## **Trustees’ Annual Report for the period** ## **From 1st April 2022 Period start date To 31st March 2023 Period end date** ## **Charity registration number: 295993** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Maldon Pioneers Association (MPA)
supports adults with moderate learning
difficulties and autism to help prevent
isolation, develop new skills, promote
independence and help them reach their
full potential.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|A regular programme of activities including
attendance at Music Man, Move it or Loose
it sessions, regular outings to places of
interest.
We also sign post them
appropriate learning experiences to support
Play a meaningful role in the local
community by volunteers in the charity
shops etc.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have regard to the Charity
Commissions guidance on the public
benefit of organisation.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our members, known as Pioneers, have
been able to broaden their outlook as they
have learnt from the various activities they
have on a regular weekly basis.
Several
now work voluntarily in local charity shops,
have volunteered themselves to support
other charities such as the local annual
carnival and entered an exhibition of art to
support the rebuilding of a local historic tug
boat and collect and run a local stall to
raise funds for both our organisation and
the local church.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| |||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Charities financial position is**
**‘sound’ having received generous**
**grants and donations to-date.**| |
Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|
We hold reserves to ensure we can deal
with any unexpected costs should our
fundraising be unsuccessful.| |
Amount of reserves held|Para 1.22|
**£7000**| |Reasons for holding zero
reserves|1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We have no uncertainties about the charity
continuing as a going concern providing
grants and donations continue to be
received.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association.| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|When new Trustees are required, we
advertise locally in the library, through the
local CVS and through relevant
organisations.
People standing as
Trustees are voted for a the AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| |||| ## **Reference and Administrative details** |Charity name|The Maldon Pioneers Association| |---|---| |
Other name the charity uses|| |Registered charity number|295993| |
Charity’s principal address|The Treasurer,
23, Clayton Way, Maldon, Essex
CM9 6WB| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Nam**
**e of**
**pers**
**on**
**(or**
**bod**
**y)**
**entit**
**led**
**to**
**app**
**oint**
**trust**
**ee**
**(if**
**any)**| |---|---|---|---| ||Christine Dove|Chair|| ||Raymond Wisbey|Treasurer|| ||Jean Townend|Secretary|| ||Louisa Thorpe|Activities Organiser|| ||WendyGrieve||| ||Brian Hunt||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc)** **Date** Charity Registration No: 295993 ## **THE MALDON PIONEERS ASSOCIATION** **ANNUAL ACCOUNTS** **FOR THE YEAR ENDED** **31 MARCH 2023** ## **THE MALDON PIONEERS ASSOCIATION** ## Receipts and Payments Accounts for the Year ended 31 March 2023 Charity Registration No: 295993 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023. ## **RESPONSIBILITIES AND BASIS OF REPORT** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. The charity's trustees consider that an audit is not required under section 144 of the Act and that an independent examination is needed. An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. Therefore I express no opinion as to whether the financial statements present a ‘true and fair’ view and my report is limited to those specific matters set out in the independent examiner’s statement. ## **INDEPENDENT EXAMINERS STATEMENT** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. Cash receipt and payment records were incomplete but every effort has been made to recreate them using documentation that was available (see note 9). This practice is not one that I would recommend but I consider it likely that the effects on the year are immaterial. Other than that mentioned above, I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Accounts examined by:** MICHAEL J VENTHAM FCA Chartered Accountant Date: **THE MALDON PIONEERS ASSOCIATION** Receipts and Payments Accounts for the Year ended 31 March 2023 ## **BALANCE SHEET AS AT 31st MARCH 2023** |Note
**FIXED ASSETS**
5
**CURRENT ASSETS**
Barclays Community Account
Barclays Deposit Account
Cash in Hand
9
**TOTAL ASSETS**
**FINANCED BY:-**
General Fund Balance brought forward
Surplus/(Deficit) for year
4
General Fund carried forward
Holiday Funds
8
Other Restricted Funds
8|10,927
16,724
39|**2023**
7,277
27,689
34,967
17,950
4,140
22,090
1,030
11,847
34,967|8,971
10,478
-|**2022**
7,797
19,449| |---|---|---|---|---| |||||| |||||27,246| |||||21,081
3,131
-| |||||17,950
-
9,296| |||||27,246| ## **Accounts prepared by:** DR J. STEALEY Treasurer Date: ## **THE MALDON PIONEERS ASSOCIATION** ## Receipts and Payments Accounts for the Year ended 31 March 2023 ## **1 ACCOUNTING POLICIES** - **a** The accounts are prepared on a receipts and payments basis in accordance with section 133 of the Charities Act 2011, taking into account only transactions falling within the year, and as such contain no accruals or prepayments. - **b** The accounting policies have been applied consistently throughout the year as in the previous year and no changes have occurred in the reporting period. No material prior year errors have been identified in the reporting period. - **c** The cost of the minibus is shown net of the £16,000 grant received for the purchase. In view of this, a rate of only 5%, calculated on a straight basis, is provided. ## **2 NORMAL OPERATIONS** |RECEIPTS
Transport
Refreshments
Minibus Hire
Fundraising
Donations
Activities
Membership
Misc.
Total receipts from normal operations
PAYMENTS
Minibus
Community Minibus Hire
Activities
Administration expenses
Depreciation on minibus provided
Salary
Total payments in respect of normal operations|**2022/2023**
1,530
-
1,325
-
2,500
4,658
1,175
292
11,480
2,053
-
2,553
2,244
520
-
7,369|**2021/2022**
850
104
-
-
1,921
2,766
775
-| |---|---|---| |||6,416| |||1,535
-
2,535
1,162
520
3,796| |||9,548| ## **THE MALDON PIONEERS ASSOCIATION** ## Receipts and Payments Accounts for the Year ended 31 March 2023 ## **2 NORMAL OPERATIONS - continued** |(Deficit)/Surplus of receipts over payments
on normal operations
**3**
**INVESTMENT RETURN**
Barclays Deposit Account
Virgin Money
**4**
**SUMMARY**
Surplus/(Deficit) from normal operation
Return on investments
Net Surplus/(Deficit) for the year|4,110
**2022/2023**
30
-
30
**2022/2023**
4,110
30
4,140|3,132
-| |---|---|---| |||**2021/2022**
1
-| |||1| |||**2021/2022**
3,132
-
1| |||3,131
-| ## **5 FIXED ASSETS** |Cost
As at 1st April 2022
Depreciation
As at 1st April 2022
Provided this year
As at 31st March 2023
Book Value
As at 1st April 2022
As at 31st March 2023|10,396| |---|---| ||2,599
520| ||3,119| ||7,797| ||7,277| **THE MALDON PIONEERS ASSOCIATION** Receipts and Payments Accounts for the Year ended 31 March 2023 ## **6 CREDITORS** Due to preparation on a receipt and payments basis, the following creditors were not reflected in the accounts but outstanding at year end: |PAYE due
Coach
Pioneer payments to be returned
Tablet repair
**7**
**GRANTS RECEIVED**
Towards cost of holiday
Towards salary of Activities Organiser
Towards development
Towards digital equipment
Towards safeguard training
Total Grants received
**8**
**RESTRICTED FUNDS**
**a**
**HOLIDAY**
Balance brought forward
Receipts:
Monies received for holiday
Pioneer refunds (COVID-19)
Payments:
Monies spent on holiday
Excess expenses written off to normal operations
Balance carried forward|**2022/2023**
67
1,030
20
-
1,117
**2022/2023**
-
5,500
5,000
-
-
10,500
**2022/2023**
-
10,095
-
10,095
9,065
-
1,030|**2021/2022**
-
-
35
45| |---|---|---| |||80| |||**2021/2022**
-
7,500
-
3,500
-
300| |||4,300| |||**2021/2022**
2,760
-
2,760
-| |||-
-
-| |||-| ## **THE MALDON PIONEERS ASSOCIATION** Receipts and Payments Accounts for the Year ended 31 March 2023 ## **8 RESTRICTED FUNDS - continued** |**b**
**OTHER RESTRICTED FUNDS**
Balance brought forward
Receipts:
Grant Income (see note 7)
Donations Received
Pioneer Activities
Payments:
Salary of Activities Organiser
Training
Digital Equipment
Summer Scheme
Music Man Project
Pioneer Activities
Balance carried forward
Split as follows : -
Salary of Activities Organiser
Digital Equipment
Summer Scheme
Music Man Project
Pioneer Activities
Development|**2022/2023**
9,296
10,500
-
-
19,796
5,501
-
1,296
287
865
-
11,847
6,248
235
-
295
69
5,000
11,847|**2021/2022**
7,964
4,300
-
-| |---|---|---| |||12,264
1,251
300
325
752
340
-| |||9,296| |||6,249
1,531
287
1,160
69
-| |||9,296| **THE MALDON PIONEERS ASSOCIATION** Receipts and Payments Accounts for the Year ended 31 March 2023 ## **9 CASH IN HAND** |Balance brought forward
Receipts:
Donations
Membership
Transport
Activities
Payments:
Restricted expenses
Administrative expenses
Activities
Deposited into bank
Balancing adjustment
Cash held for 'Drop In' meetings
Balance carried forward|**2022/2023**
-
387
175
795
1,258
2,615
45
301
1,334
1,680
908
-
5
7
39|**2021/2022**
-
-
-
-| |---|---|---| |||-
-
-
-| |||-
-
-| |||-| There is of necessity an element of estimation in the above figures. Whilst the available documentation allows for some degree of confidence, it is possible that transactions have been excluded entirely where there is no record whatsoever and receipts are equal to payments. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinees report on the accounts Stciion A Independeiii Ex4ffllnDr s Rqport On •¢rounts lor th• y• Ch•rtty no fll •ry) th¥nty rtheTrwf) yew 2011 llhe ALfl. I In resF*d of my ex￿nin•￿(￿l OrftheTru￿3 %￿ntS ¢8rried rojt nder sethon 145 ￿ the 2011 Ad in caryyyo rny e￿i￿aL￿. I underse(trffi 145(5llbl of IhtA *tst•mont Ihe Ad LY kyoper un(thiatKlrq ofthe ar￿unt$tO be t¥athd. Slgnod: qulllficatlorfsl or b)dy .A I Addro#*: 4è4 Li October 2018 IER