**South West Area of NAFAS**
**REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31/08/2024**
**Prepared By:** Charlton Baker
1st Floor, Mitsubishi Building Western Way Melksham Wiltshire SN12 8BY
Charity number: 296900
## **South West Area of NAFAS**
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/08/2024**
## **TRUSTEES**
Mr Michael Bowyer Mrs Coral Gardiner Mrs Pam Whitcomb Mrs Susan Spurrier Ms Denise Bright Mrs Janet Willsmer
## **REGISTERED OFFICE**
48 Longford Road Melksham Wiltshire SN12 6AU
## **CHARITY NUMBER**
296900
## **INDEPENDENT EXAMINER**
Charlton Baker 1st Floor, Mitsubishi Building Western Way Melksham Wiltshire SN12 8BY
Page 1
Charity number: 296900
## **South West Area of NAFAS**
|**CONTENTS**||
|---|---|
||Page|
|Report of the Trustees|3|
|Independent Examiner's Statement|5|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the Accounts|9 to 13|
Page 2
Charity number: 296900
## **South West Area of NAFAS**
## **FOR THE YEAR ENDED 31/08/2024**
## **TRUSTEES' REPORT**
The trustees present their report with the financial statements of the charity for the year ended 31/08/2024 . The Charity has opted to prepare its accounts using the Financial Reporting Standards applicable in the UK and the Republic of Ireland (FRS102) and follow the Statement of Recommended Practice (SORP).
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charity Number**
296900
## **Principal Address**
48 Longford Road Melksham Wiltshire SN12 6AU
## **Trustees**
Mr Michael Bowyer - President Mrs Coral Gardiner - Chairman Mrs Pam Whitcomb - Area Secretary (Resigned 22.06.2024) Mrs Susan Spurrier - Treasurer Ms Denise Bright - Vice Chairman Mrs Janet Willsmer - Area Secretary (Appointment to be ratified 16.11.2024)
## **STRUCTURE GOVERNANCE AND MANAGEMENT**
## **Governing Document**
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity
## **Risk Management**
The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **Trustee selection**
Trustees are appointed by the existing trustees.
## **ACHIEVEMENT AND PERFORMANCE**
The trustees are happy to report that 2023/2024 has been another successful year. The South West Area of NAFAS has currently 34 clubs with 1309 members , which includes 37 honorary members, 3 National Associates of Honour and 2 Associates of Merit but sadly still no Junior members.
Page 3
Charity number: 296900
## **South West Area of NAFAS**
## **FOR THE YEAR ENDED 31/08/2024**
## **TRUSTEES' REPORT**
This year has been another fabulous year for the South West Area. We started in the Spring with two teams competing at Harrogate Spring Show and the Three Counties Show in Malvern both of which were good opportunities to raise the profile of the area.
We held our Area Day in Bristol at Gloucester County Cricket ground which was a stunning venue. We had members from all corners of the area. It was very well attended with mini competitions for members to enter. We had a chocolate Tombola. We ran a live imposed class pitting some of the South West Area demonstrators against each other, which was commented on by Sally Taylor, who was very entertaining. In the afternoon we had a brilliant demonstration from Ian Lloyd.
We have had opportunities to train on area education days which were well attended.
Jo Jacobs was very brave to take on the new NAFAS certificated course. We were very grateful to Jo for teaching the first module to a group who have yet to hear if they were successful. It was a tremendous amount of work for just one module and we have yet to decide if we are going to do another module.
We are looking forward to the autumn season when Michael Bowyer will be running the President's Workshops in four venues in the area.
The trustees would like to thank all our South West Area members for their continued support and promotion of NAFAS.
..................................................
Mrs Coral Gardiner
Trustee
Date:
Page 4
Charity number: 296900
**South West Area of NAFAS**
## **INDEPENDENT EXAMINER'S STATEMENT**
## **FOR THE YEAR ENDED 31/08/2024**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SOUTH WEST AREA OF NAFAS**
I report to the Trustees on my examination of the accounts for the above Charity for the year ended 31/08/2024. An Audit is not required for this charity.
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
As the Charity's Trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (The Act). The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINERS STATEMENT**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINERS STATEMENT**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act 2011; and
- to prepare accounts which accord with the accounting records,
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
..................................................
Date:
Charlton Baker
Page 5
Charity number: 296900
## **South West Area of NAFAS**
## **Statement of Financial Activities for the year ended 31/08/2024**
|
**Income**
Income from generated funds
Income from charitable activities
Income from Investments
Other income
**Total Income and endowments**
**Expenses**
Costs of generating funds
Expenditure on Charitable activities
**Total Expenses**
**Net gains on investments**
**Net Income**
**Gains/(losses) on revaluation of fixed assets**
**Net movement in funds:**
**Net income for the year**
Total funds brought forward
**Net funds carried forward**|**Unrestricted**
**funds**
**£**
20,860
473
14,346
**35,679**
31,637
**31,637**
**4,042**
**4,042**
42,659
**46,701**|**Restricted**
**funds**
**£**
-
-
-
**-**
-
**-**
**-**
**-**
1,522
**1,522**|**2024**
**Total**
**£**
20,860
473
14,346
**35,679**
31,637
**31,637**
**4,042**
**4,042**
44,181
**48,223**|_2023_
_Total_
_£_
_20,144_
_124_
_12,104_|
|---|---|---|---|---|
|||||_32,372_|
|||||_29,972_|
|||||_29,972_|
|||||_2,400_|
|||||_2,400_
_41,781_|
|||||_44,181_|
This statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
Page 6
Charity number: 296900
## **South West Area of NAFAS**
## **BALANCE SHEET AT 31/08/2024**
|**Notes**
**FIXED ASSETS**
Tangible assets
3
**CURRENT ASSETS**
Debtors (amounts falling due within one year)
4
Cash at bank and in hand
**CREDITORS: Amounts falling due within one year**
5
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**FUNDS OF THE CHARITY**
7
General Fund
Restricted Fund
Legacy Fund
**Total Funds**|674
53,398
54,072
6,231|**2024**
**£**
382
47,841
48,223
46,162
1,522
539
48,223|_382_
_46,765_
_47,147_
_3,391_|_2023_
_£_
_425_
_43,756_|
|---|---|---|---|---|
|||||_44,181_|
|||||42,120
1,522
_539_|
|||||_44,181_|
## **Approved by the board of trustees and signed on their behalf by**
.............................
Mrs Coral Gardiner Trustee
Date:
Page 7
Charity number: 296900
## **South West Area of NAFAS**
**NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31/08/2024**
## **1. ACCOUNTING POLICIES**
## **Basis of Preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)).
The South West Area of NAFAS meets the definition of a public entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes(s).
## **Reconciliation with previous Generally Accepted Accounting Practice**
In preparing the accounts, the Trustees have considered whether ion applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required.
No restatement has been required in making the transaction to FRS 102 and the Charities SORP FRS 102.
## **Preparation of accounts on a going concern basis**
The Trustees consider there are no material uncertainties about the Charity’s ability to continue as a going concern. The review of our financial position, reserve levels and future plans give the Trustees confidence the Charity remains a going concern for the foreseeable future.
## **Income recognition**
All income is recognised once the charity has entitlement to income, it is probable that income will be received, and the monetary value can be measured with sufficient reliability.
## **Offsetting**
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP.
## **Donations and legacies**
Donations and gifts included in full in the Statement of Financial Activities when there is entitlement, probability or receipt and the amount of income receivable can be measured reliably.
## **Donated Goods**
Donated goods are measured at fair value unless impractical to do so.
## **Income from charitable activities**
Income from charitable activities is recognised as earned as the related services are provided. Income from other trading activities is recognised as earned as the related goods are provided.
## **Investment income**
Investment income is recognised on a receivable basis once the amounts can be measured reliably.
Page 8
Charity number: 296900
## **Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required, and the amount of the obligation can be measured reliably.
## **Fixed assets**
Depreciation is provided to write off the cost, less estimated residual values, of all fixed assets.
Furniture and fittings 10% on reducing balances
## **Creditors and provisions**
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Funds**
Unrestricted funds are donations and other income receivable or generated for the objects of the charity. Designated funds are restricted funds earmarked by the trustees for particular purposes.
Page 9
Charity number: 296900
## **South West Area of NAFAS**
## **2. EMPLOYEES**
||**2024**|_2023_|
|---|---|---|
||**No.**|**No.**|
|Average number of employees|-|_-_|
## **3. TANGIBLE FIXED ASSETS**
|**Cost**
At 01/09/2023
At 31/08/2024
**Depreciation**
At 01/09/2023
For the year
At 31/08/2024
**Net Book Amounts**
At 31/08/2024
At 31/08/2023
**4. DEBTORS**
Amounts falling due within one year:
Trade debtors
Other debtors||**Fixtures**
**and Fittings**
**£**
2,296
2,296
1,871
43
1,914|**Total**
**£**
2,296|
|---|---|---|---|
||||2,296|
||||1,871
43|
||||1,914|
|||382
425
**2024**
**£**
382
292
674|382|
||||425|
||||_2023_
_£_
_382_
_-_|
||||_382_|
Page 10
Charity number: 296900
## **South West Area of NAFAS**
## **5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|**5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||
|---|---|---|
|Trade creditors
Other creditors|**2024**
**£**
2,654
3,577
6,231|_2023_
_£_
_1,335_
_2,056_|
|||_3,391_|
## **6. LIMITED BY GUARANTEE**
The company is limited by guarantee and does not have a share capital. Each member gives a guarantee to contribute a sum not exceeding £, to the company should it be wound up. At 31/08/2024 there were members.
## **7. FUNDS OF THE CHARITY**
|**7. FUNDS OF THE CHARITY**||||||
|---|---|---|---|---|---|
|General Fund
Restricted Fund
Legacy Fund
**Total Funds**|**Brought**
**forward**
**£**
42,120
1,522
539
44,181|**Incoming**
**resources**
**£**
35,679
35,679|**Outgoing**
**resources**
**£**
31,637
31,637|**Transfers**
**£**|**Carried**
**forward**
**£**|
||||||46,162
1,522
539
48,223|
Page 11
Charity number: 296900
|**South West Area of NAFAS**|||
|---|---|---|
|**Incoming resources**
**Incoming resources from generated funds**|**2024**
**£**
14,346
473
20,860
35,679|_2023_
_£_
_12,104_
_124_|
|||_20,144_|
|||_32,372_|
Page 12
Charity number: 296900
## **South West Area of NAFAS**
|**Expenses**
**Costs of generating funds**
**Charitable Activities**
Resources Expended Charitable Activities
Flower Arranger Magazine
Area News
AGM and Christmas
Education Days
President's Day
Judges' Training
Non-Area Competitions
Accountancy fees
Insurance
Postage
Sundry expenses
Out of Pocket Allowances
Travel
Printing & Stationary
Hire of Halls
Storage
**Governance Costs**
Teaching Courses
Affiliation Fees
Depreciation of fixed assets|**2024**
**£**
-
4,785
3,005
298
2,249
955
437
971
780
683
10
334
2,194
515
1,578
1,309
624
20,727
1,049
9,818
43
10,910
31,637|_2023_
_£_
_17,328_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_4,350_
_-_
_-_
_-_
_-_
_-_|
|---|---|---|
|||_21,678_|
|||_-_
_8,294_
_-_|
|||_8,294_|
|||_29,972_|
Page 13