Trustees’ Annual Report for the period
From 1/8/24 Period start date To 31/7/25 Period end date
Charity name: Heathside Weybridge PTA
Charity registration number: 296866
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide funds in support of educational facilities for the pupils of Heathside School |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fund raising activities to raise funds for the school - this includes events such as Quiz nights as well as proving refreshments at school events and selling second hand uniform |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have paid attention to the charity commission guidance on public benefit during the year |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment | |
| Para 1.38 | |
| Contribution made by | |
| volunteers | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievements during the year included generatng net income of £26 599.27 from events such as Quiz Night, Wreath making workshop, Refreshments at school events, selling secondhand uniform and just-giving campaigns The funds raised supported the purchase of numerous items for the school most notably2 treadmills for the new school gym |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Our fundraising this year has been higher than previous years but our Funds are lower that previous years as the PTA has funded more projects this year |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of theperiod |
Para 1.21 | After financing school projects, the Charity held£15,233.65as at 31st July 25 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our Funds are lower that previous years as the PTA has funded more projects this year. |
| Amount of reserves held | Para 1.22 | £15,233.65 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Fundraising from. Parents and the local community - Quiz night, Wreath making workshop, lottery, second hand uniform sales and just giving campaigns |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Funding of school resources are discussed at regular PTA meetings where all funding requests are discussed and then approved if the committee feels they benefit the school |
| A description of the principal risks facing the charity |
Para 1.46 | Lack of volunteers or participants at events |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royalcharter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by Parents at Annual AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Heathside Weybridge PTA |
|---|---|
| Other name the charity uses | Friends of Heathside Association |
| Registered charity number | 296866 |
| Charity’s principal address | Heathside School Brooklands Lane Weybridge KT13 8UZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Susanna Price | Chair | |||
| Travis Hansen | Vice Chair | |||
| Michaela Jones | Treasurer | |||
| Gareth Lewis | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Michaela Jones Full name(s) ~~ee~~ Position (eg Secretary, Treasurer Chair, etc) ~~es~~
Date 16/11/2025
Heathside Weybridge Income & Expenditure account 2024/25
| Opening Balance 1/8/24 Income Heathside Lottery Second Hand Uniform Sales Gift Aid Easy Fundraising Refreshments at School Events Donations Just Giving |
£29,735.18 £6,665.00 £2,109.95 £120.00 £274.23 £2,263.69 £848.75 £10,124.56 |
|---|---|
| Interest | £207.30 |
| Events Quiz Night Wreath Workshop |
£22,613.48 £2,442.51 £1,058.76 |
| Bake sale | £484.52 |
| Total Income Expenditure Heathside Lottery (Prizes) Heathside School PTA Expenses Refreshments at School Events Quiz Night |
£3,985.79 £26,599.27 -£900.00 -£37,765.76 -£404.31 -£932.60 -£590.00 |
| Wreath Workshop | -£346.13 |
| Parentkind Total Expenditure Closing Balance Bank Accounts Natwest Current Natwest Reserve Natwest Gift Aid Santander Current Santander Business Savings |
-£162.00 -£41,100.80 £15,233.65 £500.00 £14,215.44 £100.00 £415.28 £52.93 |
| Closing Balance as per bank statements | £15,283.65 |
| Unpresented cheques | -£50.00 |
| Bank account closing balance | £15,233.65 |
Heathside Weybridge Projects Funded 2024/25
| Milly's Garden | £75.00 | H Barker |
|---|---|---|
| Breakfast club | £78.32 | E Mitchell |
| Compost | £100.00 | A Dredge |
| Lego Club | £149.58 | B Barlow |
| AudioBox | £162.48 | Ray Macfarlane |
| HESI: Drum amp | £187.06 | Ray Macfarlane |
| Staff Xmas | £199.70 | C Johnstone |
| Trim router | £214.06 | D Daborn |
| HESI: Goggle simulation | £240.00 | L Bell |
| HESI: Lighting | £273.33 | Ray Macfarlane |
| YR 11 | £452.62 | L Willoughby |
| Photobooth - Ball | £550.00 | P Best |
| HESI: Drama Electrics | £825.00 | Ray Macfarlane |
| Sewing Machine | £999.17 | N Mughal |
| HESI: White board paint | £1,040.00 | S Noble |
| Football kits | £1,264.00 | B Blake |
| HESI: Lighting and delivery | £1,485.44 | Ray Macfarlane |
| Gym contribution | £5,000.00 | B Blake |
| Treadmills | £9,720.00 | B Blake |
| HESI: Grab and Go | £14,750.00 | R Harris |
| £37,765.76 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name Heathside Weybridge PTA
31/07/2025 296866
On accounts for the year ended Charity no (if any) Set out on pages
(remember to include the page numbers of additional sheets)
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2025.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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30.09.2025
Signed:
Date:
Name:
1
Oct 2018
IER
Lindsey Moses-Roberts
Relevant professional qualification(s) or body (if any):
Charted Institute of Management Accounts
Address:
4 Kingswood Close
Weybridge
KT13 0RE
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER