FRIENDS OF AISHOLT CHURCH ANNUAL REPORT AND ACCOUNTS FOR THE CHARITY COMMISSIONERS
Administrative information
The Friends of Aisholt Church is an independent Association, established as a registered charity with the Charity Commission, (number 296040).
The Association is established to advance the Christian religion in the parish of Aisholt in the County of Somerset. The parish church of All Saints is situated in the village of Aisholt. It is one of six churches of the Quantock Villages benefice and is part of the Diocese of Bath and Wells within the Church of England. The correspondence address for the Charity is that of the Treasurer, being, Mrs R Baker, ‘Chedzoy’, Aisholt, Bridgwater, Somerset, TA5 1AR. It operates according and in line with objects and powers stated in a written constitution.
The policy and general management of the affairs of the Association are directed by Honorary officers that constitute an Executive Committee known as ‘The Committee’. Honorary Committee members who served in 2022 are as follows:
Chair: Mr Tim Whittington
Treasurer: Mrs Rachel Baker Secretary: Mrs Gillian Penn PCC representative: Mr Peter Baker Committee member: Mrs Mary Pye Committee member: Michael Cansdale Committee member: John Hartoch
The following pages are minutes with Officers reports of the Annual General Meeting
Friends of Aisholt Church
Minutes of the 2022 Annual General Meeting & Committee Meeting Held on 12 July 2022 in All Saints Church, Aisholt
Present
Tim Whittingham (Chairman), Rachel Baker (Treasurer), Gillian Penn (Secretary), Peter Baker. Apologies for absence were received from Mary Pye, Michael Cansdale and John Hartoch.
Declarations of Interest
There were no declarations of interest.
Minutes of Meeting Held on 18 April 2017
The Minutes were approved as a true record of the Meeting (Prop RB Sec GP)and were signed by the Chairman. It was noted for clarity that the Committee had authorised the Treasurer to spend up to £2000 on the upkeep and maintenance of the Church at any one time without seeking further authority from the Committee and that this should be a standing arrangement.
Election of Officers
The Secretary confirmed that as a properly convened meeting attended by four members, we were quorate and the Committee, Chairman and Officers were unanimously re-elected (Prop RB, Sec PB)
Treasurer’s Report
See appended sheet for financial situation at the end of 2021. Regular subscriptions at £1300pa and several legacies meant that there is no particular need for fundraising at present. It was noted that David Penn of Hunters Moon, retired Company Secretary had approved the figures as an independent examiner.
Chairman’s Report
The Chairman noted that we celebrate forty years of the Charity this year, 1982-2022. He thanked the Committee for their work for FOAC which while not busy in the public sphere had been very successful in its central purpose ‘the preservation of the parish church of All Saints’. The Chairman felt that FOAC would be best led by someone either resident in Aisholt or a member of the congregation but he would happily continue until a replacement could be found Report from the PCC Representative
PB said that the Friends had effectively taken over financial responsibility for the maintenance of the Church and graveyard. He outlined a number of projects completed and underway including the audio system, the gateposts, duck-boards in the roof valley, cleaning the tower, the stone mullion of the vestry window, the lightning conductor, storm damage to the tower rain spout and boiler
maintenance. Future expenditure could include tree work due to ash die-back, repairs to the car park entrance, steps and a hand-rail in the graveyard, an unstable chest tomb, an outside toilet and the removal of pews from the South Aisle. The Chairman suggested that the Friends would probably want to support the PCC in whatever they wished to do.
Events
RB said there is likely to be a churchyard tidy-up day which often involved non-churchgoers.
AOB & DONM
It was noted that in view of the charity’s healthy financial situation the Committee should commit to good record keeping and at least one meeting a year, day to day business being conducted in person and by email. The next meeting should be held no later than July 2023
The Chairman undertook to provide the church with some Social Media presence as well as keeping aisholt.org updated in the hope of attracting worshippers.
Friends of Aisholt Church Accounts -year ending 31.12.2022 Charity No 296040 Sub Totals Balance £ 3,778.07 BALANCE at Lloyds 01.01.2022 INCOME Donations Le ac Tax Gift Aid Refund Dividends CBF Dividends M &G BOund che ue 1102.00 40000.00 347.53 1195.47 4921.29 3888.00 51,454.29 EXPENDITURE church maintenance Printer ink Church aintin Trestle tables Toilet tent Transfer to M&G invest. Transfer to CBF Church tower clean Church tower utter Vest window re air Car ark rent Bounced cheque Bank charge BALANCE at Lloyds Bank 31.12.2022 TOTAL ASSETS 31.12.2022 417.00 31.89 240.00 109.98 249.00 22000.00 22000.00 216.00 350.00 1944.00 424.00 3888.00 mowin 51,876.87 3,355.49 Llo ds Bank CCLA CBF M&G NS&I £3,355.49 £58,763.26 £90 208.16 £1,138.36 £153,465.27 Total Treasurer Rachel Baker Independent Examiner Name: )A-yi P l L.) date Signature:
Independent Examiner's Certificate for The Friends of Aisholt Church Report to the trustees of The Friends of Aisholt Church On accounts for the year ended: 31.12.22 Charity Number (if applicable): 296040 Set out on pages of the Treasurer's accounts file Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given by the examiner's ststement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent examiner's In connection with my examination, no matter has come to my attention (otheLln statement t¥•0w") which gives me reasonable cause to believe that in, any material respect, accounting records were not kept in accordance with section 130 of the Charities Act or the accounts do not accord with the accounting records I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: il,L¢'LJ Name: Mr David Penn Relevant professional qualification(s) or body (if any): Address: Hunters Moon, Aisholt. Bridgwater, TA5 1AR May 2022