## 11[th] Bristol Air Scout Group
## Accounts for 2025/2026 FY
## **General Account Financial Summary**
|**General Account Financial Summary**|**General Account Financial Summary**|
|---|---|
|**Income/Intake**|**Amount**|
|**Funds raised**|£1,500.00|
|**Inter-Account Transfers(Interest Bearing Account)**|£4,500.00|
|**Other income**|£4,426.50|
|**Deposits**|£847.14|
|**New Grants**|£1,741.50|
|**Grand Total**|**£13,015.14**|
|||
|**Expenditure/Outgoing**|**Amount**|
|**Waters**|£216.00|
|**Energy**|£609.13|
|**Insurance**|£1,030.49|
|**Building Maintenance**|£744.00|
|**Camp Excess cover**|£2,000.00|
|**BC Council**|£341.00|
|**Stripe Payments/Camp**|£242.00|
|**Membership fees**|£3,106.50|
|**Miscellaneous**|£4,705.00|
|**Grand Total**|**£12,994.12**|
|||
|---|---|
|**Subs Account Financial Summary**||
|**Income**|**Amount**|
|**Member Subscription**|**£7,936.95**|
|**Uniform/Badges Woggle**|**£68.10**|
|**2025 Camp Fee**|**£160.00**|
|**Fund Raised**|**£549.13**|
|||
|**Grand Total**|**£8,714.18**|
|||
|**Expenditure**|**Amount**|
|**Stripe Payments**|**£3,077.80**|
|**Camp 25**|**£1,714.75**|
|**Event Organised**|**£293.35**|
|**Membership fees**|**£3,226.50**|
|**Badges/Woggles**|**£176.00**|
|**Miscellaneous**|**£1,775.13**|
|**Grand Total**|**£10,263.53**|
|**Interest Account Financial Summary**|**Amount**|
|---|---|
|**Total Credit**|£4,600.00|
|**Total Interest**|£140.13|
|**Grand Total Credit in Year**|£4,740.13|
|||
|**Total Debit in Year**|£4,500.00|
|**Restricted Funds Opening Balances 01/04/2025**|**Amount**|
|---|---|
|**Hovercraft**|£596.68|
|**Evelyn Dodds Children's Fund**|£2,750.00|
|**Proposed New Hut**|£6,340.00|
|**Grand Total**|**£9,686.68**|
|||
|**Restricted Funds Opening Balances 31/03/2026**|**Amount**|
|**Hovercraft**|£596.68|
|**Evelyn Dodds Children's Fund**|£2,350.00|
|**Proposed New Hut**|£8,081.50|
|**Grand Total**|**£11,028.18**|
|**Accounts Financial Overview**|**Accounts Financial Overview**|**Accounts Financial Overview**|**Accounts Financial Overview**|**Accounts Financial Overview**|**Accounts Financial Overview**|
|---|---|---|---|---|---|
|**Opening Balance(01/04/25)**||||**Closing Balance(31/03/26)**||
|**General Account**|£307.93|||**General Account**|£346.95|
|**Subs Account**|£5,404.47|||**Subs Account**|£3,855.12|
|**Interest Account**|£19,801.03|||**Interest Account**|£20,041.16|
## **Trustees’ Annual Report for the period**
**From 1/4/2025 To 31/3/2026**
**Charity name: 11th Bristol (Headley Park) Air Scout Group Charity registration number: 294904**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the development of young people
in achieving their full physical, intellectual,
social and spiritual potentials, as individual, as
responsible citizens and as members of their
local, national, and international communities.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Purpose of Scouting exists to actively
engage and support young people in their
personal development, empowering them to
make a positive contribution to society.
The Values of Scouting.
As Scouts we are guided by these values:
Integrity
We act with integrity; we are honest,
trustworthy and loyal.
Respect - We have self-respect and respect for
others.
Care - We support others and take care of the
world in which we live.
Belief - We explore our faiths, beliefs and
attitudes.
Co-operation - We make a positive difference;
we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in
partnership with adults, work together based on
the values of Scouting and: - enjoy what they
are doing and have fun - take part in activities
indoors and outdoors - learn by doing - share in
spiritual reflection - take responsibility and
make choices - undertake new and challenging
activities-make and live by their Promise.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Group meets the Charity Commission's
public benefit criteria under both the
advancement of education and the advancement
of citizenship or community development
headings.
The group has confirmed compliance with the
Charity Commission’s Regulatory Advice and
Guidance on Implementation of Prevention of
Future Deaths Report Commitments.|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have 5 sections – Squirrels -ages 4-6
Beavers 6-8, Cubs 8-11, Scouts 10-14, and
Young Leaders/Explorers ages 14-18.
We support a few children with learning
challenges as well as a number of ‘looked after’
children.
Several of the children are either in a special
educational environment or have a School
Special Educational Needs programme. These
children do well in the pre-pubescent years
mixing with those who do not have behaviour
challenges, who act as role models for them to
copy. No child is forced to participate in any
activity and those with short attention spans are
often found other activities or assist the leaders,
so have not been excluded them from what is
happening. Hyperactive children often do well,
as many of the games played involve running
about and fits their personality. They learn to
work as a team which often helps with their
school behaviour. The children work towards a
number of badges which involves them
completing a task and rewarded with a badge to
wear. Children generally like to receive badges
to wear on their group uniform. Each section
plans a programme which the group might
adopt as a theme for a term and undertake
outdoor events and activities that is age
suitable, such as camps and visits to aviation
themed museums or displays. As an Air Scout
Group, many of the older children go onto Air
Cadets if not staying in Scouts, with some
progressing into the RAF or aeronautics
engineering as a career choice.|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The balance at the bank at 31/3/2026 was
£24,243.23
The largest sources of income and expenditure
was membership fees. A £1,740.50 grant was
received from Bristol South District Scouts
towards to cost of planning permission and
building regulations|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Group's policy on reserves is to hold
sufficient resources to continue the charitable
activities of the group to continue for 6 months.|
|Amount of reserves held|Para 1.22|£24,243.23|
|Reasons for holding zero|Para 1.22|N/A|
|reserves|||
|---|---|---|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Membership Fees, Fundraising and Gift Aid.
Grants from Bristol South Scout District
towards the cost of planning permission and
building regulations.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Group Board Of Trustees regularly
monitors the levels of bank balances and the
interest rates received to ensure the group
obtains maximum value and income from its
banking arrangements.|
|A description of the principal
risks facing the charity|Para 1.46|The Group Board of Trustees has identified the
major risks to which they believe the Group is
exposed, these have been reviewed and systems
have been established to mitigate against them.
The main areas of concern that have been
identified are:
1.
HQ beyond end of life
a.
A structural survey was carried
out on our HQ in Oct 2024 and
this identified that the building
was beyond end of life and may
have another 5 years in which is
was safe to use. The group has
applied for planning permission
for a new HQ. The group has
employed an architect to submit
the application for planning
permission.
2.
Damage to the building, property and
equipment.
a.
The Group would request the
use of buildings, property and
equipment from neighbouring
organisations such as the
church, community centre and
other Scout Groups. Similar
reciprocal arrangements exist
with these organisations. The
Group has buildings and
contents insurance in place to
mitigate against permanent loss.
3.
Injury to leaders, helpers, supporters|
|||and members.
a.
The Group through the
membership fees contributes to
the Scout Associations national
accident insurance policy. Risk
Assessments are undertaken
before all activities. Insurance
had been taken out for parent
helpers.
4.
Reduced income from fund raising.
a.
The Group is primarily reliant
upon income from
subscriptions and fundraising.
The group does hold a reserve
to ensure the continuity of
activities should there be a
major reduction in income. The
Committee could raise the
value of subscriptions to
increase the income to the
group on an ongoing basis,
either temporarily or
permanently.
5.
Reduction or loss of leaders.
a.
The group is totally reliant
upon volunteers to run and
administer the activities of the
group. If there was a reduction
in the number of leaders to an
unacceptable level in a
particular section or the group
as a whole then there would
have to be a contraction,
consolidation or closure of a
section. In the worst case
scenario, the complete closure
of the Group.
6.
Reduction or loss of members.
a.
The Group provides activities
for all young people aged 6 to
18. If there was a reduction in
membership in a particular
section or the group as whole
then there would have to be a
contraction, consolidation or
closure of a section. In the
worst case scenario, the
complete closure of the Group.|
|---|---|---|
||||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document|Para 1.25|The Group's governing documents are those of
The Scout Association. They consist of a Royal
Charter, which in turn gives authority to the
Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout
Association.|
|How is the charity
constituted?|Para 1.25|The Group is a trust established under its rules
which are common to all Scouts.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Group is managed by the Group Board of
Trustees, the members of which are the
‘Charity Trustees’ of the Scout Group which is
an educational charity. As charity trustees they
are responsible for complying with legislation
applicable to charities. This includes the
registration, keeping proper accounts and
making returns to the Charity Commission as
appropriate. The Board Of Trustees consists of
the Chair and Treasurer and together with the
Leader Volunteers, individual section leaders
(if opted to take on the responsibility), parent’s
representation and other representatives and
meets every 3 months.
Members of the Board of Trustees complete
'Essential Information for Trustee Boards
training within the first 5 months of joining the
committee and other relevant mandatory
training determined by The Scout Association.
This Group Board of Trustees exists to support
the Lead Volunteer in meeting the
responsibilities of the appointments and is
responsible for:
1.
The maintenance of Group property,
2.
The raising of funds and the
administration of Group finance,
3.
The insurance of persons, property and
equipment; Group public occasions,
4.
Assisting in the recruitment of leaders
and other adult support,
5.
Appointing any sub committees that
may be required;
6.
Appointing Group Administrators and
Advisors other than those who are
elected.|
## **Reference and Administrative details**
|Charity name||11th Bristol Scout (Headley Park) Air Group|
|---|---|---|
|Other name the charity uses|||
|Registered charity number||294904|
|Charity’s principal address||Scout HQ
The Playing Field
Headley Park Primary School,
Headley Park Avenue, Headley Park,
Bristol,
BS13 7NR.
Correspondence Address
11th Bristol Air Scout Group
c/o Ian Chalmers
Mulberry House
1 Almond Walk
Headley Park
Bristol
BS13 7BJ|
## **Names of the charity trustees who manage the charity**
|1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Ian Chalmers|Chairman|||
||Abel Ezimokhai|Treasurer|||
||Kayleigh Poulton||||
||Richard Betteridge||||
||Nadia O’Neill||||
||Daneil Sheehan||||
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Ian Chalmers|Approved by the trustee board 15/6/2026|
||Chairman||
||||
||||