## **Trustees’ Annual Report for the period**
**From** 1[st] September 2019 **To**
31[st] August 2020
**Charity name:** Beenham Pre-school
## **Charity registration number:** 294376
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To enhance the development and
education of children primarily under
statutory school age by encouraging
parents to understand and provide for the
needs of their children through community
groups and by: (a) offering appropriate
play, education and care facilities, family
learning and extended hours groups,
together with the right of parents to take
responsibility for and to become involved in
the activities of such groups, ensuring that
such groups offer opportunities for all
children whatever their race, culture,
religion, means or ability; (b) encouraging
the study of the needs of such children and
their families and promoting public interest
in and recognition of such needs in the
local areas; (c) instigating and adhering to
and furthering the aims and objects of the
Pre-school Learning Alliance|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The charity runs a pre-school within a small
village in a semi-rural location for children
from the age of 2 years to statutory school
age. The children have access to a range
of daily activities, indoors and outdoors.
There are structured activities within the
day as well as opportunities for the children
to select their own activities from the range
on offer. The preschool aims to provide
quality, individualised childcare meeting the
standards set by Ofsted and within
statutory guidelines for the Early Years
Foundation Stage. The pre-school has
close links with the village primary school
as well as taking part in co-operative
fundraising events with other charities
within the community. The charity works
hard to ensure that young families feel part
of the pre-school and to strengthen bonds
with the wider community. Family members
and other members of the community are|
|||welcome to volunteer within the pre-school
(subject to relevant safeguards being put in
place) and throughout the year various
events take place which they are invited to
attend.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are able to refer to the Charity
Commission Guidance document “The
essential trustee: what you need to know,
what you need to do”|
**Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The trustees of the charity were pleased to
have another strong year in terms of
numbers on the roll. Covid-19 has affected
the opening of the pre-school with closure
during the first national lockdown and then
opening with reduced numbers as the
summer term went on. Despite this they
have strived to continue in their aim of
providing quality childcare and educational
opportunities. Unfortunately, due to Covid-
19 a lot of activities were missed both in
the pre-school and the wider community.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Financially the charity had another strong
year. Income was slightly lower than the
previous year as those non-funded families
were not expected to pay during the
closure of the preschool caused by Covid-
19. The charity saw lower costs in the way
of resources and equipment than in
previous years. Overall, there are no
financial issues to cause concern.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity has considered the need to
maintain a reserve fund to provide
contingency against fluctuations in income
as a result of naturally occurring peaks and
troughs in the number of children attending
the setting and also to cover redundancies /|
payment in lieu of notice in the event that the preschool closed. . Amount of reserves held Para 1.22 £37129 Reasons for holding zero Para 1.22 reserves Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted on the 18thMay 1983
and by order given by the Charity
Commission on 1stMay 2018 the charity
was authorised to adopt the Pre-School
Learning Alliance Model Pre-School
Constitution 2011|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Charity|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected to post at the Annual
General Meeting by members of the charity
or are co-opted by existing trustees at
committee meetings of the charity|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Beenham Pre-School|
|---|---|
|Other name the charity uses||
|Registered charity number|294376|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||James Wadsworth|Treasurer|To 24thNovember 2020||
||Jo Peate|Chair|To 24thNovember 2020||
||Louise Grace|Secretary|To 24thNovember 2020||
||CarlyMadders|Committee member|||
||KirstyClarke|Committee member|||
||BeckyBarden|Committee member|To 24thNovember 2020||
||Emma Brignall|Committee member|To 24thNovember 2020||
||Matilda Jones|Committee member|From 3rdJune 2020||
||Sarah Weston|Committee member|From 24thNovember
2020||
||Freddie Watson
Stubbs|Committee member|From 24thNovember
2020||
||Emily Watson
Stubbs|Chair|From 24thNovember
2020||
||Sarah Harris|Treasurer|From 24thNovember
2020||
||Beth Tayton|Secretary|From 24thNovember
2020||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Sarah Harris||
||
Treasurer||
||13/10/2021||
||13/10/2021||
|**BEENHAM PRE-SCHOOL**|**BEENHAM PRE-SCHOOL**|**BEENHAM PRE-SCHOOL**|**BEENHAM PRE-SCHOOL**|**BEENHAM PRE-SCHOOL**||||
|---|---|---|---|---|---|---|---|
|||||||||
|**Income and expenditure account**||||||||
|**for theyear ended 31 August 2020**||||||||
|||||||||
|||||||||
||||**2020**|||**2019**||
||||£|£||£|£|
|**INCOME**||||||||
||Funding|||73,026|||63,130|
||Fees|||8,933|||20,691|
||Fund raising|||-|||258|
||
Compensation from Santander|||-||150||
||Interest|||122|||65|
|||||82,081|||84,294|
|**EXPENDITURE**||||||||
||Salaries||54,757|||47,752||
||Bonuses||700|||-||
||Pension payments||3,877|||1,788||
||Rent||7,148|||6,901||
||Equipment and resources||4,847|||7,784||
||Adminstration||290|||246||
||Insurance||986|||976||
||Advertising||85|||537||
||Website||178|||163||
||Training||612|||2,050||
||Trips||-|||198||
||Fees payable (DBS, Ofsted etc)||230|||486||
||Miscellaneous||-|||500||
|||||73,710|||69,381|
|**EXCESS OF EXPENDITURE OVER INCOME**||||**8,371**|||**14,913**|
|||||||||
||**Funds brought forward**|||50,715|||35,802|
|||||||||
|**FUNDS CARRIED FORWARD**||||**59,086**|||**50,715**|
|||||||||
|**Represented by**||||||||
||Deposit account|||20,722|||20,600|
||Current account|||38,364|||30,115|
|||||||||
|**TOTAL FUNDS**||||**59,086**|||**50,715**|
|||||||||
|**APPROVAL**||||||||
||We approve these accounts and confirm that we have provided all the information encessary
for theirpreparation.|||||||
|||||||||
||Emily Watson Stubbs-Chair||||Date: 1st May 2021|||
||Sarah Harris-Treasurer|||||||
|||||||||
|||||||||
|**ACCOUNTANTS' REPORT**||||||||
||We have prepared, without audit, this account for the year ended 31 August 2020 from the
books and information supplied to us.|||||||
|||||||||
||Simon Witcomb|||||1 Anglesey Cottages||
|||||||Stalbridge Dorset||
||||||||DT10 2NE|
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