TINDSOR& MAIDEN'HEAD SYMPHONY ORCHESTRA TRUSTEES, REPORT Year ended 31 Jul? 2022 Stru¢ture The Societ!" is constiluled as a Re&?istered Chariti. No.?96537 and shall conforni to the Chariiies Act and the rules and requiremenis of the Charii! Commission. As of *014 ihe address ol- th¢ S()Liet!' is: 48. Lakeside. Earle).. Readingi RG6 7PQ. The Trustees of ihe Societ!. are Ihe Chairnian. Dr Frances Jon¢s: Vice-chaimian. Mrs Jacqueline Baines: Secrelar%'. Ms Katharine Henson and Treasurer. Mrs Alison Fl'ffe. The Societ). is a small Lharil!" and as such is noi regislered at Companies House. Man¥gement The Societi" shall be adminisiered b!" a Committee consisiing? of a Chairnian. a Vice-C"hairm<ln. Secreian. and Treasurer. and up io six ordinan" members. The Musical Director and l.eader ol- the Orchesira shall be ¢x-ofticio members of the Commiiiee. The Committee mai. co-opt new members as necessaTh'. The Commillee shall fulfil such funciions as necessan, io ensure ihe smooth runningF ot the Sociei).. It shall hold sufficieni minuled meeiings to complete business in hand. The quorum for such m¢eiings shall a total ol" half ihe Commiltee plus one. of M-hom one must be Chairman. Vice- Chainnan or S¢¢retaTh'. Minuies shall be ai'ailable io Societi" members on requesi and a re%uine ot" meeiinLSS shall be rouiinel!" ai ailable to members. Objectii'e5 and Aetii'ities The principal aim ot- the Sociel!. is io promote M'iihin ihe COTnmunil!' of Il'indsor and Maidenhead and disiricl enj()!'ment ot-and education in music b!" rehearsal and public performance of orchcsiral music. Prol'ided financial support is ai"ailable. Ihe Soci¢i!' also holds an annual competition open io l'oung musicians 10 encouragFe skills in perlonnance and the opportunit!. to take part in public concerts organised bN' the SocieiN. The Sociei!. holds a minimum of three public concerts per annum. and occasionallN' coopernies 'ith oth¢r societies "1th similar aims in further public perfonnances. The Societ!, has also giji'en Concerts in aid of local charities. Financial goi'ernance An ..Innual Cieneral Meeting {AGM) shall be held before the end of December. Members shall be notitied in writing at least ihree eekS in adi'ance and sent copies of the agFenda. The business of the AGM shall be a) to r¢ceii'e annual reporls and accounts bl to elect otricers and ordinan members of ihe Commtnee cl to tix subscription rates dl to transaci such oiher business as mai be required IIN[)%()R & MAIDENHEAI) Sl'iklPH()XI' C)R(-HES"l"RA 48 Lake%ide. larle!,. Reading RG6 1 PQ 0118 9?6 8798 Chairman- Frances lones Secretary- katharine Hen50n reasurer - .411 ki ttL'
WINDSOR & MAIDENHEAD SYMPHONY ORCHESTRA Subscriptions maN be ch(IrgTed as needed ai a raie 10 be fixed ai a General Meetin2. The financial l'ear shall end on 31 st Jul!.. A bank" accounl shall be held in Ihe name of ihe Sociell.. Online pal'nients shall bc duthorised and cheques shall be signed b!" IH'O 0]CerS. one ot i4.horn M'ill ihe Treasurer. "rhe SocietN' ma. receiN"e donalions and grants. Tickeis for concerts ma!" be offered for sale to the public. The incom¢ and propert!. of the Societ!" ho"socI.er deni.ed shall be applied solel!. toardS promoling IhL' tsbjeciii'es ol. the SocietN as aboi"¢ and no portion shall be paid or iransferred directli. or indirectl J to an!. member ol" the Societs. except in paN"meni of legilimaie expenses incurred on behalf ol- the All fixed assets less than £?iO shall be expended ihrough the income and eXnditUre account h1]st others are recorded at historic cost and depreciated oi'er their useful lives of l O N'ears. The Treasurer shall keep a record of all income and expendilure and shall present ihe LxaminLd aLcounis at a Generiil Meeiing or an! other lime on reasonable requesl. An Exan)iner shall be appointed bv the Commitiee and shall. ii'here tK)ssible. examine the accounts bcfore the AGM. Financial reTr'iew for period includin2 resen'es polic The accounls H"ere preparL'd on an accrual basis this change lias made for ihe accouniing periods from I ' Augusl ?0 I i ODIN"ards. Financial l'ear ?0? ]-?? sam" Ihe reium of normal aclii'ilies for ihe SocietN". In toial fii"e concerts "ere held - Ihree as nonnal plus iH'o concens "here ihe orchestra "aS paid bl ihe orgpanisers ol"Ihe conLens io perfonn. The firsi concert 'aS held at ihe new'l}. oned BaN'lis Theatre ai Brai'th.ick Leisure Lentre and aS a joint concert M iih the Rol'al Free SingTers. The accounts reflect the fact ihai conceri income and expenditure "ere shared ihe tm'o orgianisalions. Grant applications reiurned lo nonnal. and ihe Societs" H"as i'ern. successful once again in obtaining grants lo support liq aciii'iiies. This. and Ihe rene"ed abilit!. io appls. for Orchestra Tax Reliet-. led to a i'erv successlul N'ear linancialli t-or the Soiiel!. As noled in the accounls ihe Socieii. recorded income of £?).01 ? (£4.104 Financial Year ?11?O-? l ) and a surplus 01" £6.489 Ideficil ot- £).))9 - FinanLial Year ?O?O-? l ). The net assels of the Sociely al the i'ear_end w.ere £4?. Ji9 l£Ji.870 - i I. Jul! ?0? l ). Granl income '8S £4.iOO. gift aid claimed £1.799 as a result of member subscriptions relurnin(J lo nonnal. and Orchestra Tax Relief claimed i.la Ih'MSO Productions Lid. 'aS £4.i48. Pa4e ? 01. 3 IVINDSC)R &,XIAIDENHEAD S1'IMPHC)NI' C)R("HF..%"IIL4 48 1.akeside, r.arle!'. Reading RCi6 1 PQ 0118 9?6 8)98 I"reasurer - .411 F.I,(te Chairman - Frances lones Secretary - Kaiharine Heiison
MIINDSOR & MAIDENHEAD SYMPHONY ORCHESTRA A reserN'es poliev has been put in place as of 18 June ?019. Resc'rn'es hai'e beeT) defined as tliose monies held in ihe Societt" s sai'tnLTS and d¢posii accounis and Ihe Committee agTreed Ihai the!" shi)Iild be in the rangTe £ I 1.000 io £1 i.000. Resern'es al i I, Jul! ?0?? amounted io £?9.1 ?9. a deLrcasL ()f £1.711 l-rom i I . Jul!. ?0? l. Hoiiei"er. during ihc same period ihe balance on Ihe Sociell % Lurrenl aLcounl inireased bN" £6.918. retlectin¥ ihe number and size of uranis receii'ed throughoul the N'ear. The Comrnittee reN'ieMed Ihe lei'el of r¢sen'es on 19, Mai. ?0?? and concluded thai. no. that ihL So¢i¢tw s aclii.iiies are back io nornial and in particular. access 10 gjrants has relumed. some ol. the reseri'es should be redistribuied to mcmbers. li "aS decided lo reduce subscripiions rates lo £ l io per annum. effeLllI'e September ?0?? and subject to approi'al at the AGM in Noi ember ?0?? In addition. it w'as decided ihal a rK)nion ot.the res¢n'es 'OUld be used io fund aetii'.ilie5 10 mark. the Sociel's io, Anni%'ersan' Season. The SocietN' s fixed assets Lonsisi ot- a set of acouslic screens "1th siands and a sei of timpani. The total i'alue of fixed assels held bl. the Sociei!. siood at £?.840 on i l Jul} ?0?2. JEty FNCF.s JONES Ichainnanl JACQL,ELINE BAINES (Vice-chainnan) 4THARINF. HENSON ISeLretap¥') ALISON FYFFE (Hon Treasurer) Page 3 01. 3 IIN[)%C)R &. fvIAIDENHEAD.%l'IKIPH().NI' C)R("HES'1'RA 48 Lakeside. F.arle!'. Reading RG6 1 PQ 0118 926 8798 c.hairman- Frances lones Secretary - kathJrine Henson Trea5ufL'r- .411 ki tte
WINDSOR & MAIDENHEAD SYMPHONY ORCHESTRA STATEMEiYf OF ACCOUNTS TO 31° JULY 2022 BALANCE SHEET All figure5 in £ ai31/07121 It 311O7n2 ASSETS Fixed a&8ets: 583.14 2,730.(K> 499.84 2J40. Timpani Crrent assets: C#$h ai bank #d i# h#d CasW¢hwuc5 in hthl 1.850.98 1.047.98 29.791.56 .768.97 1.048.10 28.080.53 Savings ac£ou Other turrent •ss¢ts Expenses relattng to [xI ytar Loan to WMSO PrUCtiS Lid D¢btors Easyfundrat$ing paymart d Gift aid claimed T1 patd Subscriptions due Total assets 55.48 5,661.43 597.61 25.88 353.52 19.63 36980.67 46.473.98 LIABtLrfiES AOnts payable Balance owed io WMSO Pr(xJuctions for concerts Grdnt pertaining to next y Income iaining ¢0 next year Members. subs¢Tiplions caTrifyl over io nem ye4T Totsl liabilities I,IKK). 4,()0.[) so.( 65.(Kl 4,115.IXI 111.00 NET ASSETS iawets kss libilities 35369.67 42JS8. SOCIETY FUND Balance * SWI ofyear Surplus f( theyear 39.428.51 -3.558.84 35.869.67 6.489.31 SOCIETY FLND AT YEAR EPID 34J69.07 42JSL98 NOTES: l. Youn8 Musici#n Trophy 2022 2. Spoor. Melry & Rtxman FouTMl*ion. Young Musician Competiiion (kt 2020 (defeff 2022) £1.O(K l¥inc¢ Philip Trust iNov 22 conctrt £1,0. IA)uis Baylis Tntst Nov 22 ¢4)n¢ert £2,(KKI 3. Youn8 Musician entrant fe¢ 2022 Stgned. Alison Fyffe (Hon. TrÈasurÈr} £Pr Rtport of the Independent Examiner I have examined the atcounts Set out on page5 1 to S on the basis of an examina1ion of the Society's accounting records and of explanations given to me. I confim that the accounts agree wTrth the Society'5 accounting records, which in my opinion comply with the vequirements of the Charity Commis5¢0n. No other matters have come to light wh¢ch in my oplnlon prevent a proper understanding of the accounts. 7 October 2022 Steve Edwards Hon. Independent Examiner Pa8elof5
WINDSOR & MAIDENHEAD SYMPHONY ORCHESTRA STATEMENT OF ACCOUNTS TO 31st JULY 2022 INCOME AND EXPENDITURE ACCOU All figures in £ 12 months to 3110712021 12 moDth8 to 31107122 INCOME Concert account (see page 3) Amazon Smile income Bank interest E&syFundrdising income Friends of the orchestrn Gift aid Grants for specific use Member and other donationgrnnLs Sub5CriPtions Weekly refreshments Young Musicians, Competition 8,603JO 10.17 289.1)9 93.12 120.00 1,789.87 45(Kl.00 29.90 9J6250 214.54 10.15 330.14 73.49 353.52 l.O(K).00 2.337.00 TOTAL INCOME 4.104.30 25,012.49 EXPENDtTURE Concert account (see page 3) Card reader set.up expense Charitsble donation Deprecialion - capital equipment Equipment purchase- non capitsl ExtnSeS oift¢¢rs and committee Insurance. PRS and subscription io MM Orchestrd Tax Relief received in excess of proviston Publicity printing and distribulion Web hosting Young Musicians, Competition 6.736.06 0.00 16576.19 OJ2 38.00 473JO 570.1)0 199.28 412.00 0.00 222.90 31.19 473.30 335.83 0.37 0.00 57.58 TOT AL EXPENDITURE 7,663.14 18523.18 SURPLUSIDEFICIT -3,558.84 6.489Jl OTES.. l. Louis Baylis Trust C l Nov 21 £2.IKK>' Kidwells Park Tn C l Nov 21 £5Th). Prince Philip TnLSt C2 Mar 22 £2,000 2. Young Musicians, Comwition deferred to October 2022 3. Donaiion io Making Music Page2of5
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