## ’ - Chalford Hill PTA Treasurer s Report 2022 23 During the year £19,153.49 in net income was raised (compared to £13,862.54 the previous year) and £11,769.35 was donated to the school (compared to £10,722.12 the previous year) – as of the 31[st] August 2023. ## Fundraising net income: |Bugsyin the Barn|£3,338.93| |---|---| |Bonfre|£2,898.55| |Chalfest|£2,301.74| |Scarecrow Trail|£1,765.58| |Summer Fayre|£1,635.17| |Christmas Fayre|£1,538.91| |Salvaton ArmyBin(Old Neighbourhood)|£1,125.33| |Cold TurkeyRun|£981.77| |RecyclingCredits GCC|£944.18| |School Disco|£581.44| |Boot Sale|£521.56| |School Lotery|£313.60| |Terracycle|£252.21| |Other Fundraising|£246.95| |Welcome Back BBQ|£239.71| |Amazon Smile|£183.66| |Uniforms|£124.30| |School Planners|£90.00| |Chalflm|£47.71| |EasyFundraising|£20.09| |Recycle for Charity|£2.10| ||| |Total Income|£19,153.49| This was a 38% increase in net income compared to the previous year. Comparisons in income raised to last year, by event, can be seen in Appendix A. 1 ## Donatons to the school The PTA made charitable donations to the school to fund the following: |School Trips|£3,500.00| |---|---| |Mural|£2,005.00| |Forest School|£1,925.00| |Books|£1,193.85| |PurpleMash|£1,010.00| |Woodland/School Field/Playground|£762.46| |Parentkind Membership/Subscriptons/Parentmail|£680.00| |Philosophy for Children|£500.00| |School Leavers Presents|£118.08| |Misc Items|£74.96| ||| |Total Donatons to the School|£11,769.35| ## Reserves At the end of the year (31[st] August 2023), funds held by the PTA totalled £23,141.86. In a typical year, the PTA donates funding for recurring expenses, such as Purple Mash, Bikeability, school books, forest school sessions, school trips, Parentmail, brass lessons, leavers and Christmas gifts. In the last year we have also contributed to one-off expense such as P4C training, playground resources and dictionaries. In the last year we have also made the following funding commitments, costs to be incurred in the coming (23/24) year: - School Trips £3,500 - Purple Mash £2,020 (for 3 years) (and £1,010 still owed from last year – awaiting invoice) - Forest School £1,925 - Books £1,400 (for £200 x 7 classes) - ParentMail £500 - Brass Lessons £399 (and £399 still owed from last year – awaiting invoice) - Bikeability (YR5) £243 (and £243 still owed from last year – awaiting invoice) - Insurance for woods (Mr Parrot) - £185 - ParentKind £140 - Leavers and Christmas Gifts – £118 - PTA magazine - £30 Note some of the costs above are based on amount paid last year as still waiting to find out how much they will cost for the upcoming year. 2 Signed by the Trustees: _________________________ Zoe Cox Chair _________________________ Date _________________________ Mark Langer-Crame Treasurer _________________________ Date _________________________ Lucy Collins Secretary _________________________ Date ## Appendix A – total net income, by event – this year and last Note can only compare back as far as last year as in 2020-21 only two events took place due to coronavirus (these two events have not taken place since). The following events saw an increase in income this year: **----- Start of picture text -----**
Total net income - Bugsy/Band in the
Barn
£3,338.93
£2,332.54
2021/22 2022/23
**----- End of picture text -----**
3 ## Total net income - Chalfest Tea Tent **----- Start of picture text -----**
£1,536.74
£591.66
2021/22 2022/23
**----- End of picture text -----**
* Note for the Chalfest Tea Tent comparison I stripped out the £765 received for car parking in 2022/23 as this did not appear in the 2021/22 accounts. So this only looks at the tea tent for both years The following events saw a decrease in income this year: **----- Start of picture text -----**
Total net income - Christmas Fayre
£1,747.33
£1,538.91
2021/22 2022/23
**----- End of picture text -----**
## Total net income - Cold Turkey Run **----- Start of picture text -----**
£1,230.57
£981.77
2021/22 2022/23
**----- End of picture text -----**
**----- Start of picture text -----**
Total net income - Summer Fayre
£3,598.75
£1,635.17
2021/22 2022/23
**----- End of picture text -----**
4 **----- Start of picture text -----**
Total net income - Recycling
£3,411.67
£2,321.72
2021/22 2022/23
**----- End of picture text -----**
* Note recycling includes Terracycle, the Salvation Army Bin (at the Old Neighbourhood) recycling Credits from GCC ## Summary of net income comparison 2021/22 and 2022/23 ||2021/22|2022/23|Diference| |---|---|---|---| |Band/Bugsyin the Barn|£2,332.54|£3,338.93|£1,006.39| |Chalfest Tea Tent|£591.66|£1,536.74|£945.08| |Donatons(Amazon Smile/EasyFundraising)|£167.40|£203.75|£36.35| |Uniforms|£95.50|£124.30|£28.80| |Christmas Fayre|£1,747.33|£1,538.91|-£208.42| |Cold TurkeyRun|£1,230.57|£981.77|-£248.80| |Recycling|£3,411.67|£2,321.72|-£1,089.95| |Summer Fayre|£3,598.75|£1,635.17|-£1,963.58| |Bonfre|-|£2,898.55|-| |Scarecrow Trail|-|£1,765.58|-| |School Disco|-|£581.44|-| |Boot Sale|-|£521.56|-| |School Lotery|-|£313.60|-| |Other Fundraising|-|£246.95|-| |Welcome Back BBQ|-|£239.71|-| |School Planners|-|£90.00|-| |Recycle for Charity|-|£2.10|-| |Jubilee PartyStall|£460.10|-|-| |Other(incl Carols and Y6 Parents’ Drinks|£227.02|-|-| 5 **Charity Name Chalford Hill Country Primary School Parents and Teachers Association** **No (if any) 296881** ## **Receipts and payments accounts** **For the period from** 1/9/2022 31/8/2023 **To** |**For the period**
**from**|1/9/2022|**To**|31/8/2023| |---|---|---|---| ||||| |**Section A Receipts and payments**
**Utitd**|**Rtitd**|**Edt**|| |**to the nearest £**
**A1 Receipts**
Fundraisingevents
**27,197**
Second Hand Uniform
**124**
Recycling projects
**2,221**
School lottery
**245**
Other fundraising (e.gvia Amazon Smile)
**542**
Chalford Parish Council Grant
**-**
**-**
**-**
**-**
**30,329**
**-**
**-**
~~**_Sub total_**~~**-**
**_Total receipts_ 30,329**
**A3 Payments**
Fundraisingevents - costs
**11,586**
Recycling projects
**-**
Administrations and other costs
**426**
Charitable donations to school
**11,889**
**_Sub total_ 23,901**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 23,901**
**_Net of receipts/(payments)_ 6,428**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**16,714**
**_Cash funds this year end_ 23,142**
**nresrce**
**funds**
~~**_Sub total_**~~~~_(Gross income for AR)_~~
**(see table).**
**A4 Asset and investment**|**to the nearest £**
**-**
**-**
**-**
**-**
**288**
**-**
**-**
**-**
**288**
**-**
**-**
**-**
**288**
**-**
**-**
**-**
**288**
**288**
**-**
**-**
**-**
**288**
**-**
**-**
**-**
**-**
**esrce**
**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**nowmen**
**funds**|**Total funds**
**to the nearest £**| ||||**27,197**| ||||**124**| ||||**2,221**| ||||**245**| ||||**542**| ||||**288**| ||||**-**| ||||**-**| ||||**-**| ||||**30,617**| ||||| ||||**-**| ||||**-**| ||||**-**| ||||| ||||**30,617**| ||||| ||||**11,586**| ||||**-**| ||||**426**| ||||**12,177**| ||||| ||||**24,189**| ||||| ||||**-**| ||||**-**| ||||**-**| ||||| ||||**24,189**| ||||| ||**-**|**-**|**6,428**| ||**-**|**-**|**-**| ||**-**|**-**|**16,714**| ||**-**|**-**|**23,142**| CCXX R1 accounts (SS) 05/28/2024 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**| |---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**Details**
**Details**
**Details**
**Details**
Bank Current account balance as 31 Aug
2023
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**23,142**
**-**
**-**
**23,142**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**Unrestricted**
**funds**
**Fund to which**
~~**asset belongs**~~
**Fund to which**
~~**asset belongs**~~
**Fund to which**|**to nearest £**
**Restricted**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Restricted**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Cost(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Cost(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Amount due**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| CCXX R2 accounts (SS) 05/28/2024 2 Signed by one or two trustees on |Signature|Print Name| |---|---| ||Mark Langer-Crame| ||Zoe Cox| CCXX R3 accounts (SS) 05/28/2024 3 ## **CC16a** ## **Last year to the nearest £** **----- Start of picture text -----**
16,389
96
3,412
167
150
-
-
-
20,214
**----- End of picture text -----**
**-** **20,214** **6,201 - 716 10,190 17,107** . **17,107 3,107 - 16,714 19,821** CCXX R4 accounts (SS) 05/28/2024 4 ## **Endowment** ## **to nearest £** **-** OK ## **Endowment funds** **to nearest £** **-** **-** **Current value** ~~**(optional)**~~ **-** **Current value** ~~**(optional)**~~ **-** **When due** CCXX R5 accounts (SS) 05/28/2024 5 Date of ~~approval~~ 01/05/2024 **5/5/2024** CCXX R6 accounts (SS) 05/28/2024 6 29[th] May 2024 Chalford Hill Primary School PTA Chalford Hill Primary School Stroud Gloucestershire GL6 8LG Dear Zoe, Mark and Lucy ## Independent examinaton for the year ended 31st August 2023 Nature and scope of the examinaton I have been asked by you, as a trustee of a Chalford Hill Primary School Parents and Teachers Association, to examine the financial position and the related statement of activities for the years ended August 2023. The objective of the examination is to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a report that includes my opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an independent examination will always detect a material misstatement when it exists. In accordance with the Ethical Standards imposed upon me, I must ensure that my independence is always maintained to enable me to form an objective opinion on the truth and fairness of the unaudited summary report. This examination includes an assessment of whether the accounting policies are appropriate to the association’s circumstances and have been consistently applied and adequately disclosed, and to comment on the overall presentation of the financial report. ## Opinion on fnancial statements In my opinion the treasurer’s report:  give a true and fair view of the state of the association's affairs as at 31 August 2023 and of its surplus for the year then ended; and  have been properly prepared in accordance with a cash accounting basis.  The overall presentation of the financial report is clear and legible and suitable for the requirements of the Association and for audit purposes. ## Yours faithfully Michael Seymour Accountant mjseymour40@hotmail.com ## **Appendix 1 – Outcome of my work in the key areas of examination focus** |Risk|Work undertaken|Outcome| |---|---|---| |Incoming resources
A signifcant proporton of
income is made up of cash
taken at various fundraising
events, which is paid into
the bank mainly through
cash deposits or via
Stripe/Sum Up.|I checked the amounts paid
into the bank account
matched those recorded as
income on the fnancial
statements for year ended
31 August 2023.|The income matched that recorded
on the bank statement. It is difcult to
test whether this accounted for all the
income because I have litle
knowledge as to whether all cash
receipts have been accounted for.
Fund raising actvites included
bonfre night, summer fayre,
scarecrow trail and a ‘Bugsy in the
Barn’ party.
No issues arose from the work
undertaken and given the level of
actvity I am satsfed that the income
does refect that of the fund raising
actvites and events in the year.| |Expenditure
The expenditure is largely
through the bank account
using a mixture of cheques
and bank transfers.|I checked that the expense
recorded on the fnancial
statements for year ended
31 August 2023 matched
the money paid out of the
bank account. I did check
the largest invoices and
receipts which were paid
matched those on the bank
account and report.|The expenses on the bank account did
match those recorded on the fnancial
statement.
I asked for receipts for a selecton of
the largest payments, these were
provided and corresponded to the
events in the year.
There is inherently some risk
surrounding cash foats/expenses at
events, but I am satsfed that
sufcient processes are in place to
ensure that these risks are kept to a
minimum.| |Risk|Work undertaken|Outcome| |---|---|---| |Financial statements|I checked the year end balance
on the excel report reconciled
to the balance on the fnancial
statements for year ended 31
August 2023.|I am satsfed that the year end
downloaded statements match
the fnancial statements and
the opening and closing
positons on the accounts are
all in agreement.
PDF copies of the bank
statements support the excel
report in both the opening and
closingbalances.|