Trustees’ Annual Report for the period
From 1[st] August 2023 (Period start date) To 31[st] July 2024 (Period end date)
Charity name: FRIENDS OF ST PETER'S SCHOOL
Charity registration number: 295721
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Friends of St. Peter's hold events to raise money for the school to spend on a wide range of items to enhance the children's learning. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fundraising via school-based events, discos, cake sales, raffles, fayres. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Autumn festival Having freshly taken the helm in September, we were luck enough to carry on the Autumn festival in glorious sunshine! The ice cream van was very popular, along with the helta skelta at the entrance. It seems the bank knew how successful we were and literally put a stop to us taking any payments with cards! Thankfully it was late in the afternoon and they have been warned that we were hoping to continue the success over the year! We are running this again on October 12th - please put it in your diaries! Santa’s Grotto We took the previous success of the Santa's Grotto and made it an inside event. Please note, this was not planned to be a fair – we had a wonderful team of magical parent elves that came in and helped to decorate the music room into Santa’s Grotto, the children’s class decorated Christmas trees adorned the hall and we had a couple of craft stalls, sweetie stalls and game stalls to enjoy. We definitely found our pizza man couldn’t believe the demand and we hope to repeat this again…Santa is booked and his chair is fixed! And we know the next lot of Year 6 elves are excited! FOSP Summer Showcase The FOSP Summer Showcase brought our year to an end, getting our children to demonstrate all of their wonderful talents that they have learned, along with inflatables, games and BBQ. The feedback has been really great around the event. We received an amazing amount of income from selling advertising space in our programme, however the programme sales could have been better. We had a few external providers come in such as the Scouts crockery smash, Ashtead Rotary Club and the police (some of you may have heard the sirens?) and firefighters also came for a visit. Our key learnings would be to better direct people to and from the event from the entrance and ensure that everyone walked passed the fire engine. We also tried mixing things up a bit with the UV disco for the children, we managed to secure some discounted tickets for Legoland, our Boogie bingo night – don’t ask about the bingo lingo for some of the numbers...had prizes being won and the dance floor enjoyed! And of course, most recently we held Roald Dahl’s Wonky bar day! Learnings definitely include |
buying a lot more chocolate!! But everyone seemed to enjoy the visitors and their gifts – including the golden tickets.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash at bank and in hand at 31/7/24 was £20,324 in unrestricted funs with £150 held in hand as petty cash for floats. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held as required and depends on the specific needs of the school over time. |
| Amount of reserves held | Para 1.22 | £20,474.28 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or reappointed annually at the Annual General Meeting held in July Nominations for election tothe committee may be made by anymemberofthe associationand seconded by another. Such nominations must have the consent of the nominee. Nominations should be madein writingtothe Chairat any time until the election process has been completed. If no nominations or an insufficient number are received before theAGM, any members present may nominate a person, with their consent, and that person may be appointed by a majority vote of those present. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charityname | FRIENDS OF ST PETER'S SCHOOL |
|---|---|
| Other name the charity uses | Not Applicable |
| Registered charity number | 295721 |
| Charity’s principal address | Friends of St Peters School Grange Road LEATHERHEAD Surrey KT22 7JN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Alice Emily Baccelliere |
Chair | Sept 23 Onwards | ||
| Rowena Patel | 14 May24 Onwards | |||
| Tom Tyler | Secretary | Sept 23 Onwards | ||
| Rebecca Gathercole |
Treasurer | |||
| Cara Heden | Treasurer | |||
| Lisa Dowd-Patel | Vice-Chair | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets Not Applicable held in this capacity Name and objects of the Not Applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not Applicable safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Not Applicable
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Alice Baccelliere
Position (eg Secretary, Co-Chair Chair, etc) Date 24/05/2025
Executive Summary
Friends of St Peter's School
For the year ended 31 July 2024
| 2024 2023 VARIANCE |
|
|---|---|
| Cash | |
| Cash received 26,307 20,839 26% |
|
| Cash spent 19,963 28,375 -30% |
|
| Cash surplus (deficit) 6,344 (7,536) 184% |
|
| Closing bank balance 20,474 14,130 45% Profitability |
|
| Income 26,292 20,881 26% |
|
| Direct costs 10,856 8,416 29% |
|
| Gross profit (loss) 15,436 12,465 24% |
|
| Other income - - - |
|
| Expenses 8,003 20,070 -60% |
|
| Profit (loss) 7,434 (7,605) 198% Balance Sheet |
|
| Debtors 175 - - |
|
| Creditors - - - |
|
| Net assets 20,649 1,806 1,044% Sales |
|
| Number of invoices issued 13 - - |
|
| Average value of invoices 139 - - Performance |
|
| Gross profit margin (%) 59 60 -2% |
|
| Net profit margin (%) 28 (36) 178% |
|
| Return on investment (p.a.) (%) 36 (421) 109% Position |
|
| Average debtor days 2 - - |
|
| Average creditor days - - - |
|
| Short term cash forecast 175 - - |
|
| Current assets to liabilities - 1 -100% |
|
| Term assets to liabilities - - - |
Friends of St Peter's School
Executive Summary
Independent examiner’s report to the trustees of FOSP
I report to the trustees on my examination of the accounts of the FOSP for the year ended 31 July 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the
2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Trust as required by section 130 of the
Act; or
- the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Tanya Bell
Address: 10 Kinglsea, Leatherhead, Surrey KT22 7SN Date: 16/05/2025