2025-03-31-accounts - Harting Community Hall Trust

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THE HARTING COMMUNITY HALL TRUST

TRUSTEE ANNUAL REPORT

FOR THE YEAR ENDED

31st MARCH 2025

CHARITY NUMBER: 296532

Trustee : Harting Parish Council

Harting Community Hall Pease Croft South Harting Hampshire GU31 5LB

The Harting Community Hall Trust

Charity number: 296532

Statement of Financial Activities

for the year ended 31 March 2025

Total income resources Total expenditure Surplus/(deficit) income over expenditure for year	2024-25 £ 34,507.03 note 1 27,020.67 note 2 7,486.36	2023-24 £ 29,296.10 28,556.94
		739.16

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The Harting Community Hall Trust

Charity number: 296532

Balance Sheet

for the year ended 31 March 2025

£ £ - 7,779.52 8,938.11 202.50 90.00 2,837.20 - 19,847.33 - 456.31 456.31 £ 19,391.02 11,904.66 7,486.36 £ 19,391.02 2024-25	£ £ - 6,855.62 5,321.69 202.50 90.00 - - 12,469.81 - 565.15 565.15 11,904.66 11,165.50 739.16 11,904.66 2023-24	£ £ - 6,855.62 5,321.69 202.50 90.00 - - 12,469.81 - 565.15 565.15 11,904.66 11,165.50 739.16 11,904.66 2023-24
- 456.31	- 565.15
£ £
		11,904.66
		11,165.50 739.16
		11,904.66

The financial position and summary of funds at the year end were:

Note: Harting Parish Council grant held by them for use when required bal b/f 2,783.58 awarded this year 2,650.00 Spent (screen/roofing/audio) (2,370.00) bal c/f 3,063.58

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The Harting Community Hall Trust

Charity number: 296532

1. Analysis of Income for the year ended 31 March 2025 2024-25 Income £ £ Government grants Parish Council grant Others - Voluntary receipts Donations 45.00 Legacies - 45.00 Charitable activities Regular hire 6,070.00 Pre-school & toddlers 11,378.00 Private hire 514.00 Occasional hire 1,578.00 19,540.00 Activities for generating funds Fundraising 2,754.00 Film nights 10,819.03 13,573.03 Investments Bank Interest 116.42 Other receipts Other grants 1,000.00 Electricity 232.58 Insurance claim - 1,232.58 Total income resources 34,507.03	2023-24 £	£ - 50.00 18,509.50 10,461.03 31.97 243.60
	50.00 -
	4,484.00 11,520.00 1,060.00 1,445.50
	2,160.48 8,300.55
	- 243.60 -

		29,296.10

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The Harting Community Hall Trust

Charity number: 296532

2. Analysis of Expenditure for the year ended 31 March 2025

2024-25 £ 8,372.04 2,737.94 590.78 1,468.77 1,243.90 541.24 641.46 222.05 1,046.40	2023-24 £ 10,606.05 4,998.30 1,056.52 1,807.32 1,040.06 542.85 361.63 212.74 935.19	£ 21,560.66 4,672.96 1,658.20 665.12
180.00 4,736.15 705.28	180.00 3,811.64 681.32
495.57 149.59	454.62 210.50

		28,556.94

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The Harting Community Hall Trust

Charity number: 296532

Objectives and Activities

For the purposes of a village hall for the use of the inhabitants of Harting without distinction of political religious or other options including use for meetings lectures and classes and for other forms of recreation and leisure time occupations with the object of improving the conditions of life for the said inhabitants.

Area of benefit

Parish of Harting

Additional information

The Charity is not a grant making charity or involved in social investment. The Charity is run by a Community Hall Committee (CHC) which is made up of volunteers and the Harting Parish Council acting as the Sole Managing Trustee is also made up of volunteers. The Charity has one employee who is the Hall’s caretaker.

Achievements and Performance

The last year has been another year of progress for the Hall with usage levels holding up, further refurbishment projects, continued development of our ‘Harting Film Night’ activities and progress on our solar project with the valuable assistance of Harting CAN. Despite increases in many of our overheads and other costs, we have not increased our charges, and a small profit was made for the year.

The most visible signs of the refurbishment are the enhancements of the bar and further upgrading of the audio systems, the latter thanks to the further generous support of the Harting Society. Also further upgrading of the old upstairs committee room, now called The Humphrey Sladden Room, to further enhance it as a small flexible and well-equipped room available for hire and the showing of films and running courses, such as a very popular Wine

A i ti C ith Ni l J h Hill M f bi h t i th t f th H ll i l d i th The continued development of the Harting Film Nights with the successful introduction of Glyndebourne Opera evenings where everyone brings a picnic and more recently an Inde Film Night in the Humphrey Sladden Room. These are as well as the regular monthly Film Nights, the afternoon showings of Art films in the Humphrey Sladden Room and the very popular National Theatre Live showings. This has led to a welcomed increase in the Hall’s income and is very instrumental in the Hall making a small profit.

Although this is a positive picture, the future holds many challenges with continued inflationary pressures and retaining our regular users and attracting new users and activities, as well as maintaining and refurbishing a building that is beginning to show its age and in places wear out. It is against this background that the Solar Project which we have developed with Harting CAN is so important. The project is to substantially increase our solar power capacity and so generate a significant and stable income for the Hall which will then allow us to remove our dependence on oil. We have made significant progress in gaining planning permission, obtaining quotes and securing substantial financial backing from the Harting Parish Council, although this will still mean that we must raise further funds over the next year, but we hope to tie up the last loose ends shortly and be able to proceed. This should be a game changer for the Hall’s longer term financial security.

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The Harting Community Hall Trust Charity number.. 296532 Reserves Policy The Charit(s current policy is to hold all its funds in cash at the Natwest Bank. At the year end the Charity had £8.938 in a Separate Natwest deposit account from its day-to-day banking account. This reserve is held prim3rily to ensure continuily in the eveni of an unexpected significant adverse variation of income or to cover emergency expe.•d4Pures In the normil rour5o ol MveF)tS Ihc Regerve would be expecied to be in the range of £5,0 those required to meei budgeted expcjiditurc o I rom biiy donations. However, monies may be added tts the reserve if it is decided to build up è specific pot to pay future planned expenditure. The Reserve account is monitored at each Meeting of the CHC and this polity annually or as required. 5trydure Governdnce and Mana8ement The Charity 15 governed by a Lease and Trust Deed dated 10 November 1986 35 amended on 9 Decernber 2022. The Ch3rlty has a Solè Managin8 Trustee ISMTI which is undertaken by The Harting Parish Courbcil IHPCI. The membership. therefore. of tho SMT is that of the HPC. The SMT appoints a Community Hall Committee to Provide the day to day management of rhe Chariiy and the hall. The lease which the Charity has on the Community Hall building is held on the Charitvs behalf by the Official Custodi3r¢ for Charities. The freehold of the building is owned by The Harting Parish COUClI. Reference and Administrative details Charity name.. The Harting Community Trust Charity number.. 296532 Ch3ritV'5 principal address.. Harting Community Hall, Pease Croft South Harting Petersfield GU31 SLB Sole Managing Trustee's principal address.. Clerk to Harting Parish Cour>cil, The Old Post Office South Harting Petersfield GU315PU The trustees declare that they have approved thi5 trustees, annual accounts and report. Signed on behalf of the charitVs trustee5'. Position-. air Signature.. Full name.. Date.. Page7of9

Independent examiner's report on the accounts Report to the trustees of Harting Community HallTrust On the accounts for the year end 31. March 2025 Charity Number 296532 Set out on Page two Respective responsibilities of Trustees and Examiner.. The charity's trusiees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Actl and that an independent examination is required. It is my responsibililyto: 1. Examine the accounts under section 145 of the Charities Act 2. To follow procedures laid down in the general Directions given bythe Charity Commission lun(ier section 1451511bl of the Charities Act, and 3. To state whether particular malter5 have come to my attention. Basis of independent examiner's Statement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosure in the accounts and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as the whether the accounts present a "true and fair" view and the report is limited to ihose matters set out in the statement below. Page8ofg

Independent examiner's statement In connection with my examination. no matter has come to my attention. 1. Which gives me reasonable cause to believe that in. and materi81 respect. the requirements.. lal to keep accounting records in accordance with section 130 of the Charities Act- and Ibl to prepare accounts which accord with the account ting records and comply with the accounting requirements of the Charities Act have not been mei., or 2. To which. in my opinion, atteniion should be drawn in order to enable a proper understanding of the accounls to be reached. Signed- Date: I f. Name: Relevant professional qualifications or body lif any) FcM4 GLffjA Address- Gffy- 6LL31 Page9ofg