CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From: 1 January 2023 Period start date
To: 31 December 2023 Period end date
Charity name: St John's Preschool
Charity registration number: 296147
Objectives and Activities
SORP reference
Para1.17
Summary of the purtx)ses of
the charity as set out in its
overnin
document
Summary of the main
activities in relation to those
purposes for the public
benef it, in particular, the
activities, projects or services
identified in the accounts.
The aim of the charity is to provide
childcare services for children aged 2-5
ears of a
The main activities are to care for the
children during term time. We also carry
out activities during the year to develop
relationships between staff, children and
their families and additionally raise funds
which can be used to benefit the Pre-
School.
The trustees have had regard to the
Charity Commission's guidance on
public benefit when planning all events
and determining how best to utilise any
funds raised.
Para 1.17 and
1.19
statement confiming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benef it
Para1.18
Additional information {optional)
You ma
choose to include further statements where relevant about..
SORP reference
Para 1.38
Policy on grant making
nla
Para 1.38
Policy on social investment
including program related
investment
nla
Members of the Pre-school Committee
volunteer to organise fund raising
activities for the benefit of the setting.
They subsequently participate and assist
in the running of those activities.
Para 1.38
Contribution made by
volunteers
Other

Achievements and Perfomiance
SORP reference
A proportion of the monetary income of
the Pre-school both through educational
funding and via fundraising activities and
donations has been utilised to purchase
equipment to ensure that the children
have plenty of toys l activities etc to
occupy and educate them at all times.
Our intake numbers are constantly
monitored to ensure that we have
sufficiently trained staffed to ensure
regulatory ratio numbers of staff to
children is maintained at all times and
hence to enable us to maximise {where
possible) the intake numbers of children
attending the setting.
We also engaged a 1.1 staff member for a
child with SEN needs.
Summary of the main
achievements of the charity,
identifying the difference the
charity's work has made to
the circumstances of its
benef iciaries and any wider
benefits to society as a
whole.
Para 1.20
Additional information (optional)
You ma
chwse to include further statements where relevant about..
Objectives are set primarily at the AGM
where key areas of improvement are
identified. For example this year we
wanted to purchase a new play-house for
the garden, to install new security gate at
the perimeter of the setting and for the
children to attend the local pantomime
show at Christmas time. All these were
achieved by re-investing fund raising and
donation income streams.
Our fundraising objectives are always to
provide the best possible facilities for the
children attending the setting. Therefore
our aim is always to raise funds wherever
possible to facilitate that need.
Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set
Para 1.41
We hold a Christmas bizarre, Easter
bonnet activity, sponsored bounGe
activity etc all aimed at re-investing that
income back into the setting.
Investment performance
against objectives
Para 1.41
Other

Financial Review
Review of the charity's
f inancial position at the end
of the
eriod
Siatement explaining the
FX)licy for holding reserves
stating why Ihey are held
ara 1.2
£70.975.98
Para 1.22
We employ several members of staff and
therefore reserves are held primarily to
cover the unlikely event of redundancy
payments being required.
In addition we may be asked by the
owner of the building (St.John's Church)
to contribute to any major maintenance
issues encountered with the buildin
£30,744.40
nla
Amount of reserves held
Reasons for holding zero
reserves
Detsils of fund materially in
def icit
Explanation of any
uncertainties about the
charity continuing as a going
oncern
Para 1.22
Para 1.22
Para 1.24
nla
Para 1.23
We pay a annual rental charge for use of
our Pre-school room to the adjacent St.
Johns Church. Whilst there is absolutely
no indication to suggest we would have
to vacate the premise. then if we did we
would have to seek alternative
accommodation.
Additional information {optional)
You ma
chcKJse lo include further statements where relevant about..
Educational fees paid either privately
directly from the child's parents or
funded by the local Council.
Other income streams are via fund
raising adivities and l or private
donations.
Our investment policy is always to
ensure that the setting is a clean, tidy,
safe and enjoyable place for the children
to attend. Coupled with this is to ensure
we provide the necessary equipment for
a wide range of thought provoking
aclivities to occur.
We constantly monitor our financial
position and therefore eliminate risks as
far as possible.
The charity s principal
sources of funds {inGluding
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
A description of the principal
risks facing the Gharity
Para 1.46
Other

Structure, Governance and Management
Description of charity's
trusts..
Committee consisting of Chair, Secretary,
Treasurer. Manager. Deputy Manager and
Fund raisers.
Pre-school Constitution
Type of governing document
Para 1.25
,How is the charity
constituted?
Para 1.25
Written constitution document.
",orated
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or bC￿Y entitled
to appoint one or more
trustees
Para 1.25
All Committee member positions are
reviewed annually at the AGM. Names of
nominees are tabled in advance (or
indeed can be at the meeting) and
subsequently voted upon for election I re-
election.
Additional information (optional)
You ma
choose lo include further statements where relevant about..
All of our current Trustees I Committee
members are either staff or hold
experience of being Trustees at third
party local charities.
All new Committee members are required
to obtain a satisfacto
DBS check.
Committee consisting of Chair, Secretary,
Treasurer. Pre-school Manager. Deputy
Manager and Fund raising volunteers.
In addition to the Manager and Deputy
Manager the Pre-school employs five
other full-time members of staff.
Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The charity's organisational
structure and any wider
ne￿Ork with which the
charity works
Para 1.51
We have a working relationship with the
Church Warden of the adjacent St.John's
Church with whom we consult if any
alterations I maintenance is required at
the setting.
Relationship with any related
parties
Para 1.51
Other
Reference and Administrative details
Charit
name
Other name the chari
uses
istered charit
number
Charity's principal address
St.John's Pre-school, Newbu
nla
296147
Sl.John's Pre-Schc¥)I
Sl.Richard's Room
St.John's Road,
Newbury,
Berkshire, RG14 7PR.

Names of the charity trustees who manage the charity
Dates acted If not for whole
ar
Tru5lee nam8
Offlce Ilf any)
Name of person lor body) enlltled
to appoint trustee
if an
Hannah Millson
Gary Walsh
Tanya Vokins
Pre-school Manager
Chair
Treasurer
10
11
12
13
14
15
16
17
18
19
20
Cor
orate trustees - names of the directors at the date the re
Director name
ortwasa
roved
nla
Name of trustees holding title to property belonging to the charity
Trustee name
nla
Dates acted if not for whole
ar

Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
nla
Name and objects of the
charity on whose behalf the
assets are held and how Ihis
falls within the custodian
charity's objects
nla
Detsils of arrangements for
safe cust(xly and
segregation of such assets
from the charity's own assets
nla
Additional informalion {optional)
Names and addresses of advisers (Optional information>
Type of
Name
Address
adviser
Education
Early Years
Church Warden
West Berks Council
Building
Finance
St. John's Church, Newbury
Toomers Wharf, Canal Walk, Newbury, Berkshire, RG14
1DY.
EJBC Chartered
Accountants
Name of chief executive or names of senior staff members {Optional information)
Exemptions from disclosure
Reason for non-disclosure of ke
rsonnel details
nla
Othero
tional information
nla

Declarations
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature{s)
G6uy WcLIthI
Full name{s)
Position (eg Secretary,
Chair, elc)
Gary Walsh
Chair
Date
3111012024

3111012024, 15.'00
Annual R8tum for 2023.docx- Googl& Docs
ST JOHNS PRE-SCHOOL
INCOME AND EXPENDITURE ACCOUNT
YEAR ENDED 31st DECEMBER 2023
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3111012024, 15.'00
Annual R8tum for 2023.docx- Googl& Docs
Note
2023
2023
2022
2022
INCOME
Fees
25,643.91
3,997.06
83,220.45
205.19
24,737.49
1,479.00
78,092.76
747.47
Fundraising
Grants & Donations
Refunds
io
Cleaning refund
Interest
1,415
258.81
462.00
34.77
114.740.42
105,553.49
EXPENDITURE
Wages
Staff training & uniform
Rent
80,926.16
2,153.50
5,678.64
5,143.36
5,696.69
825.54
74,382.61
1,546.25
5,728.64
4,840.07
2,917.78
731.89
Equipment and Resources
Maintenance & Cleaning
Insurance
Consumables
2,579.80
2,267.99
763.00
Fees Refund
Telephone & Internet
Regulatory Fees
Outings, parhes &
entertainment
1,099.74
50
972.04
50.00
667.14
456.90
Accounts
343.20
314.40
Payroll administration
Advertising
Sundries
5,781.12
5,258.69
342.17
3513.90
1,935.47
86.26
Website
114.800.96
102.251.99
Surplus/Deficit of Income
over Expenditure for year
-60.54
2,989.00
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ST JOHN'S PRE-SCHOOL
BALANCE SHEET AS AT 31st DECEMBER 2023
2023
2022
Con501idated Pre-school Fund
71,036.32
-60.54
68,047.32
+2,989.00
SurpluslDefecit for this year
Represented by..
Metro Bank Account
Metro Bank Savings Account
Cash in Hand
40,166.18
30,744.40
65.20
45,414.97
25.485.59
135.76
70,975.98
71,036.32
I confirm Ihat I have prepared without carying out an audit, the above Balance Sheet as at 31 st
December 2023, and the Income & Expenditure Account ended on that date. Together with the
attached notes they are in accordance with the records & explanations given to me.
Signed..
Role: Pre-school Committee Treasurer
Dated.. 31.09.24
I confirm that I have made available all relevant records & information for the preparation of the
attached Financial Statements.
Signed.. H.M.MILLSON
Role= Pre-school manager
Dated.. 30.09.24
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ST JOHN'S PRE-SCHOOL
NOTES TO ACCOUNTS FOR THE YEAR TO 31 DECEMBER 2023
1) Fees - This is inclusive of snack charges (£0.50 per child per session} which is not covered
by grant fvnding, as well as fees of £2 per session per child for exlracurricular activities (see 9
for Sundries expenses), and all additional hourly charges not covered by the West Berkshire
Council granls (see 3, Grants & Donalionsl.
2) Fundraising This amount is the total funds received through fundraising activities. It is
reflective of donations received throughout the year at several fundraising events, such as
Christmas raffle and bake sales, as well as match funding received for SLJch events.
3) Grants & Donations- This relates to net grants received from West Berks Council.
4) Wages- This is made up of amounts paid during the year to staff, together with related Tax &
National Insurance and pension contributions. The payments are calculated by an agent.
5) Equipmenl - This amount includes sundry small items together with the cost of equipmenl
bought during the year as well as softwarelemail storage costs.
6) Maintenance & Cleaning - This amounl includes a regular fee for cleaning of the hall which is
used by the pre-school. There is a partial refund of this fee because the pre-school are not
exclusive users of this space (although they are Ihe main users during term times) This also
includes fixtures and fittings.
7) Consumables - This covers all snack and brealrfast expenditure- as mentioned above (see 1,
Fees), parents pay a contribution towards these costs. These contributions have covered all of
the consumables costs, however previous bookkeeping did not allow for easy separation of
hourly fees and snack contribulions. The cosls are Iherefore shown in this report as they have in
previous reports lo allow for easier comparison.
8) Advertising- This relates both to advertising of the setting as such through local Newspapers
and social media, as well as cost incurred when advertising for new staff
9) Sundries - Inclusive of Hartbeeps and Rugby Tots sessions delivered by outside agencies, as
well as PLA membership and tapestry fees (online learning journals for recording children's
development). This also includes a refund to a committee member for a DBS check.
101 Refunds - when a purchase has been refunded showing this as an income line lo reflecl the
bank statements clearly.
Signature:
11.M.MIILSgN
Email: stjohnspreschoolmanager@hotmail.co.uk
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414

Income and Expenditure report 2023
Final Audit Report
2024-10-31
Created..
2024-1￿31
By..
Preschool Treasurer lsljohnspreschoottreasurer@oullook.coml
Stslug..
Signed
Trans8Ction ID..
CBJCHBCAABAAuPj-_meqUwUqULG8Sk8Xp3SFIK5oYyD
"Income and Expenditure report 2023" History
Document created by Preschool Treasurer Istjohnspreschoollreasurer@outlook.com)
2024-1041- 3..04.'50 PM GMT
Document emailed to stjohnspreschoolmanager@holmail.co.uk for signature
2024-10-31 _ 3..05..33 PM GMT
Email viewed by stjohnspreschoolmanager@hotmail.co.uk
2024-1(k31- 4..21..03 PM GMT
Signer stjohnspreschoolmanager@holmail.co.uk entered name at signing as H.M.MILLSON
2024-1041- 4'.23'.29 PM GMT
Document e-signed by H.M.MILLSON Istjohnspreschoolmanager@holmail.co.uk)
Signature Da18.' 2024-10-31 - 4..23..31 PM GMT- Time Source.. serv8r
Agreement completed.
2024-10-31- 4..23..31 PM GMT
Adobe Acrobat Sign

CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examinerfs report on the
accounts
Section A
Independent Examinerfs Report
Report to the trustees
St John's Preschool
On accounts for the year
ended
31 December 2023
Charity no
(If any)
296147
Set out on page$
I report to the trustees on my examination of the accounts of the above
charity Ilhe Twst") for the year ended
Ra•ponsibilitio8 and
ba818 of report
As the charity's trustees. you are responsible for the preparation of the
accounts in accordance with the requirements of the Chanties Act 2011
1.the Act").
I report in respect of my examination of the Trust's accounts camed OLrt
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145151{b) of the Act.
Independent I have completed my examination. I confim that no material matters have
examiner's Statement come to my attention In connection wilh the examination which gives me
cause to believe that in, any material respect..
the accounting records v￿￿ not kept in accordance with section 130
of the Charities Act, or
the accounts did not accord with the accounting rncords, or
the accounts did not comply with the applicable requirements
conceming the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should tse drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
1411012024
Name".
Emma Thomas
Relevant professional
qualification{s) or body
(if any):
ICAEW
Address:
EJBC, 2 Toomers IM)arf, Canal Walk, Newbury, RG14 1DY
IER
Oct 2018

Section B
Disclosure
Only complete if the examiner needs lo highlight material matters of concern
(see CC32, Independent examination of chanty accounts". directions and
guidance for examiners).
Give here brief detsils of
any items that the
examiner wishes to
disclose.
IER
Oct 2018