11[th] Bristol Air Scout Group
Accounts for 2025/2026 FY
General Account Financial Summary
| General Account Financial Summary | General Account Financial Summary |
|---|---|
| Income/Intake | Amount |
| Funds raised | £1,500.00 |
| Inter-Account Transfers(Interest Bearing Account) | £4,500.00 |
| Other income | £4,426.50 |
| Deposits | £847.14 |
| New Grants | £1,741.50 |
| Grand Total | £13,015.14 |
| Expenditure/Outgoing | Amount |
| Waters | £216.00 |
| Energy | £609.13 |
| Insurance | £1,030.49 |
| Building Maintenance | £744.00 |
| Camp Excess cover | £2,000.00 |
| BC Council | £341.00 |
| Stripe Payments/Camp | £242.00 |
| Membership fees | £3,106.50 |
| Miscellaneous | £4,705.00 |
| Grand Total | £12,994.12 |
| Subs Account Financial Summary | |
| Income | Amount |
| Member Subscription | £7,936.95 |
| Uniform/Badges Woggle | £68.10 |
| 2025 Camp Fee | £160.00 |
| Fund Raised | £549.13 |
| Grand Total | £8,714.18 |
| Expenditure | Amount |
| Stripe Payments | £3,077.80 |
| Camp 25 | £1,714.75 |
| Event Organised | £293.35 |
| Membership fees | £3,226.50 |
| Badges/Woggles | £176.00 |
| Miscellaneous | £1,775.13 |
| Grand Total | £10,263.53 |
| Interest Account Financial Summary | Amount |
|---|---|
| Total Credit | £4,600.00 |
| Total Interest | £140.13 |
| Grand Total Credit in Year | £4,740.13 |
| Total Debit in Year | £4,500.00 |
| Restricted Funds Opening Balances 01/04/2025 | Amount |
|---|---|
| Hovercraft | £596.68 |
| Evelyn Dodds Children's Fund | £2,750.00 |
| Proposed New Hut | £6,340.00 |
| Grand Total | £9,686.68 |
| Restricted Funds Opening Balances 31/03/2026 | Amount |
| Hovercraft | £596.68 |
| Evelyn Dodds Children's Fund | £2,350.00 |
| Proposed New Hut | £8,081.50 |
| Grand Total | £11,028.18 |
| Accounts Financial Overview | Accounts Financial Overview | Accounts Financial Overview | Accounts Financial Overview | Accounts Financial Overview | Accounts Financial Overview |
|---|---|---|---|---|---|
| Opening Balance(01/04/25) | Closing Balance(31/03/26) | ||||
| General Account | £307.93 | General Account | £346.95 | ||
| Subs Account | £5,404.47 | Subs Account | £3,855.12 | ||
| Interest Account | £19,801.03 | Interest Account | £20,041.16 |
Trustees’ Annual Report for the period
From 1/4/2025 To 31/3/2026
Charity name: 11th Bristol (Headley Park) Air Scout Group Charity registration number: 294904
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individual, as responsible citizens and as members of their local, national, and international communities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Purpose of Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting. As Scouts we are guided by these values: Integrity We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities-make and live by their Promise. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. The group has confirmed compliance with the Charity Commission’s Regulatory Advice and Guidance on Implementation of Prevention of Future Deaths Report Commitments. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have 5 sections – Squirrels -ages 4-6 Beavers 6-8, Cubs 8-11, Scouts 10-14, and Young Leaders/Explorers ages 14-18. We support a few children with learning challenges as well as a number of ‘looked after’ children. Several of the children are either in a special educational environment or have a School Special Educational Needs programme. These children do well in the pre-pubescent years mixing with those who do not have behaviour challenges, who act as role models for them to copy. No child is forced to participate in any activity and those with short attention spans are often found other activities or assist the leaders, so have not been excluded them from what is happening. Hyperactive children often do well, as many of the games played involve running about and fits their personality. They learn to work as a team which often helps with their school behaviour. The children work towards a number of badges which involves them completing a task and rewarded with a badge to wear. Children generally like to receive badges to wear on their group uniform. Each section plans a programme which the group might adopt as a theme for a term and undertake outdoor events and activities that is age suitable, such as camps and visits to aviation themed museums or displays. As an Air Scout Group, many of the older children go onto Air Cadets if not staying in Scouts, with some progressing into the RAF or aeronautics engineering as a career choice. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The balance at the bank at 31/3/2026 was £24,243.23 The largest sources of income and expenditure was membership fees. A £1,740.50 grant was received from Bristol South District Scouts towards to cost of planning permission and building regulations |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group to continue for 6 months. |
| Amount of reserves held | Para 1.22 | £24,243.23 |
| Reasons for holding zero | Para 1.22 | N/A |
| reserves | ||
|---|---|---|
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Membership Fees, Fundraising and Gift Aid. Grants from Bristol South Scout District towards the cost of planning permission and building regulations. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The Group Board Of Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. |
| A description of the principal risks facing the charity |
Para 1.46 | The Group Board of Trustees has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: 1. HQ beyond end of life a. A structural survey was carried out on our HQ in Oct 2024 and this identified that the building was beyond end of life and may have another 5 years in which is was safe to use. The group has applied for planning permission for a new HQ. The group has employed an architect to submit the application for planning permission. 2. Damage to the building, property and equipment. a. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has buildings and contents insurance in place to mitigate against permanent loss. 3. Injury to leaders, helpers, supporters |
| and members. a. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Insurance had been taken out for parent helpers. 4. Reduced income from fund raising. a. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. 5. Reduction or loss of leaders. a. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. 6. Reduction or loss of members. a. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. |
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|---|---|---|
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
| How is the charity constituted? |
Para 1.25 | The Group is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Group is managed by the Group Board of Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Board Of Trustees consists of the Chair and Treasurer and together with the Leader Volunteers, individual section leaders (if opted to take on the responsibility), parent’s representation and other representatives and meets every 3 months. Members of the Board of Trustees complete 'Essential Information for Trustee Boards training within the first 5 months of joining the committee and other relevant mandatory training determined by The Scout Association. This Group Board of Trustees exists to support the Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: 1. The maintenance of Group property, 2. The raising of funds and the administration of Group finance, 3. The insurance of persons, property and equipment; Group public occasions, 4. Assisting in the recruitment of leaders and other adult support, 5. Appointing any sub committees that may be required; 6. Appointing Group Administrators and Advisors other than those who are elected. |
Reference and Administrative details
| Charity name | 11th Bristol Scout (Headley Park) Air Group | |
|---|---|---|
| Other name the charity uses | ||
| Registered charity number | 294904 | |
| Charity’s principal address | Scout HQ The Playing Field Headley Park Primary School, Headley Park Avenue, Headley Park, Bristol, BS13 7NR. Correspondence Address 11th Bristol Air Scout Group c/o Ian Chalmers Mulberry House 1 Almond Walk Headley Park Bristol BS13 7BJ |
Names of the charity trustees who manage the charity
| 1 2 3 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Ian Chalmers | Chairman | |||
| Abel Ezimokhai | Treasurer | |||
| Kayleigh Poulton | ||||
| Richard Betteridge | ||||
| Nadia O’Neill | ||||
| Daneil Sheehan |
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Ian Chalmers | Approved by the trustee board 15/6/2026 | |
| Chairman | ||