COXHEATH RESIDENTS, VILLAGE HALL
INDEPENDENTLY EXAMINED FINANCIAL ACCOUNTS
YEAR ENDED
31 MARCH 2025
CHARITY REGISTRATIOIY NO. 295467

COXHEATH RESIDENTS, VILLAGE HALL
CONTENTS
Page
Trustees, Annual Report
I to4
Independent Examiner's Report
Statement of Financial Activitias
Balance Sheet
Not¢s to the Financial Slatements
8t012

COXHEATH RESIDENTS, VILLAGE HALL
PAGE I
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2025
Reference and administrative infomation
The truslces preseni their annual rqK)rt ofcoxheath Residents, Village Hall and the financial
statements of the charity for the year ended 31 March 2025.
President
Mr M Fitzgerdld
Vice President
Mr V C(xlling
Trustees
Mrs B Appleton
Mrs C Mannell
Mrs S M Scott
Mrs G Hawkes
Mrs E Potts
Mr C Bakcr
Mr D Carpcnler
Mr D Clapperton
Ms C Mitchell
Mrs J Baker
Mr C Parker
Mrs C PaTker
Mrs D Ervin
Trcasurer
Secretary
Resigned 13 May 2024
Resigned I l July 2024
Chainnan
Appoinlcd I l July 2024
Appointed I l July 2024
ChArity address
Coxheath Village Hall
Stockett Lane
Coxheath
Maidslone
Kent
ME174PT
Chydrlty Registratlon Number
295467
ndependent Examiner
Mrs J A Griggs FCA
Levicks
Chartered Accountants & Business Advisers
61 London Road
Maidstone
Kent
ME16 8TX
Bankers
National Weslminster Bank PLC

COXHEATH RESIDENTS, VILLAGE HALL
PAGE 2
TRUSTEES ANNUAL REPORT (CONT'D)
YEAR ENDED 31 MARCH 2025
Structure? governanee and management
The charity is constituted by trust deed. Control is vesied in the committee of management which consists
of12 elected members and 6 representative members. Up to 2 members may also be co-opted. The elected
members are appointed from the end of the annual general meeting at which they are elected to the end of
the annual general rneeling the following year. The representative mevnbers are appointed by user
organisations as staled in the trust deed and by new user organi5aiions as agreed by the committee. Office
15 held from the begyinning of the annual general meeting al which they are appointed to the end of the
following annual general meeting. The village hall Property is held on trust by ihe charity and no member
is pemitted to take or hold a personal intcrest in any property bclonging lo the charity Othenvise than as
trustee. Trustees are required to acquainl themselves with the village hall rules and are advised of Iheir
responsibililics by trustees that have prcviously been elecled.
Objcctii'es and activilies
The charity's objects are lo mainlain the village hall and recrealion cenlre for the benefit ol. Ihe residenls
of Coxheath. The propL￿Y Is hcld upon tru51 for the purpose of a Villabie Hall and Recreation Centr¢ for
the use of the inhabitants of Coxheath and the neighbourhood without dislinclion of sex or of political
religwious or other opinions and in particular for use of meetings lectures and classes and for oih¢r fonns of
re¢realion and leisure - time occupalion with the objecl of improving Ihe conditions of life for the said
inhabitants. The charity is responsible for rcpairs. maintenance and insurance and for the management of
us¢rs of th¢ facility.

COXHEATH RESIDENTS, VILLAGE HALL
PAGE 3
TRUSTEES ANNUAL REPORT (CONT'D)
YEAR ENDED 31 MARCH 2025
A¢hlevement$ and performaDce
Works completed in the year were as follows:.
Curtain5 filled in small hall to alleviate noise levels. Disabl¢d bay in car park all lines repainted and
additional disabled bay put into car park. New gal¢ fitt¢d on norlh side of hall to allow beller disabled
access to field.
There are approximately twenty regular users who come on a daily, weekly and monthly basis. The hall
is used for a wide variety of activities and by a wide Tange of pcople. Mosl users are from Coxheath and
ils surrounding villages, r¢fle¢ling ihe local nature of the hall. Here are some of the aclivities held at the
hall:
Dancc and sports
PrL'%Lhi)()I
Aclivilies for retired people
Social meetings
Training
Parties
Fundraisers
Blood donation sessions
Polling station
Financial review
This year's hire charges income was £55,984. This was an increase of £8,618 on last year's re5uIt.
Unrestricted expenditure was £47,718. This figure mainly represents regular maintenance and bills for the
ha]l.
The charity aims to maintain a healthy balance on T￿yeS sufficient to cover unexpected emergency
siluations. Cash rcserves of £96,338 were held al 31 March 2025, which is considered satisfactory for this
purpose. Unrestricted reserves were £211,184 and restriaed reserves were £4.197 as al 31 March 2025.

COXHEATH RESIDENTS, VILLAGE HALL
PAGE 4
TRUSTEES ANNUAL REPORT (CONf'D)
YEAR EIYDED 31 MARCH 2025
Statement of trustees, responsibilities
The trustee5 are responsible for preparing the annual rq)ort and the financial statemenls in
accordance with applicable law and regulations.
Charity law requires th¢ members to prepare financial statements for each financial y¢ar.
Undcr charity law the Ituslees must nol approve the financial statements unless th¢y ar¢
satisfied that they give a tru¢ and fair view of the slate of affairs of the charity and of lh¢
surplus or deficit of the Charity for that period. In preparing those financial statements. the
trustees are required to:
select suilable accounting wlicies and then apply them consislently.
DbsL'rve th¢ methods and prinLiplcs in Ihc applicable Charities SORP;
make judLiemenls and eslimates that are reasonable and prudent;
state wheihcr applicable accounting 51andards have been followed, subject to any
material departures that must be disclosed and explained in the financial slalements.
prepare the financial statements on the going conccrn basis unless it is inappropriate
lo presume that the charity will continue in operation.
The trustees are responsible for keeping adequate a¢counlin8 records that are sufficient to
show and explain the charity's transactions and disclose with reasonable accuracy at any time
the financial position of the charily and enable them to ensure that the financial slalements
comply with the Charities Act 2011 and the Charities Statement of Recommended Practice
(FRS 102). They are also reswnsible for safeguarding the assets of the charity and hence for
taking reasonable stq)s for the prevention and detection of fraud and other irregularities.
The trust¢cs have complied with the duty in Section 17(5) of the 2011 Charittes Acl to have
due r¢8ard to guidance published by the Charity Commission in respect of public benefit.
In so far as the trustces are aware they have taken all steps that they oughi to have taken lo
make themselves aware of any relevant accounts infomiation and to establish that the
exarniner 15 aware of that infom]alion.
D Carpenter- Chairn]an
8 July 2025

COXHEATH RESIDENTS, VILLAGE HALL
PAGE 5
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 31 MARCH 2025
I report on ihe accounts of Coxheath Residents. Village Hall for the year ended 31 March 2025
which comprise the Sialement of Financial Aclivilies. the Balance sheet and the related notes set
out on pagyes 8 to 12.
Respective responsibilities of trustees and ex2miner
The charity's Iruslees are responsible for the preparntion of the accounts. The charity's Iruslees
consider that an audit is not required for this year under seciion 144 of the Charilie5 Aci 2011 ("Ihe
Charities Act") and that an independ¢nl examination is needed.
It is my responsibility to:
cxaminc the accounts under section 145 of the Charities Acl;
to follow Ihe procedures laid down in the General Directions given by the Charity
Ci)mmi54i()n (Iindcr scclion 14.5(5}Ib) of the Charili¢s A¢1, ai)d
Ic) slule whLiher particular mallers liilVL' Lomc to Iny allcnlioii.
Bas1$ of independent examiner's statement
My Lxaminalion was carried out in accordance wilh the General Directions given by the Charity
Commission. An examination includes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of any
unusual items or disc105ures in the accounts, and seeking of explanalions ihe Iruslees concerning
any such matters. The procedures undertaken do not provide all the evidence that would be
required in an audit, and consequently no opinion is given as to whether the accounts presenl a
'true and fair, view and the report is limited to those matlers sel oul in the slalemeni below.
Independent exarniner's statement
In connection with my examination. no material matters have come to my attention which gives me
cause lo believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities
the accounts did not accord with the accounting records. or
the accounts did not comply with the applicable requirements concerning the forn)
and conlent of accounts set out in Ihe Charities (Accounts and Reports) Regulations
2008 other than any requirement ihal the accounts give a 'true and fair view which is
not a matter considered as part of an independent examinalion.
I have come across no other matters in connection with ihe examination to which attention should
be drawn in this report in order lo enable a proper understanding of ihe accounts lo be reached.
61 London Road
Maidstone
Kent MEI 6 8TX
J A GRIGGS FCA
LEVICKS
Chartered Accountants & Business Advisers
I l July 2025

COXHEATH RESIDENTS, VILLAGE HALL
PAGE 6
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2025
Unrestricted Restricted
Funds
Funds
2025
Total
2024
Total
Notes
INCOME FROM:_
Hire charges
Interest receivable
Grants and donations
Other income
55.984
55,984
1,966
300
47,366
136
325
300
TOTAL INCOME
4 50363
EXPENDITURE ON:.
TL'lcphonc
W¢ilcr ralL's
Lig,ht and heat
Cleaning
Repairs and maintenanc¢
Insurance
Oihcr expenses
Deprecialion
L¢b)al and professional
Independent examiner's fee
795
932
7.094
9.297
13.463
4.445
2.993
5,297
2.262
140
795
932
7,094
9,297
13,463
4,445
2,993
5,431
2,262
7.31
1,331
6,704
8.575
6,509
4.275
2,892
5,844
134
TOTAL EXPENDITURE
134
NET INCOMEI(EXPENDITURE)
12,436
(134)
12,302
12,422
RECONCILIATION OF FUNDS
Total funds brought forward
198 748
203 079 190 657
Total funds ¢arried forward
211184
215 381 203 079

COXHEATH RESIDENTS, VILLAGE HALL
PAGE 7
BALANCE SHEET
AS AT 31 MARCH 2025
2025
2024
FIXED ASSETS
Tangible fixed assets
117,590
123,021
CURRENT ASSETS
Debtors and prepayments
Cash at bank and tn hand
9,075
9.858
41
LIABILITIES
Within one yfdr
NF.T CURREliT ASSETS
NET ASSETS
215 381
203 079
FUNDS OF THE CHARITY
Unrestricted funds
Restricted funds
211.184
198,748
215 381
203 079
C Mannell- Tr¢asurer
8 July 2025

COXHEATH RESIDENTS, VILLAGE HALL
PAGE 8
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
l. Accounting polleies
Basi5 of preparatlon of a¢¢ount$
The financial stalements have been prepared under the historical cost convention and include the
results of the charity's operations, which are described in ihe Trustees. Rewrt. all of which are
continuing.
Th¢ financial slatements have been prepared in accordance with the Charities Act 2011, the Slalement
of Recommended Practice accountin¥ and rq)orting by charities Financial Reporting Siandard 102
(SORP FRS102} and the Financial Reporting Standard 102 (FRS102). The trusl is a public benefit
entity as defined by FRS 102.
The trustees consider that there are no malerial uncertainties aboul the charity's ability to continue As a
going concern.
The accounts are prepared in sierlinb. being) the functional CU￿encY of thL cl)arity.
In¢ome reeognllion
Voluntary income, donations and granls are accounted for as receivable by the charity. Hire charges
from the letting of the village hall arc recognised when the income is due. Interest earnt on bank
deposits is accounted for when received. Where monies are given for a specific purpose, they are
restricted and a separale fund is maintained.
Expenditure recognltion
C051s incurred are included in the accounts when there is an obligation for payment, and are allocated
on an actual basis to the relevant fund.
Funds
Unrestricted funds represeni the funds of the village hall that are not subjecl to any restrictions
r¢8arding their use and are available for application on ih¢ general purposes of the village hall
operation. Restricted fvnds represeni donations or granis received for a specific object. The ￿ndS
may only be expended on the specific object for which they were given. Any balance remaining
unspent at the end of each year must be carried forward as a balance on that fund.
Tangible fixed *ssets and depreciation
Tangible fixed assets for use by the charity are slated at cost less depreciation.
Depreciation is provided at the following annual rate& in order lo write off each asset over its
estimated useful life:
Equipment
Land and buildings
Development costs
- 200/0 on written down value
- 2.5Q/o on written down value120 years straight line
- 5°/0 on written down value

COXHEATH RESIDENTS, VILLAGE HALL
PAGE 9
NOTES TO THE FINANCIAL STATEMENTS (COIYT'D)
FOR THE YEAR ENDED 31 MARCH 2025
l. Aceounllng pollcles (eont'd)
Value added tax
Value added tax is nol recoverdble by the charity. As such, it is includ¢d in the relevanl costs in the
Sialement of Financial Activities and in Ihe Balance Sheel.
Current au¢l$
Amounts owing lo the charity as at 31 March are shown as debtors.
Prepaymcn15 rcpresent sums paid prior to the balance sheet date in respect of expenses relating to the
subsequent year.
Current liAbilities
Crediliirs and aLLruals reprLscnl sums irrevocably commilied for payment prior lo Ihe balance slicel
date that are nol seiiled as at that date.
2. Grants and donations
2025
2024
Donations
300
325
3. Other Ineome
Fundraising
4. Trustees remuneration and expens¢$
No remuneration or expenses were paid to the trustees or the committee members during the current or
previous year.

COXHEATH RESIDENTS, VILLAGE HALL
PAGE 10
NOTES TO THE FINANCIAL STATEMENTS (CONT'D)
FOR THE YEAR ENDED 31 MARCH 2025
5. Fixed assets
Land,
Buildings and
Development
Costs
Equipnjent
Total
Cost
At l April 2024 and 31 March 2025
271351
Depreciation
Al l April 2024
CliargiL li)r IhL ykn4r
95,030
4,033
53,300
,398
148,330
5.431
At 31 March 2025
99,063
54,698
153,761
Net book value
At 31 March 2024
116,032
6,989
123,021
At 31 March 2025
111,999
5,591
117,590
Iyew extenslon
An extension was completa during the year end￿ 31 March 2005. The total wst was £211,394
against which non-repayable grants were received of £188.384. The net cost was added to fixed assets
and is being depreciated.

COXHEATH RESIDENTS, VILLAGE HALL
PAGE 11
NOTES TO THE FINANCIAL STATEMENTS {cowr'D)
FOR THE YEAR ENDED 31 MARCH 2025
6. Debtors and prepayments
2025
2024
Lelling fee dcbtors
Prepayments and accrued income
5.452
4,548
7. Creditors: amounts falling due wlthln ont year
2025
2024
Lelling fee cr¢dilors
Accruals
Other creditors
2,200
4,283
1,550
1,763
8. Ind¢pendent examiner's fees
The fee charged by the independent examiner for the year ended 31 March 2025 in respect of the
independent examination was £1.140 {2024 - £1.080), inclusive of VAT.

COXHEATH RESIDENTS, VILLAGE HALL
PAGE 12
NOTES TO THE FINANCIAL STATEMENTS {CONT'D)
FOR THE YEAR ENDED 31 MARCH 2025
9. Analysis of assets by fund
Unrestricted
Restrieted
Total
FIX￿ assets
Current assets
Liabilities
113,393
105,413
4.197
117.590
105,413
211184
215 381
The restricted fund is comprised of a grant from Coxheath Parish Council &Jiven in 2(MW on the
ci)ii(lilii)11 tlial il be USLd for improvingj anii Ln1141llLII)b IIIL I)VLrall f42Lilily. Tl)c Inoi)cy was
applic'd li)wards Ilie cost ot. nL'w wiiidows (luring Ihe year ended 31 MarLlI 201 O. ThL annual
depreciation of these assets is charged against the restri¢led fund.
10. Fund movements
General
Unrestricted
Funds
Restrleted
Fund
Total
Balance blfwd l Aptil 2024
Income
Expenditure
198.748
60.154
4,331
203,079
60,154
47 852)
Balance dfivd 31 March 2025
211 184
215381
I l. Genergl Information
The charity is constituted by trust deed. The registereil office is 39 Pippin Close, Coxhealh.
Maid5tone. Kent MEI 7 4DS and the registered number is 295467.