2020-08-31-accounts - Beenham Preschool

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Trustees’ Annual Report for the period

From 1[st] September 2019 To

31[st] August 2020

Charity name: Beenham Pre-school

Charity registration number: 294376

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; (c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The charity runs a pre-school within a small village in a semi-rural location for children from the age of 2 years to statutory school age. The children have access to a range of daily activities, indoors and outdoors. There are structured activities within the day as well as opportunities for the children to select their own activities from the range on offer. The preschool aims to provide quality, individualised childcare meeting the standards set by Ofsted and within statutory guidelines for the Early Years Foundation Stage. The pre-school has close links with the village primary school as well as taking part in co-operative fundraising events with other charities within the community. The charity works hard to ensure that young families feel part of the pre-school and to strengthen bonds with the wider community. Family members and other members of the community are

		welcome to volunteer within the pre-school (subject to relevant safeguards being put in place) and throughout the year various events take place which they are invited to attend.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees are able to refer to the Charity Commission Guidance document “The essential trustee: what you need to know, what you need to do”

Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The trustees of the charity were pleased to have another strong year in terms of numbers on the roll. Covid-19 has affected the opening of the pre-school with closure during the first national lockdown and then opening with reduced numbers as the summer term went on. Despite this they have strived to continue in their aim of providing quality childcare and educational opportunities. Unfortunately, due to Covid- 19 a lot of activities were missed both in the pre-school and the wider community.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Financially the charity had another strong year. Income was slightly lower than the previous year as those non-funded families were not expected to pay during the closure of the preschool caused by Covid- 19. The charity saw lower costs in the way of resources and equipment than in previous years. Overall, there are no financial issues to cause concern.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity has considered the need to maintain a reserve fund to provide contingency against fluctuations in income as a result of naturally occurring peaks and troughs in the number of children attending the setting and also to cover redundancies /

payment in lieu of notice in the event that the preschool closed. . Amount of reserves held Para 1.22 £37129 Reasons for holding zero Para 1.22 reserves Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted on the 18thMay 1983 and by order given by the Charity Commission on 1stMay 2018 the charity was authorised to adopt the Pre-School Learning Alliance Model Pre-School Constitution 2011
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Charity
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected to post at the Annual General Meeting by members of the charity or are co-opted by existing trustees at committee meetings of the charity

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Beenham Pre-School
Other name the charity uses
Registered charity number	294376

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
James Wadsworth	Treasurer	To 24thNovember 2020
Jo Peate	Chair	To 24thNovember 2020
Louise Grace	Secretary	To 24thNovember 2020
CarlyMadders	Committee member
KirstyClarke	Committee member
BeckyBarden	Committee member	To 24thNovember 2020
Emma Brignall	Committee member	To 24thNovember 2020
Matilda Jones	Committee member	From 3rdJune 2020
Sarah Weston	Committee member	From 24thNovember 2020
Freddie Watson Stubbs	Committee member	From 24thNovember 2020
Emily Watson Stubbs	Chair	From 24thNovember 2020
Sarah Harris	Treasurer	From 24thNovember 2020
Beth Tayton	Secretary	From 24thNovember 2020

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Sarah Harris
	Treasurer
	13/10/2021
	13/10/2021

BEENHAM PRE-SCHOOL	BEENHAM PRE-SCHOOL	BEENHAM PRE-SCHOOL	BEENHAM PRE-SCHOOL

Income and expenditure account
for theyear ended 31 August 2020


		2020			2019
		£	£		£	£
INCOME
	Funding		73,026			63,130
	Fees		8,933			20,691
	Fund raising		-			258
	Compensation from Santander		-		150
	Interest		122			65
			82,081			84,294
EXPENDITURE
	Salaries	54,757			47,752
	Bonuses	700			-
	Pension payments	3,877			1,788
	Rent	7,148			6,901
	Equipment and resources	4,847			7,784
	Adminstration	290			246
	Insurance	986			976
	Advertising	85			537
	Website	178			163
	Training	612			2,050
	Trips	-			198
	Fees payable (DBS, Ofsted etc)	230			486
	Miscellaneous	-			500
			73,710			69,381
EXCESS OF EXPENDITURE OVER INCOME			8,371			14,913

	Funds brought forward		50,715			35,802

FUNDS CARRIED FORWARD			59,086			50,715

Represented by
	Deposit account		20,722			20,600
	Current account		38,364			30,115

TOTAL FUNDS			59,086			50,715

APPROVAL
	We approve these accounts and confirm that we have provided all the information encessary for theirpreparation.

	Emily Watson Stubbs-Chair			Date: 1st May 2021
	Sarah Harris-Treasurer


ACCOUNTANTS' REPORT
	We have prepared, without audit, this account for the year ended 31 August 2020 from the books and information supplied to us.

	Simon Witcomb				1 Anglesey Cottages
					Stalbridge Dorset
						DT10 2NE