Lfioix106