South West Area of NAFAS
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31/08/2024
Prepared By: Charlton Baker
1st Floor, Mitsubishi Building Western Way Melksham Wiltshire SN12 8BY
Charity number: 296900
South West Area of NAFAS
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/08/2024
TRUSTEES
Mr Michael Bowyer Mrs Coral Gardiner Mrs Pam Whitcomb Mrs Susan Spurrier Ms Denise Bright Mrs Janet Willsmer
REGISTERED OFFICE
48 Longford Road Melksham Wiltshire SN12 6AU
CHARITY NUMBER
296900
INDEPENDENT EXAMINER
Charlton Baker 1st Floor, Mitsubishi Building Western Way Melksham Wiltshire SN12 8BY
Page 1
Charity number: 296900
South West Area of NAFAS
| CONTENTS | |
|---|---|
| Page | |
| Report of the Trustees | 3 |
| Independent Examiner's Statement | 5 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Accounts | 9 to 13 |
Page 2
Charity number: 296900
South West Area of NAFAS
FOR THE YEAR ENDED 31/08/2024
TRUSTEES' REPORT
The trustees present their report with the financial statements of the charity for the year ended 31/08/2024 . The Charity has opted to prepare its accounts using the Financial Reporting Standards applicable in the UK and the Republic of Ireland (FRS102) and follow the Statement of Recommended Practice (SORP).
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity Number
296900
Principal Address
48 Longford Road Melksham Wiltshire SN12 6AU
Trustees
Mr Michael Bowyer - President Mrs Coral Gardiner - Chairman Mrs Pam Whitcomb - Area Secretary (Resigned 22.06.2024) Mrs Susan Spurrier - Treasurer Ms Denise Bright - Vice Chairman Mrs Janet Willsmer - Area Secretary (Appointment to be ratified 16.11.2024)
STRUCTURE GOVERNANCE AND MANAGEMENT
Governing Document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity
Risk Management
The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Trustee selection
Trustees are appointed by the existing trustees.
ACHIEVEMENT AND PERFORMANCE
The trustees are happy to report that 2023/2024 has been another successful year. The South West Area of NAFAS has currently 34 clubs with 1309 members , which includes 37 honorary members, 3 National Associates of Honour and 2 Associates of Merit but sadly still no Junior members.
Page 3
Charity number: 296900
South West Area of NAFAS
FOR THE YEAR ENDED 31/08/2024
TRUSTEES' REPORT
This year has been another fabulous year for the South West Area. We started in the Spring with two teams competing at Harrogate Spring Show and the Three Counties Show in Malvern both of which were good opportunities to raise the profile of the area.
We held our Area Day in Bristol at Gloucester County Cricket ground which was a stunning venue. We had members from all corners of the area. It was very well attended with mini competitions for members to enter. We had a chocolate Tombola. We ran a live imposed class pitting some of the South West Area demonstrators against each other, which was commented on by Sally Taylor, who was very entertaining. In the afternoon we had a brilliant demonstration from Ian Lloyd.
We have had opportunities to train on area education days which were well attended.
Jo Jacobs was very brave to take on the new NAFAS certificated course. We were very grateful to Jo for teaching the first module to a group who have yet to hear if they were successful. It was a tremendous amount of work for just one module and we have yet to decide if we are going to do another module.
We are looking forward to the autumn season when Michael Bowyer will be running the President's Workshops in four venues in the area.
The trustees would like to thank all our South West Area members for their continued support and promotion of NAFAS.
..................................................
Mrs Coral Gardiner
Trustee
Date:
Page 4
Charity number: 296900
South West Area of NAFAS
INDEPENDENT EXAMINER'S STATEMENT
FOR THE YEAR ENDED 31/08/2024
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SOUTH WEST AREA OF NAFAS
I report to the Trustees on my examination of the accounts for the above Charity for the year ended 31/08/2024. An Audit is not required for this charity.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
As the Charity's Trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (The Act). The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINERS STATEMENT
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINERS STATEMENT
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act 2011; and
-
to prepare accounts which accord with the accounting records,
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
..................................................
Date:
Charlton Baker
Page 5
Charity number: 296900
South West Area of NAFAS
Statement of Financial Activities for the year ended 31/08/2024
Income Income from generated funds Income from charitable activities Income from Investments Other income Total Income and endowments Expenses Costs of generating funds Expenditure on Charitable activities Total Expenses Net gains on investments Net Income Gains/(losses) on revaluation of fixed assets Net movement in funds: Net income for the year Total funds brought forward Net funds carried forward |
Unrestricted funds £ 20,860 473 14,346 35,679 31,637 31,637 4,042 4,042 42,659 46,701 |
Restricted funds £ - - - - - - - - 1,522 1,522 |
2024 Total £ 20,860 473 14,346 35,679 31,637 31,637 4,042 4,042 44,181 48,223 |
2023 Total £ 20,144 124 12,104 |
|---|---|---|---|---|
| 32,372 | ||||
| 29,972 | ||||
| 29,972 | ||||
| 2,400 | ||||
| 2,400 41,781 |
||||
| 44,181 |
This statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
Page 6
Charity number: 296900
South West Area of NAFAS
BALANCE SHEET AT 31/08/2024
| Notes FIXED ASSETS Tangible assets 3 CURRENT ASSETS Debtors (amounts falling due within one year) 4 Cash at bank and in hand CREDITORS: Amounts falling due within one year 5 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES FUNDS OF THE CHARITY 7 General Fund Restricted Fund Legacy Fund Total Funds |
674 53,398 54,072 6,231 |
2024 £ 382 47,841 48,223 46,162 1,522 539 48,223 |
382 46,765 47,147 3,391 |
2023 £ 425 43,756 |
|---|---|---|---|---|
| 44,181 | ||||
| 42,120 1,522 539 |
||||
| 44,181 |
Approved by the board of trustees and signed on their behalf by
.............................
Mrs Coral Gardiner Trustee
Date:
Page 7
Charity number: 296900
South West Area of NAFAS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31/08/2024
1. ACCOUNTING POLICIES
Basis of Preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)).
The South West Area of NAFAS meets the definition of a public entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes(s).
Reconciliation with previous Generally Accepted Accounting Practice
In preparing the accounts, the Trustees have considered whether ion applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required.
No restatement has been required in making the transaction to FRS 102 and the Charities SORP FRS 102.
Preparation of accounts on a going concern basis
The Trustees consider there are no material uncertainties about the Charity’s ability to continue as a going concern. The review of our financial position, reserve levels and future plans give the Trustees confidence the Charity remains a going concern for the foreseeable future.
Income recognition
All income is recognised once the charity has entitlement to income, it is probable that income will be received, and the monetary value can be measured with sufficient reliability.
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP.
Donations and legacies
Donations and gifts included in full in the Statement of Financial Activities when there is entitlement, probability or receipt and the amount of income receivable can be measured reliably.
Donated Goods
Donated goods are measured at fair value unless impractical to do so.
Income from charitable activities
Income from charitable activities is recognised as earned as the related services are provided. Income from other trading activities is recognised as earned as the related goods are provided.
Investment income
Investment income is recognised on a receivable basis once the amounts can be measured reliably.
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Charity number: 296900
Expenditure
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required, and the amount of the obligation can be measured reliably.
Fixed assets
Depreciation is provided to write off the cost, less estimated residual values, of all fixed assets.
Furniture and fittings 10% on reducing balances
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Funds
Unrestricted funds are donations and other income receivable or generated for the objects of the charity. Designated funds are restricted funds earmarked by the trustees for particular purposes.
Page 9
Charity number: 296900
South West Area of NAFAS
2. EMPLOYEES
| 2024 | 2023 | |
|---|---|---|
| No. | No. | |
| Average number of employees | - | - |
3. TANGIBLE FIXED ASSETS
| Cost At 01/09/2023 At 31/08/2024 Depreciation At 01/09/2023 For the year At 31/08/2024 Net Book Amounts At 31/08/2024 At 31/08/2023 4. DEBTORS Amounts falling due within one year: Trade debtors Other debtors |
Fixtures and Fittings £ 2,296 2,296 1,871 43 1,914 |
Total £ 2,296 |
|
|---|---|---|---|
| 2,296 | |||
| 1,871 43 |
|||
| 1,914 | |||
| 382 425 2024 £ 382 292 674 |
382 | ||
| 425 | |||
| 2023 £ 382 - |
|||
| 382 |
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Charity number: 296900
South West Area of NAFAS
5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
|---|---|---|
| Trade creditors Other creditors |
2024 £ 2,654 3,577 6,231 |
2023 £ 1,335 2,056 |
| 3,391 |
6. LIMITED BY GUARANTEE
The company is limited by guarantee and does not have a share capital. Each member gives a guarantee to contribute a sum not exceeding £, to the company should it be wound up. At 31/08/2024 there were members.
7. FUNDS OF THE CHARITY
| 7. FUNDS OF THE CHARITY | |||||
|---|---|---|---|---|---|
| General Fund Restricted Fund Legacy Fund Total Funds |
Brought forward £ 42,120 1,522 539 44,181 |
Incoming resources £ 35,679 35,679 |
Outgoing resources £ 31,637 31,637 |
Transfers £ |
Carried forward £ |
| 46,162 1,522 539 48,223 |
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Charity number: 296900
| South West Area of NAFAS | ||
|---|---|---|
| Incoming resources Incoming resources from generated funds |
2024 £ 14,346 473 20,860 35,679 |
2023 £ 12,104 124 |
| 20,144 | ||
| 32,372 |
Page 12
Charity number: 296900
South West Area of NAFAS
| Expenses Costs of generating funds Charitable Activities Resources Expended Charitable Activities Flower Arranger Magazine Area News AGM and Christmas Education Days President's Day Judges' Training Non-Area Competitions Accountancy fees Insurance Postage Sundry expenses Out of Pocket Allowances Travel Printing & Stationary Hire of Halls Storage Governance Costs Teaching Courses Affiliation Fees Depreciation of fixed assets |
2024 £ - 4,785 3,005 298 2,249 955 437 971 780 683 10 334 2,194 515 1,578 1,309 624 20,727 1,049 9,818 43 10,910 31,637 |
2023 £ 17,328 - - - - - - - - - - 4,350 - - - - - |
|---|---|---|
| 21,678 | ||
| - 8,294 - |
||
| 8,294 | ||
| 29,972 |
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