Chesham Musical Theatre Company Accounts Year ended 30th June 2023
Independent Examiner's Report to the Trustees of Chesham Musical Theatre Company
I report on the accounts of the Charity for the year ended 30th June 2023, which are set out on pages 1 to 3.
Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirements of section 43(2) of the Charities Act 1993 does not apply.
It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charities Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes an examination of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matters have come to my attention:
-
1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 41 of the Charities Act 1993; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act,
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
P. Jeffery 17 Hampden Avenue Chesham Bucks. HP5 2HL
Date: 31st August 2023
Chesham Musical Theatre Company
Production Accounts
For Year ended 30th June 2023
| INCOME Tickets (Elgiva) Programme Sales Programme Adverts Show levies Sponsorship Librettos & scores Costume sales/donations Audition fees Raffles Donations Sundry OUTGOINGS Director & MD Orchestra Pianists Royalties & licence fees Scenery - Set Scenery Elgiva Lighting (inc. Elgiva) Sound Properties Costumes, wigs & makeup Programme costs - printing Marketing- leaflets/posters Marketing- adverts Marketing - Elgiva Libretto & Scores Photography Venue costs - Elgiva Theatre Rehearsal costs - Hall Hire Ticket admin./ Foyer & tech cover Sundry - T shirt Sundry- NODA drinks Admin - gifts Bank/ card charges Profit/(loss) |
2023 Sweeney Todd 16,508 658 820 3,000 2,500 750 0 90 355 0 13 24,694 4,550 6,302 0 3,704 2,517 96 1,170 414 246 537 760 1,597 105 366 725 300 5,184 990 0 0 19 0 66 29,648 (4,954) |
2023 Celebration of Musicals 6,447 224 0 1,290 0 0 0 0 0 180 0 8,141 2,280 1,125 0 309 0 53 544 383 55 105 270 0 277 0 0 300 4,191 922 0 0 0 0 8 10,822 (2,681) |
2022 My Fair Lady 17,881 630 715 3,010 1,500 675 110 30 1,013 25 73 25,662 3,300 3,590 220 3,310 1,559 158 1,428 600 354 969 891 1,031 70 128 911 300 3,970 1,748 1,124 6 7 15 60 25,749 (87) |
2022 NONE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
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Chesham Musical Theatre Company
Income & Expenditure Account
| For Year ended 30th June 2023 2023 2023 PRODUCTIONS Sweeney Todd (4,954) Celebration of Musicals (2,681) My Fair Lady (7,635) OTHER INCOME Member subscriptions 2,445 Interest 0 2,445 Donations - Vice President 0 - Patrons/ Others 0 - Other 99 Social Events 1,998 Summer Ball 0 2,097 (3,093) GENERAL OPERATING EXPENSES Subscriptions - NODA 215 Depreciation on equipment 119 Insurance - NODA 848 Rent - Scenery storage 0 Rent - Costume Store 900 Subscription-Radio Mic licence 135 Refreshments/ T&C 358 Postage & stationery 19 Cloud Storage & Zoom 247 Membermojo 75 Bank charges 67 Social Events 1,578 Mic repairs 206 Autumn Show - cheese & wine 0 Gifts 248 5,015 Surplus/(Deficit) for the year (8,108) |
2022 2022 0 (87) (87) 1,940 0 1,940 0 0 74 0 2,660 2,734 4,587 72 269 882 400 1,600 0 130 9 255 66 0 4,175 0 79 79 8,016 (3,429) |
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Chesham Musical Theatre Company
Balance Sheet
For the Year ended 30th June 2023
| FIXED ASSETS Equipment Additions (mics etc.) Less: accumulated depreciation CURRENT ASSETS Debtors & prepayments Current Account Petty Cash & Float CURRENT LIABILITIES Creditors & accruals Represented by ACCUMULATED FUND Balance brought forward Surplus/(Deficit) for year Balance carried forward |
2023 2023 2,620 207 (2,469) 358 1,028 6,643 156 7,827 0 0 8,185 16,293 (8,108) 8,185 |
2022 2022 2,620 0 (2,350) 270 600 15,131 292 16,023 0 0 16,293 19,722 (3,429) 16,293 |
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Steve Urry - Hon. Treasurer
On behalf of the board of trustees
Page 1 of 2
Treasurer Annual Report
Overview and current position
I have been treasurer since 2019 AGM.
At the start of the financial year 1[st] July 2022 the assets were as follows
Current Account £15,131 Building Society Account £0 Petty Cash £292 Debtors & Prepayments £600 Totalling £16,293
The unaudited assets as of the 30[th] June 2023 are as follows
Current Account £6,643 Bank Savings Account £0 Petty Cash & Float £156 Debtors & Prepayments £1,028 (deposit for Best Little Whorehouse) Totalling £7,827 Fixed assets £358 Accumulated fund £8,815
This shows a significant reduction in company assets and revenue and this will need to be taken into consideration moving forward for future productions. We have never expected to make profit on Spring productions but we should not be losing money on Autumn productions.
Note : Currently due to the low funds a savings account has not been opened with the Co-Op and just a day-to-day current account is in operation.
Changes over the year
It has been a busy year with of £64,000 of transactions through the accounts compared to the previous couple of years where we were coming out of lockdown.
Accounts Update
Banking is now solely through the Co-Operative community account all HSBC accounts are closed.
Show Accounts
Celebrate the Musical returned a loss of £2,681
Sweeney Todd the Musical returned a loss of £4,954
Total losses on shows £7,635
Page 2 of 2
Gift Aid
Gift Aid claims in process for the last two years of fees, donations to the company, these will be in the coming years accounts.
Memberships
Memberships subscriptions £2,445 are up with additional new members joining post My Fair Lady production.
Social
A summer BBQ was held in September 2022, due to last minute drop outs after food had been ordered this resulted in a loss of £102
A Quiz Night in March made £772
A planned Summer Party at Chartridge Park Golf Club had been requested last year at the Celebration party, however having booked the venue there was a very poor take up of tickets and it had to be cancelled. This then forfeited the deposit of £250
Overall Social events show a profit of £420 on the year.
General
Ivingswood Academy, is still proving ideal for rehearsals and social events such as the quiz night, the support from the school has been tremendous.
The Best Little Whorehouse in Texas has been booked for May 2024 and the initial deposit paid for the licence.
The school have indicated that the hourly rate for our long term (rehearsals) booking will be increased this coming year.
Having now relocated to Devon, the role of treasurer has continued fairly seamlessly. Steve Taylor as Assistant Treasurer handles the week-to-week transactions with card and cash at rehearsals and pays in cash to the account via the post office. This has worked very well.
Steve Urry
Hon. Treasurer Chesham Musical Theatre Company
4[th] September 2023
Contact
The Vicarage Bridge Street Uffculme Cullompton EX15 3AX
07432 196109