Chesham Musical Theatre Company
Accounts
Year ended 30th June 2023

## **Independent Examiner's Report to the Trustees of Chesham Musical Theatre Company** 

I report on the accounts of the Charity for the year ended 30th June 2023, which are set out on pages 1 to 3. 

## **Respective responsibilities of trustees and examiner** 

As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirements of section 43(2) of the Charities Act 1993 does not apply. 

It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charities Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention. 

## **Basis of independent examiner's report** 

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes an examination of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. 

## **Independent examiner's statement** 

In connection with my examination, no matters have come to my attention: 

- 1)   which gives me reasonable cause to believe that in any material respect the requirements: 

- to keep accounting records in accordance with section 41 of the Charities Act 1993; and 

- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act, 

have not been met; or 

- 2)   to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

P. Jeffery 17 Hampden Avenue Chesham Bucks.  HP5 2HL 

Date: 31st August 2023 



## **Chesham Musical Theatre Company** 

## **Production Accounts** 

## **For Year ended 30th June 2023** 

|**INCOME**<br>Tickets (Elgiva)<br>Programme Sales<br>Programme Adverts<br>Show levies<br>Sponsorship<br>Librettos & scores<br>Costume sales/donations<br>Audition fees<br>Raffles<br>Donations<br>Sundry<br>**OUTGOINGS**<br>Director & MD<br>Orchestra<br>Pianists<br>Royalties & licence fees<br>Scenery<br>- Set<br>Scenery<br>Elgiva<br>Lighting (inc. Elgiva)<br>Sound<br>Properties<br>Costumes, wigs & makeup<br>Programme costs - printing<br>Marketing- leaflets/posters<br>Marketing- adverts<br>Marketing - Elgiva<br>Libretto & Scores<br>Photography<br>Venue costs - Elgiva Theatre<br>Rehearsal costs - Hall Hire<br>Ticket admin./ Foyer & tech cover<br>Sundry - T shirt<br>Sundry- NODA drinks<br>Admin - gifts<br>Bank/ card charges<br>Profit/(loss)||**2023**<br>Sweeney<br>Todd<br>16,508<br>658<br>820<br>3,000<br>2,500<br>750<br>0<br>90<br>355<br>0<br>13<br>24,694<br>4,550<br>6,302<br>0<br>3,704<br>2,517<br>96<br>1,170<br>414<br>246<br>537<br>760<br>1,597<br>105<br>366<br>725<br>300<br>5,184<br>990<br>0<br>0<br>19<br>0<br>66<br>29,648<br>(4,954)|**2023**<br>Celebration<br>of Musicals<br>6,447<br>224<br>0<br>1,290<br>0<br>0<br>0<br>0<br>0<br>180<br>0<br>8,141<br>2,280<br>1,125<br>0<br>309<br>0<br>53<br>544<br>383<br>55<br>105<br>270<br>0<br>277<br>0<br>0<br>300<br>4,191<br>922<br>0<br>0<br>0<br>0<br>8<br>10,822<br>(2,681)||**2022**<br>My Fair<br>Lady<br>17,881<br>630<br>715<br>3,010<br>1,500<br>675<br>110<br>30<br>1,013<br>25<br>73<br>25,662<br>3,300<br>3,590<br>220<br>3,310<br>1,559<br>158<br>1,428<br>600<br>354<br>969<br>891<br>1,031<br>70<br>128<br>911<br>300<br>3,970<br>1,748<br>1,124<br>6<br>7<br>15<br>60<br>25,749<br>(87)|**2022**<br>NONE<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0|
|---|---|---|---|---|---|---|





## **Chesham Musical Theatre Company** 

## **Income & Expenditure Account** 

|**For Year ended 30th June 2023**<br>**2023**<br>**2023**<br>**PRODUCTIONS**<br>Sweeney Todd<br>(4,954)<br>Celebration of Musicals<br>(2,681)<br>My Fair Lady<br>(7,635)<br>**OTHER INCOME**<br>Member subscriptions<br>2,445<br>Interest<br>0<br>2,445<br>Donations<br>- Vice President<br>0<br>- Patrons/ Others<br>0<br>- Other<br>99<br>Social Events<br>1,998<br>Summer Ball<br>0<br>2,097<br>(3,093)<br>**GENERAL OPERATING EXPENSES**<br>Subscriptions - NODA<br>215<br>Depreciation on equipment<br>119<br>Insurance<br>- NODA<br>848<br>Rent<br>- Scenery storage<br>0<br>Rent<br>- Costume Store<br>900<br>Subscription-Radio Mic licence<br>135<br>Refreshments/ T&C<br>358<br>Postage & stationery<br>19<br>Cloud Storage & Zoom<br>247<br>Membermojo<br>75<br>Bank charges<br>67<br>Social Events<br>1,578<br>Mic repairs<br>206<br>Autumn Show - cheese & wine<br>0<br>Gifts<br>248<br>5,015<br>**Surplus/(Deficit) for the year**<br>(8,108)|**2022**<br>**2022**<br>0<br>(87)<br>(87)<br>1,940<br>0<br>1,940<br>0<br>0<br>74<br>0<br>2,660<br>2,734<br>4,587<br>72<br>269<br>882<br>400<br>1,600<br>0<br>130<br>9<br>255<br>66<br>0<br>4,175<br>0<br>79<br>79<br>8,016<br>(3,429)|
|---|---|





## **Chesham Musical Theatre Company** 

## **Balance Sheet** 

## **For the Year ended 30th June 2023** 

|FIXED ASSETS<br>Equipment<br>Additions (mics etc.)<br>Less: accumulated depreciation<br>CURRENT ASSETS<br>Debtors & prepayments<br>Current Account<br>Petty Cash & Float<br>CURRENT LIABILITIES<br>Creditors & accruals<br>Represented by<br>ACCUMULATED FUND<br>Balance brought forward<br>Surplus/(Deficit) for year<br>Balance carried forward|**2023**<br>**2023**<br>2,620<br>207<br>(2,469)<br>358<br>1,028<br>6,643<br>156<br>7,827<br>0<br>0<br>8,185<br>16,293<br>(8,108)<br>8,185|**2022**<br>**2022**<br>2,620<br>0<br>(2,350)<br>270<br>600<br>15,131<br>292<br>16,023<br>0<br>0<br>16,293<br>19,722<br>(3,429)<br>16,293|
|---|---|---|



Steve Urry - Hon. Treasurer 

On behalf of the board of trustees 



Page **1** of **2** 

## Treasurer Annual Report 

## Overview and current position 

I have been treasurer since 2019 AGM. 

**At the start of the financial year 1[st] July 2022 the assets were as follows** 

Current Account £15,131 Building Society Account £0 Petty Cash £292 Debtors & Prepayments £600 **Totalling £16,293** 

**The unaudited assets as of the 30[th] June 2023 are as follows** 

Current Account £6,643 Bank Savings Account £0 Petty Cash & Float £156 Debtors & Prepayments £1,028 (deposit for Best Little Whorehouse) **Totalling £7,827 Fixed assets £358 Accumulated fund £8,815** 

This shows a significant reduction in company assets and revenue and this will need to be taken into consideration moving forward for future productions. We have never expected to make profit on Spring productions but we should not be losing money on Autumn productions. 

**Note** : Currently due to the low funds a savings account has not been opened with the Co-Op and just a day-to-day current account is in operation. 

## Changes over the year 

It has been a busy year with of £64,000 of transactions through the accounts compared to the previous couple of years where we were coming out of lockdown. 

## Accounts Update 

Banking is now solely through the Co-Operative community account all HSBC accounts are closed. 

## Show Accounts 

Celebrate the Musical returned a loss of £2,681 

Sweeney Todd the Musical returned a loss of £4,954 

## **Total losses on shows £7,635** 



Page **2** of **2** 

## Gift Aid 

Gift Aid claims in process for the last two years of fees, donations to the company, these will be in the coming years accounts. 

## Memberships 

Memberships subscriptions £2,445 are up with additional new members joining post My Fair Lady production. 

## Social 

A summer BBQ was held in September 2022, due to last minute drop outs after food had been ordered this resulted in a loss of £102 

A Quiz Night in March made £772 

A planned Summer Party at Chartridge Park Golf Club had been requested last year at the Celebration party, however having booked the venue there was a very poor take up of tickets and it had to be cancelled. This then forfeited the deposit of £250 

Overall Social events show a profit of £420 on the year. 

## General 

Ivingswood Academy, is still proving ideal for rehearsals and social events such as the quiz night, the support from the school has been tremendous. 

The Best Little Whorehouse in Texas has been booked for May 2024 and the initial deposit paid for the licence. 

The school have indicated that the hourly rate for our long term (rehearsals) booking will be increased this coming year. 

Having now relocated to Devon, the role of treasurer has continued fairly seamlessly. Steve Taylor as Assistant Treasurer handles the week-to-week transactions with card and cash at rehearsals and pays in cash to the account via the post office. This has worked very well. 

Steve Urry 

Hon. Treasurer Chesham Musical Theatre Company 

4[th] September 2023 

Contact 

The Vicarage Bridge Street Uffculme Cullompton EX15 3AX 

07432 196109