2023-12-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From: 1 January 2023 Period start date To: 31 December 2023 Period end date Charity name: St John's Preschool Charity registration number: 296147 Objectives and Activities SORP reference Para1.17 Summary of the purtx)ses of the charity as set out in its overnin document Summary of the main activities in relation to those purposes for the public benef it, in particular, the activities, projects or services identified in the accounts. The aim of the charity is to provide childcare services for children aged 2-5 ears of a The main activities are to care for the children during term time. We also carry out activities during the year to develop relationships between staff, children and their families and additionally raise funds which can be used to benefit the Pre- School. The trustees have had regard to the Charity Commission's guidance on public benefit when planning all events and determining how best to utilise any funds raised. Para 1.17 and 1.19 statement confiming whether the trustees have had regard to the guidance issued by the Charity Commission on public benef it Para1.18 Additional information {optional) You ma choose to include further statements where relevant about.. SORP reference Para 1.38 Policy on grant making nla Para 1.38 Policy on social investment including program related investment nla Members of the Pre-school Committee volunteer to organise fund raising activities for the benefit of the setting. They subsequently participate and assist in the running of those activities. Para 1.38 Contribution made by volunteers Other

Achievements and Perfomiance SORP reference A proportion of the monetary income of the Pre-school both through educational funding and via fundraising activities and donations has been utilised to purchase equipment to ensure that the children have plenty of toys l activities etc to occupy and educate them at all times. Our intake numbers are constantly monitored to ensure that we have sufficiently trained staffed to ensure regulatory ratio numbers of staff to children is maintained at all times and hence to enable us to maximise {where possible) the intake numbers of children attending the setting. We also engaged a 1.1 staff member for a child with SEN needs. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its benef iciaries and any wider benefits to society as a whole. Para 1.20 Additional information (optional) You ma chwse to include further statements where relevant about.. Objectives are set primarily at the AGM where key areas of improvement are identified. For example this year we wanted to purchase a new play-house for the garden, to install new security gate at the perimeter of the setting and for the children to attend the local pantomime show at Christmas time. All these were achieved by re-investing fund raising and donation income streams. Our fundraising objectives are always to provide the best possible facilities for the children attending the setting. Therefore our aim is always to raise funds wherever possible to facilitate that need. Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 We hold a Christmas bizarre, Easter bonnet activity, sponsored bounGe activity etc all aimed at re-investing that income back into the setting. Investment performance against objectives Para 1.41 Other

Financial Review Review of the charity's f inancial position at the end of the eriod Siatement explaining the FX)licy for holding reserves stating why Ihey are held ara 1.2 £70.975.98 Para 1.22 We employ several members of staff and therefore reserves are held primarily to cover the unlikely event of redundancy payments being required. In addition we may be asked by the owner of the building (St.John's Church) to contribute to any major maintenance issues encountered with the buildin £30,744.40 nla Amount of reserves held Reasons for holding zero reserves Detsils of fund materially in def icit Explanation of any uncertainties about the charity continuing as a going oncern Para 1.22 Para 1.22 Para 1.24 nla Para 1.23 We pay a annual rental charge for use of our Pre-school room to the adjacent St. Johns Church. Whilst there is absolutely no indication to suggest we would have to vacate the premise. then if we did we would have to seek alternative accommodation. Additional information {optional) You ma chcKJse lo include further statements where relevant about.. Educational fees paid either privately directly from the child's parents or funded by the local Council. Other income streams are via fund raising adivities and l or private donations. Our investment policy is always to ensure that the setting is a clean, tidy, safe and enjoyable place for the children to attend. Coupled with this is to ensure we provide the necessary equipment for a wide range of thought provoking aclivities to occur. We constantly monitor our financial position and therefore eliminate risks as far as possible. The charity s principal sources of funds {inGluding any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the Gharity Para 1.46 Other

Structure, Governance and Management Description of charity's trusts.. Committee consisting of Chair, Secretary, Treasurer. Manager. Deputy Manager and Fund raisers. Pre-school Constitution Type of governing document Para 1.25 ,How is the charity constituted? Para 1.25 Written constitution document. ",orated Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or bC￿Y entitled to appoint one or more trustees Para 1.25 All Committee member positions are reviewed annually at the AGM. Names of nominees are tabled in advance (or indeed can be at the meeting) and subsequently voted upon for election I re- election. Additional information (optional) You ma choose lo include further statements where relevant about.. All of our current Trustees I Committee members are either staff or hold experience of being Trustees at third party local charities. All new Committee members are required to obtain a satisfacto DBS check. Committee consisting of Chair, Secretary, Treasurer. Pre-school Manager. Deputy Manager and Fund raising volunteers. In addition to the Manager and Deputy Manager the Pre-school employs five other full-time members of staff. Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider ne￿Ork with which the charity works Para 1.51 We have a working relationship with the Church Warden of the adjacent St.John's Church with whom we consult if any alterations I maintenance is required at the setting. Relationship with any related parties Para 1.51 Other Reference and Administrative details Charit name Other name the chari uses istered charit number Charity's principal address St.John's Pre-school, Newbu nla 296147 Sl.John's Pre-Schc¥)I Sl.Richard's Room St.John's Road, Newbury, Berkshire, RG14 7PR.

Names of the charity trustees who manage the charity Dates acted If not for whole ar Tru5lee nam8 Offlce Ilf any) Name of person lor body) enlltled to appoint trustee if an Hannah Millson Gary Walsh Tanya Vokins Pre-school Manager Chair Treasurer 10 11 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director name ortwasa roved nla Name of trustees holding title to property belonging to the charity Trustee name nla Dates acted if not for whole ar

Funds held as custodian trustees on behalf of others Description of the assets held in this capacity nla Name and objects of the charity on whose behalf the assets are held and how Ihis falls within the custodian charity's objects nla Detsils of arrangements for safe cust(xly and segregation of such assets from the charity's own assets nla Additional informalion {optional) Names and addresses of advisers (Optional information> Type of Name Address adviser Education Early Years Church Warden West Berks Council Building Finance St. John's Church, Newbury Toomers Wharf, Canal Walk, Newbury, Berkshire, RG14 1DY. EJBC Chartered Accountants Name of chief executive or names of senior staff members {Optional information) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details nla Othero tional information nla

Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s) G6uy WcLIthI Full name{s) Position (eg Secretary, Chair, elc) Gary Walsh Chair Date 3111012024

3111012024, 15.'00 Annual R8tum for 2023.docx- Googl& Docs ST JOHNS PRE-SCHOOL INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31st DECEMBER 2023 htWs".Ildocs.gMgle.eonVdctum8nVd11Y4wOyL1kQZgYcLLGjBg71-OdCswUGuKledil 114

3111012024, 15.'00 Annual R8tum for 2023.docx- Googl& Docs Note 2023 2023 2022 2022 INCOME Fees 25,643.91 3,997.06 83,220.45 205.19 24,737.49 1,479.00 78,092.76 747.47 Fundraising Grants & Donations Refunds io Cleaning refund Interest 1,415 258.81 462.00 34.77 114.740.42 105,553.49 EXPENDITURE Wages Staff training & uniform Rent 80,926.16 2,153.50 5,678.64 5,143.36 5,696.69 825.54 74,382.61 1,546.25 5,728.64 4,840.07 2,917.78 731.89 Equipment and Resources Maintenance & Cleaning Insurance Consumables 2,579.80 2,267.99 763.00 Fees Refund Telephone & Internet Regulatory Fees Outings, parhes & entertainment 1,099.74 50 972.04 50.00 667.14 456.90 Accounts 343.20 314.40 Payroll administration Advertising Sundries 5,781.12 5,258.69 342.17 3513.90 1,935.47 86.26 Website 114.800.96 102.251.99 Surplus/Deficit of Income over Expenditure for year -60.54 2,989.00 htWs".Ildocs.gMgle.eonVdctum8nVd11Y4wOyL1kQZgYcLLGjBg71-OdCswUGuKledil 214

3111012024, 15.'00 Annual R8tum for 2023.docx- Googl& Docs ST JOHN'S PRE-SCHOOL BALANCE SHEET AS AT 31st DECEMBER 2023 2023 2022 Con501idated Pre-school Fund 71,036.32 -60.54 68,047.32 +2,989.00 SurpluslDefecit for this year Represented by.. Metro Bank Account Metro Bank Savings Account Cash in Hand 40,166.18 30,744.40 65.20 45,414.97 25.485.59 135.76 70,975.98 71,036.32 I confirm Ihat I have prepared without carying out an audit, the above Balance Sheet as at 31 st December 2023, and the Income & Expenditure Account ended on that date. Together with the attached notes they are in accordance with the records & explanations given to me. Signed.. Role: Pre-school Committee Treasurer Dated.. 31.09.24 I confirm that I have made available all relevant records & information for the preparation of the attached Financial Statements. Signed.. H.M.MILLSON Role= Pre-school manager Dated.. 30.09.24 htWs".Ildocs.gMgle.eonVdctum8nVd11Y4wOyL1kQZgYcLLGjBg71-OdCswUGuKledil 314

3111012024, 15.'00 Annual R8tum for 2023.docx- Googl& Docs ST JOHN'S PRE-SCHOOL NOTES TO ACCOUNTS FOR THE YEAR TO 31 DECEMBER 2023 1) Fees - This is inclusive of snack charges (£0.50 per child per session} which is not covered by grant fvnding, as well as fees of £2 per session per child for exlracurricular activities (see 9 for Sundries expenses), and all additional hourly charges not covered by the West Berkshire Council granls (see 3, Grants & Donalionsl. 2) Fundraising This amount is the total funds received through fundraising activities. It is reflective of donations received throughout the year at several fundraising events, such as Christmas raffle and bake sales, as well as match funding received for SLJch events. 3) Grants & Donations- This relates to net grants received from West Berks Council. 4) Wages- This is made up of amounts paid during the year to staff, together with related Tax & National Insurance and pension contributions. The payments are calculated by an agent. 5) Equipmenl - This amount includes sundry small items together with the cost of equipmenl bought during the year as well as softwarelemail storage costs. 6) Maintenance & Cleaning - This amounl includes a regular fee for cleaning of the hall which is used by the pre-school. There is a partial refund of this fee because the pre-school are not exclusive users of this space (although they are Ihe main users during term times) This also includes fixtures and fittings. 7) Consumables - This covers all snack and brealrfast expenditure- as mentioned above (see 1, Fees), parents pay a contribution towards these costs. These contributions have covered all of the consumables costs, however previous bookkeeping did not allow for easy separation of hourly fees and snack contribulions. The cosls are Iherefore shown in this report as they have in previous reports lo allow for easier comparison. 8) Advertising- This relates both to advertising of the setting as such through local Newspapers and social media, as well as cost incurred when advertising for new staff 9) Sundries - Inclusive of Hartbeeps and Rugby Tots sessions delivered by outside agencies, as well as PLA membership and tapestry fees (online learning journals for recording children's development). This also includes a refund to a committee member for a DBS check. 101 Refunds - when a purchase has been refunded showing this as an income line lo reflecl the bank statements clearly. Signature: 11.M.MIILSgN Email: [e-mail] htWs".Ildocs.gMgle.eonVdctum8nVd11Y4wOyL1kQZgYcLLGjBg71-OdCswUGuKledil 414

Income and Expenditure report 2023 Final Audit Report 2024-10-31 Created.. 2024-1￿31 By.. Preschool Treasurer [e-mail] Stslug.. Signed Trans8Ction ID.. CBJCHBCAABAAuPj-_meqUwUqULG8Sk8Xp3SFIK5oYyD "Income and Expenditure report 2023" History Document created by Preschool Treasurer [e-mail]) 2024-1041- 3..04.'50 PM GMT Document emailed to [e-mail] for signature 2024-10-31 _ 3..05..33 PM GMT Email viewed by [e-mail] 2024-1(k31- 4..21..03 PM GMT Signer [e-mail] entered name at signing as H.M.MILLSON 2024-1041- 4'.23'.29 PM GMT Document e-signed by H.M.MILLSON [e-mail]) Signature Da18.' 2024-10-31 - 4..23..31 PM GMT- Time Source.. serv8r Agreement completed. 2024-10-31- 4..23..31 PM GMT Adobe Acrobat Sign

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trustees St John's Preschool On accounts for the year ended 31 December 2023 Charity no (If any) 296147 Set out on page$ I report to the trustees on my examination of the accounts of the above charity Ilhe Twst") for the year ended Ra•ponsibilitio8 and ba818 of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Chanties Act 2011 1.the Act"). I report in respect of my examination of the Trust's accounts camed OLrt under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151{b) of the Act. Independent I have completed my examination. I confim that no material matters have examiner's Statement come to my attention In connection wilh the examination which gives me cause to believe that in, any material respect.. the accounting records v￿￿ not kept in accordance with section 130 of the Charities Act, or the accounts did not accord with the accounting rncords, or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should tse drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1411012024 Name". Emma Thomas Relevant professional qualification{s) or body (if any): ICAEW Address: EJBC, 2 Toomers IM)arf, Canal Walk, Newbury, RG14 1DY IER Oct 2018

Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of chanty accounts". directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018