COXHEATH RESIDENTS, VILLAGE HALL INDEPENDENTLY EXAMINED FINANCIAL ACCOUNTS YEAR ENDED 31 MARCH 2025 CHARITY REGISTRATIOIY NO. 295467
COXHEATH RESIDENTS, VILLAGE HALL CONTENTS Page Trustees, Annual Report I to4 Independent Examiner's Report Statement of Financial Activitias Balance Sheet Not¢s to the Financial Slatements 8t012
COXHEATH RESIDENTS, VILLAGE HALL PAGE I TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 Reference and administrative infomation The truslces preseni their annual rqK)rt ofcoxheath Residents, Village Hall and the financial statements of the charity for the year ended 31 March 2025. President Mr M Fitzgerdld Vice President Mr V C(xlling Trustees Mrs B Appleton Mrs C Mannell Mrs S M Scott Mrs G Hawkes Mrs E Potts Mr C Bakcr Mr D Carpcnler Mr D Clapperton Ms C Mitchell Mrs J Baker Mr C Parker Mrs C PaTker Mrs D Ervin Trcasurer Secretary Resigned 13 May 2024 Resigned I l July 2024 Chainnan Appoinlcd I l July 2024 Appointed I l July 2024 ChArity address Coxheath Village Hall Stockett Lane Coxheath Maidslone Kent ME174PT Chydrlty Registratlon Number 295467 ndependent Examiner Mrs J A Griggs FCA Levicks Chartered Accountants & Business Advisers 61 London Road Maidstone Kent ME16 8TX Bankers National Weslminster Bank PLC
COXHEATH RESIDENTS, VILLAGE HALL PAGE 2 TRUSTEES ANNUAL REPORT (CONT'D) YEAR ENDED 31 MARCH 2025 Structure? governanee and management The charity is constituted by trust deed. Control is vesied in the committee of management which consists of12 elected members and 6 representative members. Up to 2 members may also be co-opted. The elected members are appointed from the end of the annual general meeting at which they are elected to the end of the annual general rneeling the following year. The representative mevnbers are appointed by user organisations as staled in the trust deed and by new user organi5aiions as agreed by the committee. Office 15 held from the begyinning of the annual general meeting al which they are appointed to the end of the following annual general meeting. The village hall Property is held on trust by ihe charity and no member is pemitted to take or hold a personal intcrest in any property bclonging lo the charity Othenvise than as trustee. Trustees are required to acquainl themselves with the village hall rules and are advised of Iheir responsibililics by trustees that have prcviously been elecled. Objcctii'es and activilies The charity's objects are lo mainlain the village hall and recrealion cenlre for the benefit ol. Ihe residenls of Coxheath. The propLY Is hcld upon tru51 for the purpose of a Villabie Hall and Recreation Centr¢ for the use of the inhabitants of Coxheath and the neighbourhood without dislinclion of sex or of political religwious or other opinions and in particular for use of meetings lectures and classes and for oih¢r fonns of re¢realion and leisure - time occupalion with the objecl of improving Ihe conditions of life for the said inhabitants. The charity is responsible for rcpairs. maintenance and insurance and for the management of us¢rs of th¢ facility.
COXHEATH RESIDENTS, VILLAGE HALL PAGE 3 TRUSTEES ANNUAL REPORT (CONT'D) YEAR ENDED 31 MARCH 2025 A¢hlevement$ and performaDce Works completed in the year were as follows:. Curtain5 filled in small hall to alleviate noise levels. Disabl¢d bay in car park all lines repainted and additional disabled bay put into car park. New gal¢ fitt¢d on norlh side of hall to allow beller disabled access to field. There are approximately twenty regular users who come on a daily, weekly and monthly basis. The hall is used for a wide variety of activities and by a wide Tange of pcople. Mosl users are from Coxheath and ils surrounding villages, r¢fle¢ling ihe local nature of the hall. Here are some of the aclivities held at the hall: Dancc and sports PrL'%Lhi)()I Aclivilies for retired people Social meetings Training Parties Fundraisers Blood donation sessions Polling station Financial review This year's hire charges income was £55,984. This was an increase of £8,618 on last year's re5uIt. Unrestricted expenditure was £47,718. This figure mainly represents regular maintenance and bills for the ha]l. The charity aims to maintain a healthy balance on TyeS sufficient to cover unexpected emergency siluations. Cash rcserves of £96,338 were held al 31 March 2025, which is considered satisfactory for this purpose. Unrestricted reserves were £211,184 and restriaed reserves were £4.197 as al 31 March 2025.
COXHEATH RESIDENTS, VILLAGE HALL PAGE 4 TRUSTEES ANNUAL REPORT (CONf'D) YEAR EIYDED 31 MARCH 2025 Statement of trustees, responsibilities The trustee5 are responsible for preparing the annual rq)ort and the financial statemenls in accordance with applicable law and regulations. Charity law requires th¢ members to prepare financial statements for each financial y¢ar. Undcr charity law the Ituslees must nol approve the financial statements unless th¢y ar¢ satisfied that they give a tru¢ and fair view of the slate of affairs of the charity and of lh¢ surplus or deficit of the Charity for that period. In preparing those financial statements. the trustees are required to: select suilable accounting wlicies and then apply them consislently. DbsL'rve th¢ methods and prinLiplcs in Ihc applicable Charities SORP; make judLiemenls and eslimates that are reasonable and prudent; state wheihcr applicable accounting 51andards have been followed, subject to any material departures that must be disclosed and explained in the financial slalements. prepare the financial statements on the going conccrn basis unless it is inappropriate lo presume that the charity will continue in operation. The trustees are responsible for keeping adequate a¢counlin8 records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charily and enable them to ensure that the financial slalements comply with the Charities Act 2011 and the Charities Statement of Recommended Practice (FRS 102). They are also reswnsible for safeguarding the assets of the charity and hence for taking reasonable stq)s for the prevention and detection of fraud and other irregularities. The trust¢cs have complied with the duty in Section 17(5) of the 2011 Charittes Acl to have due r¢8ard to guidance published by the Charity Commission in respect of public benefit. In so far as the trustces are aware they have taken all steps that they oughi to have taken lo make themselves aware of any relevant accounts infomiation and to establish that the exarniner 15 aware of that infom]alion. D Carpenter- Chairn]an 8 July 2025
COXHEATH RESIDENTS, VILLAGE HALL PAGE 5 INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025 I report on ihe accounts of Coxheath Residents. Village Hall for the year ended 31 March 2025 which comprise the Sialement of Financial Aclivilies. the Balance sheet and the related notes set out on pagyes 8 to 12. Respective responsibilities of trustees and ex2miner The charity's Iruslees are responsible for the preparntion of the accounts. The charity's Iruslees consider that an audit is not required for this year under seciion 144 of the Charilie5 Aci 2011 ("Ihe Charities Act") and that an independ¢nl examination is needed. It is my responsibility to: cxaminc the accounts under section 145 of the Charities Acl; to follow Ihe procedures laid down in the General Directions given by the Charity Ci)mmi54i()n (Iindcr scclion 14.5(5}Ib) of the Charili¢s A¢1, ai)d Ic) slule whLiher particular mallers liilVL' Lomc to Iny allcnlioii. Bas1$ of independent examiner's statement My Lxaminalion was carried out in accordance wilh the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disc105ures in the accounts, and seeking of explanalions ihe Iruslees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts presenl a 'true and fair, view and the report is limited to those matlers sel oul in the slalemeni below. Independent exarniner's statement In connection with my examination. no material matters have come to my attention which gives me cause lo believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the forn) and conlent of accounts set out in Ihe Charities (Accounts and Reports) Regulations 2008 other than any requirement ihal the accounts give a 'true and fair view which is not a matter considered as part of an independent examinalion. I have come across no other matters in connection with ihe examination to which attention should be drawn in this report in order lo enable a proper understanding of ihe accounts lo be reached. 61 London Road Maidstone Kent MEI 6 8TX J A GRIGGS FCA LEVICKS Chartered Accountants & Business Advisers I l July 2025
COXHEATH RESIDENTS, VILLAGE HALL PAGE 6 STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 Unrestricted Restricted Funds Funds 2025 Total 2024 Total Notes INCOME FROM:_ Hire charges Interest receivable Grants and donations Other income 55.984 55,984 1,966 300 47,366 136 325 300 TOTAL INCOME 4 50363 EXPENDITURE ON:. TL'lcphonc W¢ilcr ralL's Lig,ht and heat Cleaning Repairs and maintenanc¢ Insurance Oihcr expenses Deprecialion L¢b)al and professional Independent examiner's fee 795 932 7.094 9.297 13.463 4.445 2.993 5,297 2.262 140 795 932 7,094 9,297 13,463 4,445 2,993 5,431 2,262 7.31 1,331 6,704 8.575 6,509 4.275 2,892 5,844 134 TOTAL EXPENDITURE 134 NET INCOMEI(EXPENDITURE) 12,436 (134) 12,302 12,422 RECONCILIATION OF FUNDS Total funds brought forward 198 748 203 079 190 657 Total funds ¢arried forward 211184 215 381 203 079
COXHEATH RESIDENTS, VILLAGE HALL PAGE 7 BALANCE SHEET AS AT 31 MARCH 2025 2025 2024 FIXED ASSETS Tangible fixed assets 117,590 123,021 CURRENT ASSETS Debtors and prepayments Cash at bank and tn hand 9,075 9.858 41 LIABILITIES Within one yfdr NF.T CURREliT ASSETS NET ASSETS 215 381 203 079 FUNDS OF THE CHARITY Unrestricted funds Restricted funds 211.184 198,748 215 381 203 079 C Mannell- Tr¢asurer 8 July 2025
COXHEATH RESIDENTS, VILLAGE HALL PAGE 8 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 l. Accounting polleies Basi5 of preparatlon of a¢¢ount$ The financial stalements have been prepared under the historical cost convention and include the results of the charity's operations, which are described in ihe Trustees. Rewrt. all of which are continuing. Th¢ financial slatements have been prepared in accordance with the Charities Act 2011, the Slalement of Recommended Practice accountin¥ and rq)orting by charities Financial Reporting Siandard 102 (SORP FRS102} and the Financial Reporting Standard 102 (FRS102). The trusl is a public benefit entity as defined by FRS 102. The trustees consider that there are no malerial uncertainties aboul the charity's ability to continue As a going concern. The accounts are prepared in sierlinb. being) the functional CUencY of thL cl)arity. In¢ome reeognllion Voluntary income, donations and granls are accounted for as receivable by the charity. Hire charges from the letting of the village hall arc recognised when the income is due. Interest earnt on bank deposits is accounted for when received. Where monies are given for a specific purpose, they are restricted and a separale fund is maintained. Expenditure recognltion C051s incurred are included in the accounts when there is an obligation for payment, and are allocated on an actual basis to the relevant fund. Funds Unrestricted funds represeni the funds of the village hall that are not subjecl to any restrictions r¢8arding their use and are available for application on ih¢ general purposes of the village hall operation. Restricted fvnds represeni donations or granis received for a specific object. The ndS may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. Tangible fixed *ssets and depreciation Tangible fixed assets for use by the charity are slated at cost less depreciation. Depreciation is provided at the following annual rate& in order lo write off each asset over its estimated useful life: Equipment Land and buildings Development costs - 200/0 on written down value - 2.5Q/o on written down value120 years straight line - 5°/0 on written down value
COXHEATH RESIDENTS, VILLAGE HALL PAGE 9 NOTES TO THE FINANCIAL STATEMENTS (COIYT'D) FOR THE YEAR ENDED 31 MARCH 2025 l. Aceounllng pollcles (eont'd) Value added tax Value added tax is nol recoverdble by the charity. As such, it is includ¢d in the relevanl costs in the Sialement of Financial Activities and in Ihe Balance Sheel. Current au¢l$ Amounts owing lo the charity as at 31 March are shown as debtors. Prepaymcn15 rcpresent sums paid prior to the balance sheet date in respect of expenses relating to the subsequent year. Current liAbilities Crediliirs and aLLruals reprLscnl sums irrevocably commilied for payment prior lo Ihe balance slicel date that are nol seiiled as at that date. 2. Grants and donations 2025 2024 Donations 300 325 3. Other Ineome Fundraising 4. Trustees remuneration and expens¢$ No remuneration or expenses were paid to the trustees or the committee members during the current or previous year.
COXHEATH RESIDENTS, VILLAGE HALL PAGE 10 NOTES TO THE FINANCIAL STATEMENTS (CONT'D) FOR THE YEAR ENDED 31 MARCH 2025 5. Fixed assets Land, Buildings and Development Costs Equipnjent Total Cost At l April 2024 and 31 March 2025 271351 Depreciation Al l April 2024 CliargiL li)r IhL ykn4r 95,030 4,033 53,300 ,398 148,330 5.431 At 31 March 2025 99,063 54,698 153,761 Net book value At 31 March 2024 116,032 6,989 123,021 At 31 March 2025 111,999 5,591 117,590 Iyew extenslon An extension was completa during the year end 31 March 2005. The total wst was £211,394 against which non-repayable grants were received of £188.384. The net cost was added to fixed assets and is being depreciated.
COXHEATH RESIDENTS, VILLAGE HALL PAGE 11 NOTES TO THE FINANCIAL STATEMENTS {cowr'D) FOR THE YEAR ENDED 31 MARCH 2025 6. Debtors and prepayments 2025 2024 Lelling fee dcbtors Prepayments and accrued income 5.452 4,548 7. Creditors: amounts falling due wlthln ont year 2025 2024 Lelling fee cr¢dilors Accruals Other creditors 2,200 4,283 1,550 1,763 8. Ind¢pendent examiner's fees The fee charged by the independent examiner for the year ended 31 March 2025 in respect of the independent examination was £1.140 {2024 - £1.080), inclusive of VAT.
COXHEATH RESIDENTS, VILLAGE HALL PAGE 12 NOTES TO THE FINANCIAL STATEMENTS {CONT'D) FOR THE YEAR ENDED 31 MARCH 2025 9. Analysis of assets by fund Unrestricted Restrieted Total FIX assets Current assets Liabilities 113,393 105,413 4.197 117.590 105,413 211184 215 381 The restricted fund is comprised of a grant from Coxheath Parish Council &Jiven in 2(MW on the ci)ii(lilii)11 tlial il be USLd for improvingj anii Ln1141llLII)b IIIL I)VLrall f42Lilily. Tl)c Inoi)cy was applic'd li)wards Ilie cost ot. nL'w wiiidows (luring Ihe year ended 31 MarLlI 201 O. ThL annual depreciation of these assets is charged against the restri¢led fund. 10. Fund movements General Unrestricted Funds Restrleted Fund Total Balance blfwd l Aptil 2024 Income Expenditure 198.748 60.154 4,331 203,079 60,154 47 852) Balance dfivd 31 March 2025 211 184 215381 I l. Genergl Information The charity is constituted by trust deed. The registereil office is 39 Pippin Close, Coxhealh. Maid5tone. Kent MEI 7 4DS and the registered number is 295467.