## **Trustees’ Annual Report for the period**
**From 1[st] August 2023 (Period start date) To 31[st] July 2024 (Period end date)**
## **Charity name: FRIENDS OF ST PETER'S SCHOOL**
## **Charity registration number: 295721**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Friends of St. Peter's hold events to
raise money for the school to spend on a
wide range of items to enhance the
children's learning.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Fundraising via school-based events,
discos, cake sales, raffles, fayres.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Autumn festival
Having freshly taken the helm in September, we
were luck enough to carry on the Autumn
festival in glorious sunshine! The ice cream van
was very popular, along with the helta skelta at
the entrance. It seems the bank knew how
successful we were and literally put a stop to us
taking any payments with cards! Thankfully it
was late in the afternoon and they have been
warned that we were hoping to continue the
success over the year!
We are running this again on October 12th -
please put it in your diaries!
Santa’s Grotto
We took the previous success of the Santa's
Grotto and made it an inside event. Please
note, this was not planned to be a fair – we had
a wonderful team of magical parent elves that
came in and helped to decorate the music room
into Santa’s Grotto, the children’s class
decorated Christmas trees adorned the hall and
we had a couple of craft stalls, sweetie stalls
and game stalls to enjoy. We definitely found
our pizza man couldn’t believe the demand and
we hope to repeat this again…Santa is booked
and his chair is fixed! And we know the next lot
of Year 6 elves are excited!
FOSP Summer Showcase
The FOSP Summer Showcase brought our
year to an end, getting our children to
demonstrate all of their wonderful talents that
they have learned, along with inflatables,
games and BBQ. The feedback has been really
great around the event.
We received an amazing amount of income
from selling advertising space in our
programme, however the programme sales
could have been better. We had a few external
providers come in such as the Scouts crockery
smash, Ashtead Rotary Club and the police
(some of you may have heard the sirens?) and
firefighters also came for a visit. Our key
learnings would be to better direct people to
and from the event from the entrance and
ensure that everyone walked passed the fire
engine.
We also tried mixing things up a bit with the UV
disco for the children, we managed to secure
some discounted tickets for Legoland, our
Boogie bingo night – don’t ask about the bingo
lingo for some of the numbers...had prizes
being won and the dance floor enjoyed! And of
course, most recently we held Roald Dahl’s
Wonky bar day! Learnings definitely include|
buying a lot more chocolate!! But everyone seemed to enjoy the visitors and their gifts – including the golden tickets.
**Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Cash at bank and in hand at 31/7/24 was
£20,324 in unrestricted funs with £150 held
in hand as petty cash for floats.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held as required and
depends on the specific needs of the
school over time.|
|Amount of reserves held|Para 1.22|£20,474.28|
|Reasons for holding zero
reserves|Para 1.22|Not applicable|
|Details of fund materially in
deficit|Para 1.24|Not applicable|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed or reappointed
annually at the Annual General Meeting
held in July
Nominations for election to**the committee**
may be made by
any**member**of**the association**and
seconded by another. Such
nominations must have the consent of the
nominee. Nominations
should be made**in writing**to**the Chair**at
any time until the election
process has been completed. If no
nominations or an insufficient
number are received before the**AGM**, any
members present may
nominate a person, with their consent, and
that person may be
appointed by a majority vote of those
present.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charityname|**FRIENDS OF ST PETER'S SCHOOL**|
|---|---|
|Other name the charity uses|Not Applicable|
|Registered charity number|295721|
|Charity’s principal address|Friends of St Peters School
Grange Road
LEATHERHEAD
Surrey
KT22 7JN|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
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7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Alice Emily
Baccelliere|Chair|Sept 23 Onwards||
||Rowena Patel||14 May24 Onwards||
||Tom Tyler|Secretary|Sept 23 Onwards||
||Rebecca
Gathercole|Treasurer|||
||Cara Heden|Treasurer|||
||Lisa Dowd-Patel|Vice-Chair|||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets Not Applicable held in this capacity Name and objects of the Not Applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not Applicable safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
Not Applicable
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Alice Baccelliere
**Position (eg Secretary,** Co-Chair **Chair, etc) Date** 24/05/2025
## **Executive Summary**
## **Friends of St Peter's School**
## **For the year ended 31 July 2024**
||**2024**
**2023**
**VARIANCE**|
|---|---|
||**Cash**|
||Cash received
26,307
20,839
26%|
||Cash spent
19,963
28,375
-30%|
||Cash surplus (deficit)
6,344
(7,536)
184%|
||Closing bank balance
20,474
14,130
45%
**Profitability**|
||Income
26,292
20,881
26%|
||Direct costs
10,856
8,416
29%|
||Gross profit (loss)
15,436
12,465
24%|
||Other income
-
-
-|
||Expenses
8,003
20,070
-60%|
||Profit (loss)
7,434
(7,605)
198%
**Balance Sheet**|
||Debtors
175
-
-|
||Creditors
-
-
-|
||Net assets
20,649
1,806
1,044%
**Sales**|
||Number of invoices issued
13
-
-|
||Average value of invoices
139
-
-
**Performance**|
||Gross profit margin (%)
59
60
-2%|
||Net profit margin (%)
28
(36)
178%|
||Return on investment (p.a.) (%)
36
(421)
109%
**Position**|
||Average debtor days
2
-
-|
||Average creditor days
-
-
-|
||Short term cash forecast
175
-
-|
||Current assets to liabilities
-
1
-100%|
||Term assets to liabilities
-
-
-|
Friends of St Peter's School
Executive Summary
Independent examiner’s report to the trustees of FOSP
I report to the trustees on my examination of the accounts of the FOSP for the year ended 31 July 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the
2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the
Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Tanya Bell
Address: 10 Kinglsea, Leatherhead, Surrey KT22 7SN Date: 16/05/2025