2023-08-31-accounts - Chalford Hill County Primary School Parents And Teachers Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

’ - Chalford Hill PTA Treasurer s Report 2022 23

During the year £19,153.49 in net income was raised (compared to £13,862.54 the previous year) and £11,769.35 was donated to the school (compared to £10,722.12 the previous year) – as of the 31[st] August 2023.

Fundraising net income:

Bugsyin the Barn	£3,338.93
Bonfre	£2,898.55
Chalfest	£2,301.74
Scarecrow Trail	£1,765.58
Summer Fayre	£1,635.17
Christmas Fayre	£1,538.91
Salvaton ArmyBin(Old Neighbourhood)	£1,125.33
Cold TurkeyRun	£981.77
RecyclingCredits GCC	£944.18
School Disco	£581.44
Boot Sale	£521.56
School Lotery	£313.60
Terracycle	£252.21
Other Fundraising	£246.95
Welcome Back BBQ	£239.71
Amazon Smile	£183.66
Uniforms	£124.30
School Planners	£90.00
Chalflm	£47.71
EasyFundraising	£20.09
Recycle for Charity	£2.10

Total Income	£19,153.49

This was a 38% increase in net income compared to the previous year.

Comparisons in income raised to last year, by event, can be seen in Appendix A.

Donatons to the school

The PTA made charitable donations to the school to fund the following:

School Trips	£3,500.00
Mural	£2,005.00
Forest School	£1,925.00
Books	£1,193.85
PurpleMash	£1,010.00
Woodland/School Field/Playground	£762.46
Parentkind Membership/Subscriptons/Parentmail	£680.00
Philosophy for Children	£500.00
School Leavers Presents	£118.08
Misc Items	£74.96

Total Donatons to the School	£11,769.35

Reserves

At the end of the year (31[st] August 2023), funds held by the PTA totalled £23,141.86.

In a typical year, the PTA donates funding for recurring expenses, such as Purple Mash, Bikeability, school books, forest school sessions, school trips, Parentmail, brass lessons, leavers and Christmas gifts.

In the last year we have also contributed to one-off expense such as P4C training, playground resources and dictionaries.

In the last year we have also made the following funding commitments, costs to be incurred in the coming (23/24) year:

School Trips £3,500
Purple Mash £2,020 (for 3 years) (and £1,010 still owed from last year – awaiting invoice)
Forest School £1,925
Books £1,400 (for £200 x 7 classes)
ParentMail £500
Brass Lessons £399 (and £399 still owed from last year – awaiting invoice)
Bikeability (YR5) £243 (and £243 still owed from last year – awaiting invoice)
Insurance for woods (Mr Parrot) - £185
ParentKind £140
Leavers and Christmas Gifts – £118
PTA magazine - £30

Note some of the costs above are based on amount paid last year as still waiting to find out how much they will cost for the upcoming year.

Signed by the Trustees:

_______ Zoe Cox Chair

_______ Date

_______ Mark Langer-Crame Treasurer

_______ Date

_______ Lucy Collins Secretary

_______ Date

Appendix A – total net income, by event – this year and last

Note can only compare back as far as last year as in 2020-21 only two events took place due to coronavirus (these two events have not taken place since).

The following events saw an increase in income this year:

----- Start of picture text -----
Total net income - Bugsy/Band in the
Barn
£3,338.93
£2,332.54
2021/22 2022/23
----- End of picture text -----

Total net income - Chalfest Tea Tent

----- Start of picture text -----
£1,536.74
£591.66
2021/22 2022/23
----- End of picture text -----

Note for the Chalfest Tea Tent comparison I stripped out the £765 received for car parking in 2022/23 as this did not appear in the 2021/22 accounts. So this only looks at the tea tent for both years

The following events saw a decrease in income this year:

----- Start of picture text -----
Total net income - Christmas Fayre
£1,747.33
£1,538.91
2021/22 2022/23
----- End of picture text -----

Total net income - Cold Turkey Run

----- Start of picture text -----
£1,230.57
£981.77
2021/22 2022/23
----- End of picture text -----

----- Start of picture text -----
Total net income - Summer Fayre
£3,598.75
£1,635.17
2021/22 2022/23
----- End of picture text -----

----- Start of picture text -----
Total net income - Recycling
£3,411.67
£2,321.72
2021/22 2022/23
----- End of picture text -----

Note recycling includes Terracycle, the Salvation Army Bin (at the Old Neighbourhood) recycling Credits from GCC

Summary of net income comparison 2021/22 and 2022/23

	2021/22	2022/23	Diference
Band/Bugsyin the Barn	£2,332.54	£3,338.93	£1,006.39
Chalfest Tea Tent	£591.66	£1,536.74	£945.08
Donatons(Amazon Smile/EasyFundraising)	£167.40	£203.75	£36.35
Uniforms	£95.50	£124.30	£28.80
Christmas Fayre	£1,747.33	£1,538.91	-£208.42
Cold TurkeyRun	£1,230.57	£981.77	-£248.80
Recycling	£3,411.67	£2,321.72	-£1,089.95
Summer Fayre	£3,598.75	£1,635.17	-£1,963.58
Bonfre	-	£2,898.55	-
Scarecrow Trail	-	£1,765.58	-
School Disco	-	£581.44	-
Boot Sale	-	£521.56	-
School Lotery	-	£313.60	-
Other Fundraising	-	£246.95	-
Welcome Back BBQ	-	£239.71	-
School Planners	-	£90.00	-
Recycle for Charity	-	£2.10	-
Jubilee PartyStall	£460.10	-	-
Other(incl Carols and Y6 Parents’ Drinks	£227.02	-	-

Charity Name Chalford Hill Country Primary School Parents and Teachers Association

No (if any) 296881

Receipts and payments accounts

For the period from

1/9/2022 31/8/2023 To

For the period from	1/9/2022	To	31/8/2023

Section A Receipts and payments Utitd	Rtitd	Edt
to the nearest £ A1 Receipts Fundraisingevents 27,197 Second Hand Uniform 124 Recycling projects 2,221 School lottery 245 Other fundraising (e.gvia Amazon Smile) 542 Chalford Parish Council Grant - - - - 30,329 - - ~~*Sub total~~- Total receipts* 30,329 A3 Payments Fundraisingevents - costs 11,586 Recycling projects - Administrations and other costs 426 Charitable donations to school 11,889 Sub total 23,901 - - Sub total - Total payments 23,901 Net of receipts/(payments) 6,428 A5 Transfers between funds - A6 Cash funds last year end 16,714 Cash funds this year end 23,142 nresrce funds ~~*Sub total~~~~(Gross income for AR)~~ (see table).* A4 Asset and investment	to the nearest £ - - - - 288 - - - 288 - - - 288 - - - 288 288 - - - 288 - - - - esrce funds	to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - nowmen funds	Total funds to the nearest £
			27,197
			124
			2,221
			245
			542
			288
			-
			-
			-
			30,617

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			-

			30,617

			11,586
			-
			426
			12,177

			24,189

			-
			-
			-

			24,189

	-	-	6,428
	-	-	-
	-	-	16,714
	-	-	23,142

CCXX R1 accounts (SS)

05/28/2024

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use	Details Details Details Details Details Bank Current account balance as 31 Aug 2023 *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ 23,142 - - 23,142 OK to nearest £ - - - - - - Unrestricted Unrestricted funds Fund to which ~~asset belongs~~ Fund to which ~~asset belongs~~ Fund to which	to nearest £ Restricted
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			OK
			to nearest £ Restricted funds
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			Cost(optional)
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CCXX R2 accounts (SS)

05/28/2024

Signed by one or two trustees on

Signature	Print Name
	Mark Langer-Crame
	Zoe Cox

CCXX R3 accounts (SS)

05/28/2024

CC16a

Last year to the nearest £

----- Start of picture text -----
16,389
96
3,412
167
150
-
-
-
20,214
----- End of picture text -----

20,214

6,201 - 716 10,190 17,107

17,107 3,107 - 16,714 19,821

CCXX R4 accounts (SS)

05/28/2024

Endowment

to nearest £

Endowment funds

to nearest £

Current value ~~(optional)~~ -

When due

CCXX R5 accounts (SS)

05/28/2024

Date of ~~approval~~ 01/05/2024 5/5/2024

CCXX R6 accounts (SS)

05/28/2024

29[th] May 2024

Chalford Hill Primary School PTA Chalford Hill Primary School

Stroud Gloucestershire GL6 8LG

Dear Zoe, Mark and Lucy

Independent examinaton for the year ended 31st August 2023

Nature and scope of the examinaton

I have been asked by you, as a trustee of a Chalford Hill Primary School Parents and Teachers Association, to examine the financial position and the related statement of activities for the years ended August 2023. The objective of the examination is to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a report that includes my opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an independent examination will always detect a material misstatement when it exists.

In accordance with the Ethical Standards imposed upon me, I must ensure that my independence is always maintained to enable me to form an objective opinion on the truth and fairness of the unaudited summary report. This examination includes an assessment of whether the accounting policies are appropriate to the association’s circumstances and have been consistently applied and adequately disclosed, and to comment on the overall presentation of the financial report.

Opinion on fnancial statements

In my opinion the treasurer’s report:

 give a true and fair view of the state of the association's affairs as at 31 August 2023 and of its surplus for the year then ended; and

 have been properly prepared in accordance with a cash accounting basis.

 The overall presentation of the financial report is clear and legible and suitable for the requirements of the Association and for audit purposes.

Yours faithfully

Michael Seymour Accountant mjseymour40@hotmail.com

Appendix 1 – Outcome of my work in the key areas of examination focus

Risk	Work undertaken	Outcome
Incoming resources A signifcant proporton of income is made up of cash taken at various fundraising events, which is paid into the bank mainly through cash deposits or via Stripe/Sum Up.	I checked the amounts paid into the bank account matched those recorded as income on the fnancial statements for year ended 31 August 2023.	The income matched that recorded on the bank statement. It is difcult to test whether this accounted for all the income because I have litle knowledge as to whether all cash receipts have been accounted for. Fund raising actvites included bonfre night, summer fayre, scarecrow trail and a ‘Bugsy in the Barn’ party. No issues arose from the work undertaken and given the level of actvity I am satsfed that the income does refect that of the fund raising actvites and events in the year.
Expenditure The expenditure is largely through the bank account using a mixture of cheques and bank transfers.	I checked that the expense recorded on the fnancial statements for year ended 31 August 2023 matched the money paid out of the bank account. I did check the largest invoices and receipts which were paid matched those on the bank account and report.	The expenses on the bank account did match those recorded on the fnancial statement. I asked for receipts for a selecton of the largest payments, these were provided and corresponded to the events in the year. There is inherently some risk surrounding cash foats/expenses at events, but I am satsfed that sufcient processes are in place to ensure that these risks are kept to a minimum.

Risk	Work undertaken	Outcome
Financial statements	I checked the year end balance on the excel report reconciled to the balance on the fnancial statements for year ended 31 August 2023.	I am satsfed that the year end downloaded statements match the fnancial statements and the opening and closing positons on the accounts are all in agreement. PDF copies of the bank statements support the excel report in both the opening and closingbalances.