Trustees’ Annual Report for the period
From 1st April 2022 Period start date To 31st March 2023 Period end date
Charity registration number: 295993
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Maldon Pioneers Association (MPA) supports adults with moderate learning difficulties and autism to help prevent isolation, develop new skills, promote independence and help them reach their full potential. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
A regular programme of activities including attendance at Music Man, Move it or Loose it sessions, regular outings to places of interest. We also sign post them appropriate learning experiences to support Play a meaningful role in the local community by volunteers in the charity shops etc. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have regard to the Charity Commissions guidance on the public benefit of organisation. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our members, known as Pioneers, have been able to broaden their outlook as they have learnt from the various activities they have on a regular weekly basis. Several now work voluntarily in local charity shops, have volunteered themselves to support other charities such as the local annual carnival and entered an exhibition of art to support the rebuilding of a local historic tug boat and collect and run a local stall to raise funds for both our organisation and the local church. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other | ||
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charities financial position is ‘sound’ having received generous grants and donations to-date. |
Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold reserves to ensure we can deal with any unexpected costs should our fundraising be unsuccessful. |
Amount of reserves held |
Para 1.22 | £7000 |
| Reasons for holding zero reserves |
1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | We have no uncertainties about the charity continuing as a going concern providing grants and donations continue to be received. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other | ||
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association. |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | When new Trustees are required, we advertise locally in the library, through the local CVS and through relevant organisations. People standing as Trustees are voted for a the AGM. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
Reference and Administrative details
| Charity name | The Maldon Pioneers Association |
|---|---|
Other name the charity uses |
|
| Registered charity number | 295993 |
Charity’s principal address |
The Treasurer, 23, Clayton Way, Maldon, Essex CM9 6WB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year Nam e of pers on (or bod y) entit led to app oint trust ee (if any) |
|---|---|---|---|
| Christine Dove | Chair | ||
| Raymond Wisbey | Treasurer | ||
| Jean Townend | Secretary | ||
| Louisa Thorpe | Activities Organiser | ||
| WendyGrieve | |||
| Brian Hunt | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|---|
| Type of adviser Name Address |
|||
| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc)
Date
Charity Registration No: 295993
THE MALDON PIONEERS ASSOCIATION
ANNUAL ACCOUNTS
FOR THE YEAR ENDED
31 MARCH 2023
THE MALDON PIONEERS ASSOCIATION
Receipts and Payments Accounts for the Year ended 31 March 2023
Charity Registration No: 295993
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023.
RESPONSIBILITIES AND BASIS OF REPORT
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
The charity's trustees consider that an audit is not required under section 144 of the Act and that an independent examination is needed. An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. Therefore I express no opinion as to whether the financial statements present a ‘true and fair’ view and my report is limited to those specific matters set out in the independent examiner’s statement.
INDEPENDENT EXAMINERS STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
Cash receipt and payment records were incomplete but every effort has been made to recreate them using documentation that was available (see note 9). This practice is not one that I would recommend but I consider it likely that the effects on the year are immaterial.
Other than that mentioned above, I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Accounts examined by:
MICHAEL J VENTHAM FCA Chartered Accountant
Date:
THE MALDON PIONEERS ASSOCIATION
Receipts and Payments Accounts for the Year ended 31 March 2023
BALANCE SHEET AS AT 31st MARCH 2023
| Note FIXED ASSETS 5 CURRENT ASSETS Barclays Community Account Barclays Deposit Account Cash in Hand 9 TOTAL ASSETS FINANCED BY:- General Fund Balance brought forward Surplus/(Deficit) for year 4 General Fund carried forward Holiday Funds 8 Other Restricted Funds 8 |
10,927 16,724 39 |
2023 7,277 27,689 34,967 17,950 4,140 22,090 1,030 11,847 34,967 |
8,971 10,478 - |
2022 7,797 19,449 |
|---|---|---|---|---|
| 27,246 | ||||
| 21,081 3,131 - |
||||
| 17,950 - 9,296 |
||||
| 27,246 |
Accounts prepared by:
DR J. STEALEY Treasurer
Date:
THE MALDON PIONEERS ASSOCIATION
Receipts and Payments Accounts for the Year ended 31 March 2023
1 ACCOUNTING POLICIES
-
a The accounts are prepared on a receipts and payments basis in accordance with section 133 of the Charities Act 2011, taking into account only transactions falling within the year, and as such contain no accruals or prepayments.
-
b The accounting policies have been applied consistently throughout the year as in the previous year and no changes have occurred in the reporting period. No material prior year errors have been identified in the reporting period.
-
c The cost of the minibus is shown net of the £16,000 grant received for the purchase.
In view of this, a rate of only 5%, calculated on a straight basis, is provided.
2 NORMAL OPERATIONS
| RECEIPTS Transport Refreshments Minibus Hire Fundraising Donations Activities Membership Misc. Total receipts from normal operations PAYMENTS Minibus Community Minibus Hire Activities Administration expenses Depreciation on minibus provided Salary Total payments in respect of normal operations |
2022/2023 1,530 - 1,325 - 2,500 4,658 1,175 292 11,480 2,053 - 2,553 2,244 520 - 7,369 |
2021/2022 850 104 - - 1,921 2,766 775 - |
|---|---|---|
| 6,416 | ||
| 1,535 - 2,535 1,162 520 3,796 |
||
| 9,548 |
THE MALDON PIONEERS ASSOCIATION
Receipts and Payments Accounts for the Year ended 31 March 2023
2 NORMAL OPERATIONS - continued
| (Deficit)/Surplus of receipts over payments on normal operations 3 INVESTMENT RETURN Barclays Deposit Account Virgin Money 4 SUMMARY Surplus/(Deficit) from normal operation Return on investments Net Surplus/(Deficit) for the year |
4,110 2022/2023 30 - 30 2022/2023 4,110 30 4,140 |
3,132 - |
|---|---|---|
| 2021/2022 1 - |
||
| 1 | ||
| 2021/2022 3,132 - 1 |
||
| 3,131 - |
5 FIXED ASSETS
| Cost As at 1st April 2022 Depreciation As at 1st April 2022 Provided this year As at 31st March 2023 Book Value As at 1st April 2022 As at 31st March 2023 |
10,396 |
|---|---|
| 2,599 520 |
|
| 3,119 | |
| 7,797 | |
| 7,277 |
THE MALDON PIONEERS ASSOCIATION
Receipts and Payments Accounts for the Year ended 31 March 2023
6 CREDITORS
Due to preparation on a receipt and payments basis, the following creditors were not reflected in the accounts but outstanding at year end:
| PAYE due Coach Pioneer payments to be returned Tablet repair 7 GRANTS RECEIVED Towards cost of holiday Towards salary of Activities Organiser Towards development Towards digital equipment Towards safeguard training Total Grants received 8 RESTRICTED FUNDS a HOLIDAY Balance brought forward Receipts: Monies received for holiday Pioneer refunds (COVID-19) Payments: Monies spent on holiday Excess expenses written off to normal operations Balance carried forward |
2022/2023 67 1,030 20 - 1,117 2022/2023 - 5,500 5,000 - - 10,500 2022/2023 - 10,095 - 10,095 9,065 - 1,030 |
2021/2022 - - 35 45 |
|---|---|---|
| 80 | ||
| 2021/2022 - 7,500 - 3,500 - 300 |
||
| 4,300 | ||
| 2021/2022 2,760 - 2,760 - |
||
| - - - |
||
| - |
THE MALDON PIONEERS ASSOCIATION Receipts and Payments Accounts for the Year ended 31 March 2023
8 RESTRICTED FUNDS - continued
| b OTHER RESTRICTED FUNDS Balance brought forward Receipts: Grant Income (see note 7) Donations Received Pioneer Activities Payments: Salary of Activities Organiser Training Digital Equipment Summer Scheme Music Man Project Pioneer Activities Balance carried forward Split as follows : - Salary of Activities Organiser Digital Equipment Summer Scheme Music Man Project Pioneer Activities Development |
2022/2023 9,296 10,500 - - 19,796 5,501 - 1,296 287 865 - 11,847 6,248 235 - 295 69 5,000 11,847 |
2021/2022 7,964 4,300 - - |
|---|---|---|
| 12,264 1,251 300 325 752 340 - |
||
| 9,296 | ||
| 6,249 1,531 287 1,160 69 - |
||
| 9,296 |
THE MALDON PIONEERS ASSOCIATION
Receipts and Payments Accounts for the Year ended 31 March 2023
9 CASH IN HAND
| Balance brought forward Receipts: Donations Membership Transport Activities Payments: Restricted expenses Administrative expenses Activities Deposited into bank Balancing adjustment Cash held for 'Drop In' meetings Balance carried forward |
2022/2023 - 387 175 795 1,258 2,615 45 301 1,334 1,680 908 - 5 7 39 |
2021/2022 - - - - |
|---|---|---|
| - - - - |
||
| - - - |
||
| - |
There is of necessity an element of estimation in the above figures.
Whilst the available documentation allows for some degree of confidence, it is possible that transactions have been excluded entirely where there is no record whatsoever and receipts are equal to payments.
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